Finance and Budget Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is in UNEP’s Economy Division, Energy and Climate Branch, Climate Change Mitigation Unit.

These posts are located in UNEP’s Economy Division, Energy and Climate Branch, Global Environment Facility (GEF), Climate Change Mitigation Unit at the Nairobi duty station. Under the direct supervision of UNEP Administrative Office, the UNV Programme Assistant will be responsible for the following duties:

• Assists in the preparation of supporting documents (narrative and supporting tables) with • respect to the finalization of cost estimates and budget proposals, in terms of staff and non- staff requirements. • Assists in the internalization of new projects, including the preparation of draft legal agreements; preparing revisions for ongoing projects; preparing projects for closure. • Supports the Administrative/Finance/Budget Officer(s) in extracting information and generating expenditure reports from computerized information system databases; assisting in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Administrative/ Finance/Budget Officer (s). • Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions. • Research/compiles data and other information required by the Administrative Officer/ Finance/Budget Officer (s) in the review and analysis of relevant proposals. • Consolidates data and provides support to Administrative Officer/Finance/Budget Officer (s) with respect to budget reviews of relevant intergovernmental and expert bodies. • Assists the Administrative/Finance/Budget Officer (s) in the preparation/finalization of budget performance reports, performing a preliminary analysis of variances between approved budgets and actual expenditures. • Assists in preparing supporting documentation for Consultancy and UN Volunteer recruitment and non-staff travel requests. Prepares pre-commitments and commitments in UMOJA with supporting documentation and review them to ensure that funds are available and the correct account has been used. • Assists in reviewing the financial, audit, and other administrative reports (e.g. inventories) from Executing Agencies and making recommendations. • Assists in the financial backstopping of Global Environment Facility (GEF) funds and other Global funds, including monitoring the approved funding, generating expenditure reports from UMOJA and monitoring reporting requirements by the GEF and other Global partners. • Assists the Administrative Officer/ Finance/Budget Officer (s) in the reviewing and issuance of allotments. • Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued. • Reviews draft reports, verifying overall accuracy, consistency, and uniformity in the presentation, and ensuring comprehensiveness and compliance with the format prescribed by the GEF Secretariat; cross-checks the consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the • Administrative/Finance/Budget Officer(s) concerned; ensures that all necessary corrections are incorporated in the reports; coordinate with other finance and budget staff on related issues during the preparation of budget reports. • Provide guidance and training to Executing Agencies on financial reporting as per the project cooperation agreement with those agencies, and on the templates to be used for meeting these reporting requirements. • Assist in the follow-up on outstanding financial and technical reports with the executing agencies. • Track circulation of new project internalizations and all projects revisions through UNEP clearance and approval process. • Verifies and prepares payments to third parties, commercial entities, and individuals. • Reviews incoming payment instructions with regard to banking details and sources of funds. • Prepares payments for final disbursement by Cashier. • Dispatches payment instructions to UNON Treasury and provides remittance advice to Executing Agencies. • Notifies payees of the status of payments. • Assists staff members, consultants, executing agencies, the GEF Secretariat, and the GEF Coordination Office, UNEP regarding queries on payment/funding issues. • Files and archives electronic documentation as required. • Assists with the collection and analysis of data as well as preparation of data presentations • and reports for information sharing, responding to queries, knowledge management, planning, and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Perform other duties as required

• Professionalism: demonstrated understanding of operations relevant to UNEP; technical capabilities or knowledge relevant or transferrable to UNEP procedures and rules; discretion, political sensitivity, diplomacy, and tact to deal with clients; ability to apply good judgment; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Teamwork and respect for diversity: the ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality, and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNEP’s mission and vision, as well as to the UN Core Values.

business administration, finance, or accounting fields is a requirement. • Relevant professional work experience in administration, finance, accounting services, or related area • Excellent oral and written skills; excellent drafting, formulation, and reporting skills • One (1) year or more of experience in data analytics or a related area is desirable • Proven Experience working with Enterprise Resource Platform (ERP) such as Systems Applications and Products (SAP) is required. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners • Ability to work effectively in a multicultural team of international and national personnel • Computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; • Self-motivated, ability to work with tight deadlines; • Sound security awareness; • Have an affinity with or interest in volunteerism as a mechanism for durable development, and the UN System.

As this is an assignment for the Thai Nationals, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UNV Entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service. For more information on entitlements please read Unified Condition of Service https://explore.unv.org/cos. For information specific to your assignment please see below:

Monthly living Allowance (per month) around 48000 Thai Baht Entry Lump Sum (onetime payment) USD 400 Exit Allowance (for each month served paid on completion of assignment) USD 112.82 Medical and Life Insurance Coverage Travel Ticket when moving to the duty station: USD 200

Leave entitlements:

Annual leave: 2.5 days accrued per calendar month Certified Sick Leave: 30 days Uncertified Sick Leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days