Finance and Grants Manager- AQBE Project ( Afghan Nationals Only )

Job Description

Financial systems and procedures

- Assist the DFA in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with IRC finance Policy and good accounting practices. - Develop and update the finance diary that covers all the required activities monthly and lead staff to ensure that the diary is strictly adhered to. - Ensure that all financial transactions are fully supported and that they are all captured in SUN/Integra daily; make sure that regular backups are taken and stored off site. - Prepare monthly and quarterly financial diaries for both SUN/Integra and Partner finance systems and ensure its strict adherence to the given IRC and Donor deadlines. - Maintain and ensure the integrity of the IRC accounting system in line with standards. - Support DFA and core IRC AFG team for Integra roll out and data mapping for transition. - Assist the DFA in management /administration of the project resources and its partners including (a) the formulation of project workplan and resource allocation, (b) providing effective support and guidance to the DFA and other key program staff during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization. Highlight variances, provide analyses, and recommend resolution or reallocation of resources. - With input from the program teams, assist DFA in developing project amendments, realignments, revisions, and forecasting for planning and monitoring purposes. - Work with country office finance to develop a shared cost allocation map (salary and other shared support costs) for the year, updated monthly. - Ensure budget holders understand their responsibilities (e.g., through training) - Supporting Partners in development and tracking of budgets. - Training of partners on budget tracking practices. - Budget uploads, Budget code reviews and updates. Ensuring budget data accuracy. - Carry out sensibility and control checking before and after posting partner’s transactions into SUN/Integra. The post holder is expected to travel to review financial records maintained in the field/partner offices in compliance with IRC and USAID policies and procedures. - Highlight disallowed costs and involve DFA for resolving unaccepted costs per USAID compliance guidelines. - Engage with Program and CO finance to process ledger adjustments, if any. Make sure ledger adjustments are approved per SoD. - Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to regional office and donors as needed. - Responsible for all internal management reporting to budget holders and program managers, as well as Country Office line managers. - Responsible for ensuring that balance sheet and control accounts are cleared of any project related entries and having minimum balance at month or year end unless justified. Escalate to DFA in case of any issues. - Review of partner financial reports and liaise with partners for report corrections and adjustments, if any. - Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts. - Ensure that systems are put in place to assure document security for a complete audit trail from the SUN/Integra records to supporting documentation and vice versa. - Ensure the effective and efficient use of project resources to keep costs low and ensure the security of staff. - Comply with all relevant IRC policies and procedures with respect to health and safety, security, equal opportunities, and other relevant policies. - Supporting DFA/DCoP in financial health check reviews of project through BvA/BI tools and variance analysis. - Supporting project partners in budget tracking and monitoring. - Review partner agreements for compliance with IRC guidelines and Donor contractual requirements. - Training partners on Finance reporting - Conducting compliance checks and field visits for risk-based partners monitoring. - Partners payment processing, periodic funds reconciliations and close outs. - Directly lead, manage, and motivate staff in the Finance unit and ensure that they have clear work plans and performance management is integrated in day to work activities. - Assess and identify gaps in the capacity of finance staff and propose training and capacity building as required. - Support and strengthen finance management and administration across the project delivery and ensure appropriate audit functions are carried out. - Support in ensuring that audit recommendations are duly followed up and implemented. - Any other job relevant duty assigned by direct supervisor

Qualifications

- 5 to 7 years of senior finance experience (finance management); - USAID-specific budgeting and finance experience plus experience in INGOs - Bachelor’s degree, master’s degree is preferable in finance. - Experience with community-based education and education formal system support - Excellent communication and coordination skills - Excellent communication skills in Pashto, Dari and English. - Wiling to travel and conduct field visits regularly.