FINANCE AND BUDGET OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 140,639 USD and 184,155 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Executive Office of the Department for General Assembly and Conference Management (DGACM), New York. The Executive Office (EO) provides policy advice, resource planning and programme support services to enable the department to implement its mandate, ensures close coordination across four duty stations (New York, Geneva, Vienna and Nairobi) on all financial management, human resources, procurement and administrative matters.

The Finance and Budget Officer carries responsibilities in the areas of budget and resource planning, financial management, trust fund management, general administration, asset management, and cash management within authority delegated by the Executive Officer. The Finance and Budget Officer support the annual budget formulation exercise and performance reporting by sub-programmes under Section 2 of the Regular Budget of the United Nations.

The Finance and Budget Officer monitors budget performance and programme expenditure and ensures compliance with key performance indicators established for the Executive Office. The incumbent reports to a Team Leader at a P-4 level.

Responsibilities Within delegated authority, the Finance & Budget Officer will be responsible for the following duties:

BUDGET FORMULATION AND RESOURCE PLANNING - Ensures legislative mandates are accurately translated into programme budgets and cost plans; - Drafts guidance for budget preparation, develops standard operating procedures and ensures close coordination of requirements with programme managers; - Prepares cost estimates, reviews and analyses data to facilitate formulation of budget proposals; - Reviews and assesses staff and non-staff requirements from Divisions/offices at Headquarters and in other duty stations, including programmatic aspects; - Prepares programme budget implication documents and drafts inputs for submission to the DMSPC, ACABQ, the Fifth Committee and the Committee on Conferences; - Supports the Executive Officer during deliberations of the General Assembly and legislative bodies and prepares responses to questions; - Provides policy advice to programme managers on budgetary and financial matters to facilitate sound budget submissions; - Provides audit support and responds to audit queries. - Undertakes research and analysis of financial and budgetary policies and practices and makes recommendations for changes and/or modifications to achieve efficiency and optimization of resources.

BUDGET ADMINISTRATION

• Acts as a Certifying Officer for accounts of the department within authority delegated by the Executive Officer;
• Issues allotments, recommends and performs redeployment of funds when necessary;
• Ensures that expenditures are incurred in compliance with the financial policy framework of the United Nations;
• Ensures that internal controls are established and exercised in compliance with the UN Financial Rules and Regulations;
• Monitors budget implementation and recommends reallocation of funds, when necessary, to programme managers;
• Monitors expenditures to ensure that they remain within authorized levels, and recommends corrective actions;
• Reviews all requisitions for goods and services to ensure correct objects of expenditure have been charged, and ensures availability of funds;
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures of the United Nations;
• Prepares relevant documentation with respect to budget performance and management reports;
• Responsible for planning and management of assets, leads on physical verification and property management matters;
• Responsible for resource planning, financial management and monitoring of the complex projects implemented by the department.

BUSINESS ANALYTICS AND FINANCIAL REPORTING

• Uses Enterprise Resource Planning (ERP) systems and tools to prepare scheduled and ad-hoc reports on the implementation of the budget and financial performance;
• Monitors staffing tables and vacancy rates, prepares monthly reports;
• Monitors key performance indicators and other performance metrics established in the Executive Office;
• Identifies trends and relevant areas of interest and brings any relevant deviation to the attention of senior management. Based on the findings, proposes measures aimed at addressing the root causes of any unintended outcomes;
• Identify, analyze, and interpret trends or patterns, using learning techniques, statistical methods to identify relevant features and variables in structured and unstructured sources of information and data
• Develop and implement various analysis, reporting and quality control capabilities Ability to turn data into information, information into insight and insight into business decisions. Through a range of data-driven products, helps colleagues identify and communicate facts, trends, and patterns to support evidence-based decision-making.

GENERAL

• Coordinates with substantive offices to ensure that proper records are maintained of all tangible and intangible assets assigned to the Department and ensures that all assets are accounted for, properly utilized, physically verified, reconciled with records and reported to the management;
• Keeps abreast of industry best practices that increase the efficiency and effectiveness of operational support;
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budget, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
• Plans, monitors and supervises the work of subordinate staff as required;
• Serves as a focal point for the learning strategy of the department;

• Performs other related duties, as assigned.

  Competencies - PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

• CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

  Education Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

  Work Experience A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area, is required.

  Experience in the use of information technology tools for financial analysis and monitoring of budgets is required.

  Experience in using enterprise resource planning solutions such as SAP, or similar, is required.

  Experience working with the United Nations (or large, decentralized organization) systems and procedures as they relate to Staff Rules and Regulations and Financial Regulations, Rules, and procedures, is desirable.

  Advanced experience in using MS Office software such as Excel, Word, SharePoint and PowerPoint, is desirable.

  Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required; Knowledge of another UN official language is an advantage.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

  Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 October 2021, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Haiti, Israel, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, Somalia, South Sudan, Timor-Leste, Turkey, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.