FINANCE AND BUDGET ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting This position is located in Mali (Bamako) under the Mission Support Division- Interim Support Service /G5 Sahel. The Finance/Budget Assistant will report to the Liaison Officer.

About Mission Support Division- Interim Support Service / G5 Sahel: The Security Council in its Resolutions 2531 (2020) and 2584 (2021) requested MINUSMA to provide logistics support to the G5-Sahel Joint Force (FC-G5S) through a Technical Arrangement (TA) including delivery of life support consumables to FC-G5S battalions in their areas of operations across all five countries (Burkina Faso, Chad, Mali, Mauritania and Niger). G5 Sahel is an intergovernmental military cooperation framework set up to provide a regional response to the growing threat of terrorism and organized crime in this Sub-Saharan region.

Responsibilities Within delegated authority, and under the supervision of the Liaison Officer, the Finance/Budget Assistant FS-5 will be responsible for the following duties:

Finance/Budget - Assist in the management of the EU funds to G5 Sahel support. - Assist in the closing of G5S monthly accounts and preparation of financial statements for submission to Acquisition Management (AMS) and Finance Sections. - Scrutinize source documents for completeness, accuracy and validity of charges. - Reconcile and review G5S costs recoveries and approve the clearance procedures. - Assist with the monitoring of G5S requests expenditures to ensure they remain within authorized levels, as per the Technical Arrangement (TA). - Liaise with Life Support Section on preparation of vouchers for costs recoveries processes. - Prepare G5S funds reconciliation on monthly basis. - Provide support with respect to the G5S funds review, analyze and preparation of the medium-term plan and its revisions. - Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of G5S support. - Support the Interim Support Service and Finance Officers in extracting information and generating expenditure reports from computerized information system databases; assist in preliminary analyses of the extracted information and the reports generated and highlight areas of concern for the attention of the G5S funding. - Assist the Liaison Officer in the elaboration of resource requirements for G5S budget submissions. - Undertake research and provide support to higher level Finance & Budget Officers with respect to G5S budget reviews of relevant MINUSMA and EU expert bodies. - Monitor G5S expenditures and compare with approved budget; prepare adjustments as necessary. - Assist in G5S preparation of budget performance submissions and finalization of budget performance reports, highlighting variances between approved budget and actual expenditures. - Review status of relevant expenditures and compare them with the approved budget; monitor integrity of various financial databases. - Prepare data input for allotments received, ensuring consistency of data in previous allotments to new allotments issued. - Co-ordinate with other MINUSMA sections on related issues during preparation of budget reports. - Notify costs recoveries of status of payments and serves as a focal point for the production of mission cost recovery on G5S funds. - File and archive documentation as required.

General - Keep up-to-date on guidelines that have bearing on matters related to G5S funds, ensuring compliance with the TA and the Delegation Agreement (DA). - Draft/prepare G5S Periodic Financial Reports. - Perform other duties as assigned by the supervisor.

Competencies - Professionalism: Knowledge of policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment. Ability to maintain accurate records and prepare reports on a wide variety of data. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges, - remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. - Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. - Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit where applicable. - Client Orientation: Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent. Technical or vocational certificate in accounting, finance, budget or related fields is a requirement.

Work Experience At least 8 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management is required.

Knowledge of an ERP computer system, such as Umoja or another SAP-based application is desirable.

Experience and knowledge of fund management and cost recovery budgeting and processes is highly desirable.

Experience in monitoring financial transactions, identifying and analyzing trends is desirable.

Experience in similar capacity in a complex, volatile, conflict or post-conflict setting is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written in English and French.

Assessment Evaluation of qualified candidates may include an informal interview.

Special Notice - This position is temporarily available up to 30 September 2022. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

  United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.