Finance and Administrative Assistant SC5

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title: Finance and Administrative Assistant

Grade: SC5

Type of contract: Service Contract

Duration: 12 months (with possibility of extension)

Duty Station: Bokhtar, Tajikistan

Vacancy Number: 833004

Date of Publication: Wednesday 29 May, 2024

Deadline of Application: Wednesday 12 June, 2024

This vacancy announcement is for Nationals of Tajikistan.

WFP offers a competitive compensation package including salary for SC5 starting from USD 947.82, leave and medical insurance.

Please visit https://www.wfp.org/ and click on: “Our work” and “Countries” to learn more about WFP’s operations.

KEY ACCOUNTABILITIES (not all-inclusive)

The job holder is responsible for overall financial and administrative tasks related to Bokhtar field office, as well for the support of Programme team in organizing training and seminars according to WFP guidelines, policies, and practices. The job holder ensures that all finance and administrative responsibilities are delivered in timely manner. The job holder will report to the Head of Field Office in Bokhtar.

• Liaise with the Country Office Finance and Administration Unit, counterparts, and other parties in the preparation of contracts, budget, and payments, as tasked by the Head of FO.
• Monitor the sub-imprest bank and petty cash account regularly, to ensure the adequate funds available and appropriately disbursed.
• Verify vendor claims, advances, payment requests (including supporting documents), disbursement vouchers, Cooperating Partners' (CPs) financial reports and other receivables and observe appropriate procurement procedures, to ensure that suppliers, CPs are paid in a timely manner and in conformance with WFP finance rules and regulations.
• Monitor and record all expenses in line with the approved budget to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
• Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
• Assist in compiling information from various organization sources to prepare reports relating to budgets, accounting, finance and statistics.
• Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
• Asset management. Act as Assets Focal Point and conduct the physical count.
• Fleet Management. Supervise drivers, update FMS on a regular basis (Maintenance and fuel entries), assign vehicles through Humanitarian Booking Hub. Provide monthly Admin related reports on Fleet and Assets management.
• Stock management. Keep accurate records on stationery and spare parts stock.
• Perform a variety of administrative tasks related to project implementation, including screening, and collecting all programme/ project documentation, archiving of project documents.
• Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
• Collect, compile, and provide information when required, support programme and project staff in preparation of different presentations, reports, etc.
• Make the required travel arrangements, accommodation, venue, and other logistics for workshops, trainings, seminars, etc.
• Perform other tasks related to Bokhtar FO premises and its operations as requested by Head of FO.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Completion of secondary school education. Bachelor's degree in Accounting and Finance, Mathematics, Computing, Development and/or Business Administration or other related subjects would be desired.

Experience:

• At least 5 years of progressive experience in administration and finance.
• Demonstrated experience in preparation of financial and admin reports.

Knowledge & Skills:

• Previous experience of working for international organizations in administration and finance.
• Knowledge of Excel or specialized programs for asset management.
• Experience in working for complex local development programmes is an asset.
• High sense of responsibility, willingness to take initiative, excellent communication skills and team spirit are important assets.
• Affinity with the mandate and role of the United Nations.

Languages:

• Fluency (level C) in English language and Tajik. Fluency in both Tajik and Russian is advantage.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). **Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.