Finance and Grants Officer (Afghan Nationals Only)

Job Description

The PMU Finance and Grants Officers will work directly to support the Finance and Grants Manager in day-to-day budget and grants management support to partners. He/She will be responsible for;

1 Recording Financial Transactions in SUN/Integra: Ensuring that documentation is accurate, authorised, and complete for all financial transactions. Maintaining easily accessible (physical and online) filing systems for all cash, bank, and general ledger vouchers. Reviewing bank and cashbooks for all expenditure and income to ensure that they are correctly coded. Ensuring that all income and expenditure is adequately authorized prior to uploading in the system. Ensuring that the IRC financial procedures for Bank and Cash are always followed. Passing of correction/Adjustment journals in the system Uploading the approved Partner data into SUN/Integra. Checking all the transactions are entered correctly Ensure accounts and transactions are regularly allocated

2 Month end closure Carry out all month-end closures steps in consultation with CO Finance Ensure timely closure of monthly accounts including balance sheets transactions related to projects Maintain month end closure check list and ensure that it is closely followed. Carrying out bank/Cash and B/S reconciliations in consultation with CO Finance Ensuring all data is fully booked in the systems. Partner payments duly recorded, and tracker maintained for payments and expenses. Supporting FGM in partner monthly/Quarterly reconciliations Support Partners in completing their month end requirements. Provide feedback and training on reporting to these locations. Maintain a tracker to monitor Partner submissions.

3 Monthly Control Checklist Support the Finance Manager in preparation of the Monthly Control Checklist (MCC) and the Monthly Financial Review Reports Prepare and review all balance sheet control accounts with an emphasis on the monitoring of accounts; Intercompany, Accruals, statutory liabilities, Cash in Transit, Prepayments, Staff Advances and Programme Advances.

4 SUN/Integra Financial System Liaise with CO Finance to ensure codes for the project are kept up to date (Staff, Projects, Partners, Suppliers, Assets, Property etc.) Uploading budgets in the financial system in consultation with CO Finance Ensure the uploaded information is correct Creation of new accounting codes as required.

5 Training With the support from the finance manager organise training on the IRC accounting systems to both Partner’s and non-financial staff 6 any other task assigned by supervisor.

Qualifications

3-4 years of finance experience (finance management); USAID-specific budgeting and finance experience preferred; Bachelor’s degree or equivalent experience, master’s degree is preferable in finance. Excellent communication and coordination skills Excellent communication skills in Pashto and Dari. Wiling to travel and conduct field visits regularly.