Finance and Budget Officer

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UNMISS - United Nations Mission in the Republic of South Sudan

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Application deadline 2 years ago: Wednesday 9 Feb 2022 at 23:59 UTC

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Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located within the Budget and Finance Section of the United Nations Mission in the Republic of South Sudan, Juba. Juba is classified in the "E" category and as a non-family duty station. The Finance and Budget Officer will report directly to the Chief of Budget/Finance Unit with an overall guidance provided by the Chief of Budget and Finance Section.

Responsibilities Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:

•Prepare cost estimates and budget proposals, of Mission's resourcing requirements such as staff and non-staff requirements, including programmatic aspects and QIP's proposals; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs. •Provide support to program/fund center managers across the Mission with respect to the elaboration of resource requirements for budget submissions. •Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established procedures. •Administers the Mission's allotments in accordance with the established procedures including redeployment/reallocation of funds. •Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making; Provide support and guidance to fund center/program managers on budget implementation and corrective actions where necessary. •Reviews and allocates to the respective Mission’s fund centers the initial 20% and, once approved by the Fifth committee, the remaining 80% of the Mission’s allotment advice for the implementation. •Prepare the budget performance report of the Mission and ensure that correct and accurate data and information are provided by the various program /fund center managers in compliance with the Controller's instructions. •Review and finalize the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures. •Analyzes complex/unusual accounting transactions and open items in the accounting system and implement corrective actions. •Prepares the monthly Human Resources’ Monitoring report by Section, which includes the budget consumption, the staffing incumbency status, and the gender statistics for staff on board. •Reviews and reconciles various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective accounting action. •Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward. •Acts as a technical focal person for, and advises fund center managers on, budgetary processes in the Umoja extension 2 functionalities including Business Planning and Consolidation (BPC) and Strategic Management Applications (SMA). •Prepares staff members' entitlements including salaries, claims, danger pay, daily subsistence allowance, mission subsistence allowance, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e. g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework. •Liaises with UNCT/OMT and manages MOU relationships between UNMISS and AFPs as well as constant monitoring and meetings with UNAFPs to ensure that the organization reduces the level of receivables, ensuring the cost recovery efforts are undertaken. - Coordinates the review of implementation of the Mission’s acquisition plan. - Analizes the GRIR accounts. - Processes sales and service orders and the payment to local vendors and monthly individual contractor’s payroll. •Act as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.6 in adherence with the UN Regulations and Rules. •Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief Budget and Finance Officer. •In the absence of a Chief Budget and Finance Officer, oversee the daily operation of the Office. •Carry out other duties as designed.

Competencies Professionalism: Knowledge in the use and application of the Organization's financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyse a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly

Education High school diploma or equivalent. Technical or vocational certificate in accounting, finance,budget or related fields is required.

Work Experience At least ten (10) years of progressive experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management is required.

Relevant experience in budgetary and financial administration working in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) - or similar international organization or non-governmental organization in a conflict or post conflict environment is required.

Knowledge of UN financial rules and regulations is desirable.

Hands-on experience on financial ERP systems (i.e Umoja) is desirable

Knowledge of Business Planning and consolidation (BPC) platform or Results Based Budgeting (RBB) is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 2 years ago - Updated 2 years ago - Source: careers.un.org