Finance and Executive Assistant

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. Based on the vision of gender equality proclaimed by the United Nations Charter, UN Women works to eliminate all forms of discrimination against women and girls, empower women, and achieve gender equality as partners and actors in development, human rights, humanitarian action, peace and security. Placing women's rights at the heart of its work, UN Women leads and coordinates the efforts of the United Nations system to ensure that commitments to gender equality and gender institutionalization are translated into action around the world. UN Women provides close technical support to Member States in their priorities and efforts and develops effective partnerships with civil society and other partners. The Morocco Country Office works within the framework of UN Women’s normative, coordination, and programmatic mandates with governmental and non-governmental partners towards achieving gender equality and women’s empowerment in Morocco. As part of its normative mandate, UN Women Morocco works with national and local governments as well as civil society organizations towards developing and implementing laws and public policies to eliminate violence against women and girls. It also supports women Members of Parliament to harmonize national legal frameworks with international commitments and constitutional provisions on women’s rights. Within the framework of its coordination mandate, UN Women Morocco leads, promotes and coordinates efforts within the UN development system to advance the full realization of women’s rights and opportunities by developing accountability mechanisms and producing gender-sensitive data in support of evidence-based policies and programs. With regards to its programmatic mandate, UN Women Morocco adopts an integrated approach to promote gender-sensitive governance to mainstream gender into public policy and budget, support the legal frameworks and strengthen the production and use of gender-sensitive data. UN Women Morocco also seeks to economically empower women, with a focus on sustainable livelihoods and resilience, and ensure their access to decent work by economically empowering vulnerable women population and contributing to local development. Finally, it supports the Government of Morocco in the prevention and fight against different forms of violence by strengthening capacities of stakeholders to deliver and provide access to quality essential services to women and girls survivors of violence. UN Women also enhances the capacities of advocates of gender equality to promote innovative transformative approaches to promote favorable social norms, attitudes and behaviour and coordinates awareness campaigns on ending violence against women and girls in Morocco.

Under the direct supervision of the Finance Associate, the UN Volunteer will undertake the following tasks: 1. Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems • Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls; • Follow-up on audit recommendations to monitor implementation of corrective actions; • Collect, verify and present information and data for use in the planning of financial resources and the formulation of the EVAW programmes work plans, budgets, proposals on implementation arrangements and execution modalities; • Provide advice and recommend solutions to a wide range of financial issues; • Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;

2. Prepare and administer budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems • Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the EVAW programmes; • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds; • Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status; • Maintain internal expenditure control system; • Monitor the setup of budgets in ATLAS to ensure they are in accordance with budgets agreed with donors and are input into ATLAS at the detailed Activity ID level; • Monitor each month over-expenditure of budgets and follow up with Budget Owner; • Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers; • Provide inputs and take necessary actions to facilitate timely financial project closure

3. Provide administrative support to the Office: • Provide administrative support to the UN Women Morocco Country Representative; • Prepare and assemble briefing materials for the Morocco Country Office Representative for meetings, missions and other key events; • Follow up with the Morocco Country Office Representative on deadlines and commitments; • Undertake the logistical, administrative and financial arrangements, to organize meetings, events, and Workshops; • Organize and monitor the Office filing system.

4. Facilitate knowledge building and knowledge sharing • Conduct training and/or support organize training events and activities; as well as participate in trainings; • Collect and compile lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge; • Contribute to financial business operational practices and management innovations. Furthermore, the UN Volunteer is required to: • Strengthen her/his knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in Morocco. • Reflect on the type and quality of voluntary action that she/he is undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs: • The management and substantive and contextual monitoring of programmes on preventing violence against women and girls are ensured, including quarterly internal online reports and reports to donors. • The preparation and update of work plans are ensured. • Responsible Parties Programmes budgets and advances clearance are reviewed and documented. • Knowledge, lessons learned and good practices from programmes are available and disseminated. • The organization of meetings and training workshops is ensured. • Meeting minutes are written, and their recommendations closely followed up • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented. • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations. • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities. • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards the UN core values.

Economics, Finance, Accounting, business administration, public administration or equivalent - Computer skills: Word, Excel and PowerPoint

The duration of the assignment is 12 months.

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family Allowance (FA) for those with dependents (maximum three). The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,587. The VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is published at the beginning of every month on the ICSC website (http://icsc.un.org). For example, if the PAM for the current month is 54.6%, then the VLA for that month will be (US$ 1,587 x 54,6 /100) + 1,587= US$ 2,453. Moreover, a Family Allowance (FA) is added in accordance with the number of recognized dependents: US$ 250 if the UN Volunteer has 1 recognized dependent, and US$ 450 if the UN Volunteer has 2 or more recognized dependents. Accordingly, the VLA per month will be US$       for a volunteer without dependent; US$       for a volunteer with one recognized dependent and US$       for a volunteer with two or more recognized dependents.
In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a Well-Being Differential (WBD) on a monthly basis. Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty station. UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security framework (including residential security reimbursements).
UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment. UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful candidate.