Finance Assistant

Job Description

- Perform financial activities in line with IRC Program, Personnel & Finance Regulations. - Keeps well organized Book of Accounts at the Field Office in accordance to the Finance guidelines. - Coding all the transaction properly on the Finance vouchers as per approved PR - Prepares check and effect payments after approval from the designated official. - Replace the finance Officer in her/his absence & undertakes all reporting requirements. - Prepare the actual T2-tracking & forward to Finance officer for review. - Keep filing systems in which documents could be readily available and easily traced to. - Undertake all duties with at most care and with persistent effort. - Give attention to detailed accuracy and neatness in documentation. - Ensuring authenticity of Documents, correctness of amounts, dates, signature etc. - Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests. - Carries out cash count at the end of every week and at any other interval as per the IRC policy - Operates the petty cash and cash in office Funds by holding the authorized level of cash. - Always ensure the adequate availability of petty cash in safe box and replenish it timely. - Keep safe box cashes as per regulation. - Travel to project sites to effect approved payments. - Effect Cash payment for approved purchases, labor Services, Utilities etc without delay. - Follow up online submitted payment request and take necessary action on time. - Journalize Bank, Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual. - Assist Program Staff, Drivers and any other staff who seek guidance in filling out forms. - Assist the Finance Officer in Mid/end of month report and end of fiscal year account closing activities. - Each month stamp original documents “PAID or RECEIVED BY IRC” before sending to Addis. - Each month maintains scanned soft copies of original document sent to Addis - Closely assist her/his supervisor in all activities - Pre review of payment requests and PR - Perform other appropriate duties when assigned by her/his supervisor. - Do all tasks assigned by the department

Qualifications

- 3 years of relevant work experience for diploma holders - 1-year relevant work experience for first degree. - Minimum of 6 months IRC internship service - NGO experience is a plus.