Finance and Budget Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

• Timely and accurate processing of F10 for travel and medical claims for all Bangladesh Medical Unit Contingent and follow-up with RSCE on pending F10claims for National Staff UNVs, and ICs;

• Review, screen and upload incoming Payment invoices in COSMOS and archive original payment Vouchers;

• Prepare the necessary entries for the VAT portion of Payment invoices, submission of VAT Claim to the Government monthly and follow up on reimbursement;

• Process Petty Cash replenishment and conduct Surprise and monthly Petty Cash count;
• Process Low Value Acquisition(LVA) payments, Military Medical invoices, welfare payments, urgent advances, FPOL casual workers payments and cash delivery to Liaison office in Tindouf;
• Closely monitor outstanding receivables to enable timely recovery from payroll and initiate prompt action if recovery payroll is not feasible;
• Identifies problem transactions and irregularities in related accounts, resolving them in a timely and effective manner;
• Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
• Monitors, analyses transactions recorded into the accounting system;
• Assist in the preparation of the mission’s annual budget that includes collecting information from all the departments of the mission for the establishment of Major Resourcing Priorities, Result Based Budgeting, Cost estimates and other mission’s resourcing requirements such as staff and non-staff requirements. Assist in the reviews, analyzes of requirements with respect to the finalization of the budget proposals;
• Assist in the preparation, reviews and finalization of budget performance reports in compliance with the Legislative requirements and recommendations and instructions. Reviews and ensures valid variances between approved budgets and actual expenditures;
• Administer the allotments of the mission and keep records of redeployment of funds. Manage all the budget files, records and correspondences, particularly the finalized budget and performance documents and responses to all questions;
• Keep records of all timetable, deadlines and schedules and ensure that all the concerned departments are aware of the timelines;
• Assist for the effective use of budgetary resources through monitoring of budget utilization to the approved budget. Analyze variances between approved budgets and actual expenditures;
• Prepare analytical financial reports to be used to provide support and guidance to fund centers / sections on budget implementation and for corrective actions where necessary;
• Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports;
• Liaise with the support center and fund centers, regarding payments;
• Serve as back-up in the section and Perform any other function assigned by the Unit Supervisor and Section Chief.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Bachelor Degree or equivalent first level University degree is required in Finance related fields.

Required experience:

60 Months

Experience remark:

• At least 5 years of progressively responsible experience in the national or international level in accounting, budgeting or financial management
• Experience in budget preparation, monitoring budget implementation and budget performance reporting
• Fluency in English and/or French.
• Excellent drafting skills desirable
• Computer Skills: Excellent skills in word and Excel
• Good knowledge of any of the following SAP modules: Financial Accounting, Funds Management.
• Sound Security awareness.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Self-motivated ability to work with minimum supervision; ability to work with tight deadlines.

Language skills:

• English(Mandatory), Level - Fluent
• French(Optional), Level - Fluent

Area of expertise:

Other finance, economics and administration related experience

Driving license:

Yes

Competencies values:

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Ethics and Values, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 16 September 2020