Finance and Budget Assistant
Assist with finance and budget management tasks.
This opening expired 5 years ago.
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Overview
Assist with finance and budget management tasks.
You have:
- Minimum age: 22 years old.
- Applicants must be nationals of or legal residents in the country of assignment.
- Bachelor degree or equivalent.
- A degree in Finance, Accounting, Budget, Project management or other related area.
- Working experience with the Enterprise Resource Planning (ERP) systems is required.
- Must have at least 5 years' experience in Finance, Accounting or Project management fields.
- Must have an understanding of the underpinning of the Projects’ Financial management, reporting and analysis.
- Candidates must have working experience in Microsoft Excel, Microsoft Word and Power point.
- Strong organizational skills and ability to handle multiple tasks under tight deadlines is essential.
- English (Mandatory), Level - Fluent.
Contract
This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Under the overall supervision of the Financial Management Officer, direct supervision by the Senior Finance and Budget Assistant; and within delegated authority the
incumbent will function as a Finance and Budget Assistant under the Finance &
Administration Unit and will undertake the following tasks:
Project and Financial Management Support Tasks: 90%
- Assist the Senior Finance and Budget Assistant in review of the status of project accounts as reflected on the Corporate dashboard for alignment with source data bases namely; Programme Information and Management System(PIMS) and Umoja.
- Provides projects’ monitoring support to ensure that project timelines are adhered to and any disparities identified for corrective action
- Regularly reviews and updates project databases with relevant project information on revision/closure of project. Files and archives documentation as required (hard copy and softcopy).
- Supports the Senior Finance and Budget Assistant in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Financial Management Officer.
- Assists the Senior Finance and Budget Assistant in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures
- Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
- Verifies accuracy of input data in Umoja vis-à-vis project data in PIMS, ensuring consistency of data and undertakes any corrective action in collaboration with Programm officers
- Keeps an updated status of funds allotments for all the funds under the Africa office cost centre, with the supervision of the Senior Finance and Budget Assistant.
- Treasury: a) Reviews incoming deposits for alignment and application to specific projects. b) Notifies project managers on status of donor payments. c) Assists to address queries from donors regarding project reports. d) Files and archives documentation as required.
- Researches/Compiles Data and other information required by the Senior Finance and Budget Assistant in the review and analysis of various grants.
General:
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to projects and programme budgets, ensuring compliance with UNFinancial Regulations and Rules, Audit recommendations, Intergovernmental recommendations/decisions as well as with United Nations policies and procedures.
- Assists to draft routine general correspondence with respect to enquiries related to relevant project/programme, financial and budget matters.
- Maintains and keep up-to-date files.
- Performs other related duties, as assigned.
Qualifications/Requirements
Required degree level:
Bachelor degree or equivalent
Education - Additional Comments:
- A degree in Finance, Accounting, Budget, Project management or other related area.
Required experience:
60 Months
Experience remark:
- Working experience with the Entreprise Resource Planning (ERP) systems is required.
- Must have at least 5 years’ experience in Finance, Accounting or Project management fields.
- Must have an understanding of the underpinning of the Projects’ Financial management, reporting and analysis.
Candidates must have working experience in Microsoft excel, Microsoft Word and Power point.
Strong organizational skills and ability to handle multiple tasks under tight deadlines is essential.
- Computer skills: Experience in Microsoft Excel/Word/Powerpoint
Language skills:
- English(Mandatory), Level - Fluent
Area of expertise:
Finance, accounting and audit
Area of expertise details:
- Finance, Accounting or Project management fields.
- Project finance related experience
Driving license:
No
Competencies values:
Accountability, Client Orientation, Commitment and Motivation, Planning and Organizing, Technological Awareness, Working in Teams
Application procedure:
* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections
of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.
Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at
https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to
apply.
Application deadline: 05 January 2021
Potential interview questions
| Can you describe a time when you had to manage conflicting deadlines? | This question helps assess your time management and prioritization skills. | Provide a specific example, mentioning the tasks, your approach to prioritizing, and the outcome. |
| How do you ensure the accuracy of financial reports? | The interviewer wants to understand your attention to detail and verification processes. | Pro members can see the explanation. |
| Describe your experience with budget preparation and monitoring. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to handle large amounts of data? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you share an experience where you identified a financial discrepancy? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 5 years ago
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Updated 1 year ago
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Source:
unv.org
