Finance Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Under the guidance and supervision of the Finance Analyst/Specialist, the Finance Clerk will support the provision of financial services in COs ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.

Under the guidance and supervision of the Finance Analyst/Specialist, the UN Volunteer will undertake the following tasks:

Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:  Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies, and strategies.  Provision of inputs to elaboration of workplans

Provide accounting and administrative support, focusing on achievement of the following results:  Assistance in proper control of the supporting documents for payments and financial reports for NEX projects; payment execution.  Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.  Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. MIP) and potential funding problems.  Follow-up with other United Nations agencies for information relating to payments.  Preparation of routine correspondence memoranda and reports in accordance with CO SOP.  Extracting, inputting, copying, and filing data from various sources.  Maintenance of the proper filing system for financial records and documents.

Support knowledge building and sharing in the CO, focusing on achievement of the following results:

 Participation in the training for the operations/projects staff on Finance.  Contributions to knowledge networks and communities of practice.  Take Lead in filing in preparation for audit Using existing checklists, ensure that all required documents are available on the shared drive.  Follow up on subsequent requests  Keep a calendar of forthcoming certifications and reporting  Liaise with all units to ensure that all certifications and reporting are brought to the attention of the responsible units.  Ensure all approvals for certifications and reports are obtained in time.

Take Lead in filing in preparation for audit:  Using existing checklists, ensure that all required documents are available on the shared drive.  Follow up on subsequent requests

Adaptability and Flexibility ☒ Accountability ☒ Appropriate and Transparent Decision Making ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Development and Innovation ☒ Ethics and Values ☒ Integrity ☒ Judgement and Decision-making ☒ Knowledge Sharing ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Organizational Awareness ☒ Conflict Management

Specialized training in finance .

Kigali, the capital of Rwanda, has undergone an incredible period of rejuvenation and stability that is clearly visible the moment you step out into this beautiful city.

Concerning transport, even though motorcycle taxis are not recommended, they are the fastest way to get around this metropolis. Helmets are provided, but it is better to have your own helmet. You can also take a standard taxi. Those with a yellow stripe will be run by individuals, while the majority will belong to either Kigali Taxi Service (3122) or Kigali Airport Taxis (476586). Public transportation is the cheapest way to get around Kigali, and many of the buses are new and well-maintained. You can also take these buses farther afield; expect to pay a fare based on distance. Transport prepaid cards are available for passengers at each bus station, and you can load a minimum amount of two hundred Rwandan francs (200RWF). If public transport isn’t your style, cars are available for rent or purchase in Kigali. Major investment has been made in infrastructure, including roads, and congestion in this city has never been particularly bad.

Accommodations are found easily and at the relevant standards and recreation infrastructures (swimming pools, aerobics, etc…) can be found in the various places.

Shops and markets are available with necessary items including imported goods, home furnishings and electrical appliances and vehicles spare parts.

Public and private health facilities are available in Kigali and some of them such as King Faisal Hospital, Legacy Clinic, Hôspital la Croix du Sud, etc …work with CIGNA insurance. The above Hospitals have necessary health equipment; ambulances, adequate health services and can handle any emergency.

Kigali is an exceptionally safe city. However, in case of emergency, there are several emergency numbers in Kigali, so be sure to know which to call. You can reach the police on a special line by dialing 999. Fire fighters can be reached at 111 and the emergency services are at 112. If you have or see a traffic accident