Under the supervision of finance officer, the Assistant finance officer handles all cash payments, cash collections and cheque payments inside the office and/or camps as required. Assist the Finance officer in recording and preparation of reports.
Mani duty & responsibility
§ Effects all approved payments and collections made outside of the office travel to camps.
§ Deposit unpaid & other cash collections to Bank.
§ Prepares check and effect payments after approval from the designated official.
§ Maintain petty cash account and replenish it when it reaches 20%.
§ Withdraw cash for approved cash in office documents and effect the payment on time.
§ Give strong attention for safety and security of the organization during cash transfer from Bank to office and Camp to camp.
§ Responsible to maintain files of financial records, agreements, and other documents.
§ Records all cash in office, petty cash on excel format using the correct codes and forward to Finance Officer/ Manager/ for review.
§ Track any paid buck payments and file on monthly bases.
§ Truck paid VAT above $500 amount and record as per BPRM format and submits to your supervisor in monthly bases.
§ Assist the Finance Manager & finance officer in preparation of the monthly report.
§ Daily conduct petty cash and cash in office accounts after 5: 00 PM and every Friday together with finance officer or manager. Be ready for anytime for surprise cash count by your supervisor, officer, Camp manager or field coordinator.
§ Reconcile cash balance per records with the result of cash count,
§ Keep the blank financial vouchers in locked place. Make sure the available pads are enough. In the case of shortage signal, prior request expected from you to the finance manager.
§ Give maximum care and control the Blank checks and put in locked save box.
§ Make sure taxes paid to Respective government offices Inland Revenue authority by their account number and any other liabilities has cleared timely.
§ Keep filing systems in which documents could be readily available and easily traced too.
§ Give copy of unpaid documents to the staff who prepared the documents.
§ Follow up of the photocopy functionality: readiness of tonner in the stock, raising PR for tonner etc.
§ Collect bank advice & statement from Jijiga bank (twice per month for bank statement).
§ Make sure each month financial documents copies are remain in the field office and filed before documents send to Addis.
§ Give attention to detailed accuracy and neatness in documentation.
§ Perform financial duties in line with IRC program, Personnel & Finance Regulation.
§ Make sure that all finance documents are stamped with IRC Ethiopia Paid OR Received stamp we send to Addis.
§ Prepare and fill finance related out going letters.
§ Do all tasks assigned by the Finance Manager/officer
§ Clearing online payment in BVA
§ Follow up the BVA status PAID document every month
§ Archivist Position cover
- BA degree in Accounting and Minimum of one years of related experience
-Diploma in Accounting and minimum of three years of related experience
-International NGO experience is a plus
Basic computer knowledge (word and excel)
Good communication and interpersonal skill
Basic English spoken and writing