Finance and Budget Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in the Finance & Admin Unit of the Africa office at the Nairobi Duty Station.

Under the overall supervision of the Financial Management Officer, direct supervision by the Senior Finance and Budget Assistant; and within delegated authority the incumbent will function as a Finance and Budget Assistant under the Finance & Administration Unit and will undertake the following tasks:

a) Project and Financial Management Support Tasks: 90% • Assist the Senior Finance and Budget Assistant in review of the status of project accounts as reflected on the corporate dashboard for alignment with source data bases namely, Programme Information and Management System (PIMS) and Umoja. • Provides projects’ monitoring support to ensure that project timelines are adhered to, and any disparities identified for corrective action • Regularly reviews and updates project databases with relevant project information on revision/closure of project. Files and archives documentation as required (hard copy and softcopy). • Supports the Senior Finance and Budget Assistant in extracting information and generating expenditure reports from computerized information system databases, assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Financial Management Officer. • Assists the Senior Finance and Budget Assistant in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures. • Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors. • Verifies accuracy of input data in Umoja vis-à-vis project data in PIMS, ensuring consistency of data and undertakes any corrective action in collaboration with Programme officers. • Keeps an updated status of funds allotments for all the funds under the Africa office cost centre, with the supervision of the Senior Finance and Budget Assistant. • Treasury: a) Reviews incoming deposits for alignment and application to specific projects. b) Notifies project managers on status of donor payments. c) Assists to address queries from donors regarding project reports. d) Files and archives documentation as required. • Research/Compiles Data and other information required by the Senior Finance and Budget Assistant in the review and analysis of various grants.

b) Supervisory tasks: 0% c) Training tasks: 5% d) other tasks: 5% • General: a) Keeps up to date on documents/reports/guidelines that have a bearing on matters related to projects and programme budgets, ensuring compliance with UN Financial Regulations and Rules, Audit recommendations, Intergovernmental recommendations/decisions as well as with United Nations policies and procedures. b) Assists to draft routine general correspondence with respect to enquiries related to relevant project/programme, financial and budget matters. c) Maintains and keep up-to-date files. d) Performs other related duties, as assigned.

Furthermore, UN Volunteers are required to:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Teamwork, Technological Awareness, Client Orientation and Planning & Organizing.

Enterprise Resource Planning (ERP) systems is required. • Must have at least 5 years’ experience in Finance, Accounting or Project management fields. • Must have an understanding of the underpinning of the Projects’ Financial management, reporting and analysis. • Candidates must have working experience in Microsoft excel, Microsoft Word and Power point. • Strong organizational skills and ability to handle multiple tasks under tight deadlines is essential. •Experience in Microsoft Excel/Word/PowerPoint

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighboring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO).

Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available. The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up-country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP.

The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.

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