FINANCE AND BUDGET OFFICER

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 140,639 USD and 184,155 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This temporary position is located in the Executive Office (EO) of the Office of Internal Oversight Services (OIOS)in New York and is available for six months. The Finance and Budget Officer will report to the Executive Officer and will have frequent interactions with the Assistant Secretary-General and the Directors, Administrative Officers, and Section Chiefs of the three functional divisions of OIOS, and the administrative support staff of OIOS. The Finance and Budget Officer will support the preparation, review, and finalization of budget proposals and performance reports, in respect of the resources and staff for audit, investigation, inspection and evaluation services. The Finance and Budget Officer will coordinate with staff in the Office of Programme Planning, Finance and Budget and Accounts (OPPBFA), Department of Management Strategy, Policy and Compliance (DMSPC), and relevant finance and budget staff in the United Nations Office at Vienna (UNOV), the United Nations Office at Geneva (UNOG), the United Nations Office at Nairobi (UNON), and the Regional Service Center. (RSCE) in Entebbe.

The Office of Internal Oversight Services is the internal oversight body of the United Nations and assists the Secretary-General in fulfilling his oversight responsibilities in respect of the resources and staff of the Organization through the provision of audit, investigation, inspection and evaluation services.

Responsibilities The Finance and Budget Officer will be responsible for the following duties:

Budget preparation:

• Review and analyse data, with respect to the drafting and finalization of cost estimates and budget proposals (Regular Budget, Peacekeeping Support Account, Tribunals, Trust funds, and Extrabudgetary accounts), in terms of staff and non-staff requirements from: (i) Departments/offices at Headquarters and in the field, including programmatic aspects, and (ii) medium-sized peacekeeping operations
• Review and analyse data, with respect to the drafting and finalization of budget performance documents, analysing variances between approved budgets and actual expenditures
• Provide support to managers, with respect to the elaboration of resource requirements for budget submissions
• Review, analyse and provide input into finalization of programme budget/financial implications to the Security Council statements, in light of additional mandates
• Provide substantive support to relevant intergovernmental and expert bodies in their budget review; assist in securing approval from the General Assembly

Budget and financial administration:

• Provide advice and support to staff on budgetary and financial administration
• Certify/approve financial transactions in Umoja, including obligations, commitments, payments to vendors, travel and expense reports, service deliveries, inventory write-offs and ICT iNeed requests, while ensuring availability of funds
• Review and approve: (i) unreleased and released budgets for grants/trust funds in Umoja, and (ii) service-level agreements with OICT for billing purposes
• Issue allotments, including redeployment of funds when necessary, ensuring appropriate expenditures
• Monitor budget implementation and determine/recommend reallocation of funds when necessary
• Monitor expenditures to ensure that they remain within authorized levels
• Review unliquidated obligations for goods and services in Umoja to ensure timely disbursements and that correct objects of expenditure have been charged
• Manage and monitor the validity, funding, and incumbency reporting of OIOS posts, including GTA positions
• Administer and monitor: (i) external training plans and implementation in OIOS, and (ii) extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures
• Prepare relevant documentation for: (i) the annual IPSAS-based financial statements, and (ii) the annual statement of internal control
• Provide substantive support to intergovernmental and legislative bodies.

General:

• Keep up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions, as well as with United Nations policies and procedures
• Monitor and supervise the work of subordinate staff, as required
• Maintain records and files in the OIOS-EO Sharepoint directory

• Perform other non-HR related duties, as assigned

  Competencies - Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources, including those of the United Nations. Knowledge of financial principles and practices. Ability to meet deadlines for competing priorities. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

  Education Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted, in lieu of the advanced university degree.

  Work Experience A minimum of five years of progressively responsible experience in finance, administration, budget, business administration, or related area is required. Experience in managing various sources of contributions and funding in the United Nations or similar international organization is required. Experience in coordinating and consolidating various budgetary proposals to comply with deadlines in an international organization is required. Experience in using financial modules of an Enterprise Resource Planning (ERP) system, such as SAP or an equivalent, is desirable. Experience in working with or for high-level managers is desirable.

  Languages Fluency in one of the working languages of the United Nations Secretariat, English and French (both oral and written), is required; knowledge of the other is desirable. Knowledge of another official language of the United Nations is desirable.

  Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

  Special Notice This temporary position is funded by the Support Account for Peacekeeping Operations and is available for six months. The appointment, or assignment, and renewal thereof are subject to the availability of the post or funds, budgetary approval, or extension of the mandate.

If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the Young Professionals Programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.