Finance Assistant

IRC - The International Rescue Committee

Open positions at IRC
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Job Description


Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.

Mani duty & responsibility

§ Effects all approved payments and collections made outside of the office travel to camps.

§ Deposit unpaid & other cash collections to Bank.

§ Prepares check and effect payments after approval from the designated official.

§ Maintain petty cash account and replenish it when it reaches 20%.

§ Withdraw cash for approved cash in office documents and effect the payment on time.

§ Give strong attention for safety and security of the organization during cash transfer from Bank to office and Camp to camp.

§ Responsible to maintain files of financial records, agreements, and other documents.

§ Records all cash in office, petty cash on excel format using the correct codes and forward to Finance Officer/ Manager/ for review.

§ Track any paid buck payments and file on monthly bases.

§ Truck paid VAT above $500 amount and record as per BPRM format and submits to your supervisor in monthly bases.

§ Assist the Finance Manager & finance officer in preparation of the monthly report.

§ Daily conduct petty cash and cash in office accounts after 5: 00 PM and every Friday together with finance officer or manager. Be ready for anytime for surprise cash count by your supervisor, officer, Camp manager or field coordinator.

§ Reconcile cash balance per records with the result of cash count,

§ Keep the blank financial vouchers in locked place. Make sure the available pads are enough. In the case of shortage signal, prior request expected from you to the finance manager.

§ Give maximum care and control the Blank checks and put in locked save box.

§ Make sure taxes paid to Respective government offices Inland Revenue authority by their account number and any other liabilities has cleared timely.

§ Keep filing systems in which documents could be readily available and easily traced too.

§ Give copy of unpaid documents to the staff who prepared the documents.

§ Follow up of the photocopy functionality: readiness of tonner in the stock, raising PR for tonner etc.

§ Collect bank advice & statement from Jijiga bank (twice per month for bank statement).

§ Make sure each month financial documents copies are remain in the field office and filed before documents send to Addis.

§ Give attention to detailed accuracy and neatness in documentation.

§ Perform financial duties in line with IRC program, Personnel & Finance Regulation.

§ Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.

§ Prepare and fill finance related out going letters.

§ Do all tasks assigned by the Finance Manager/officer

§ Clearing online payment in BVA

§ Follow up the BVA status PAID document every month

§ Archivist Position cover




- BA degree in Accounting and Minimum of one years of related experience

-Diploma in Accounting and minimum of three years of related experience

-International NGO experience is a plus


Basic computer knowledge (word and excel)

Good communication and interpersonal skill

Basic English spoken and writing

Added 5 months ago - Updated 4 months ago - Source: