Finance and Administration consultant-Kigali, Rwanda

Job Description

The Organization

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation (https://alliancebioversityciat.org/)

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people.

The Alliance a member of the CGIAR Consortium (www.cgiar.org ) a global research partnership for a food-secure future.

The International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future. Please visit http://www.iita.org/ for more information on IITA.

Position Summary

The Alliance of Bioversity International and CIAT is seeking to recruit a Finance and Administration consultant to provide support to the finance and administration team at the IITA Rwanda office.

Main duties and responsibilities

Administration:

• Coordinating both international/local conferences, workshops including providing secretarial, logistical and other administrative support preceding and during the activity.
• Preparation of conference/workshop/meeting reports.
• Source quotations, prepare bids analysis and liaise obtain all necessary approval.
• Maintaining stores and preparation of monthly reports.
• Managing the office calendar.
• Maintaining an up-to-date office assets register, ensuring tagging, and insurance of the same. Coordinate travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)
• Support project leaders and technical staff in budgeting and implementation activities.
• Support the preparation of travel claims by IITA Staff.
• Contribute to team effort by accomplishing related results as needed.

Finance:

• Ensure proper filing of financial and accounting records for easy retrieval.
• Maintain cash box and make payments following approval.
• Perform periodic cash counts and submit weekly reports
• Support accounting and prepare filing of IITA Rwanda payments in IITA’s finance systems. Support Station Administrator in setting up and operating effective and adequate IITA Rwanda finance management systems.
• Ensure and check correctness of invoices.
• Monitor daily communications and respond to queries.

• Record and compute tax invoices for tax refund.

  Requirements

• Degree in Business Administration /Management or other relevant subject with proven office management experience

• Proven capacity and experience as personal secretary in executive email and agenda management.
• At least 1 to 2 years of relevant work experience in office operations and administration.
• High level of computer skills and ability to learn new applications quickly.
• Excellent oral and written French and English communication skills.
• Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties.
• Male candidates are highly encouraged to apply.
• Possess excellent interpersonal and communication skills, good judgment and a high level of respect for confidentiality.
• Strong ability to coordinate, prioritize and organize workload; is flexible and able to work under pressure.

Terms of employment:

This is a nationally recruited 6-month consultancy position based in Kigali, Rwanda. Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to excellence. The Alliance is an equal opportunity employer and strives for staff diversity in gender and nationality.

Applications

Applicants are invited to visit https://www.bioversityinternational.org/jobs/ to get full details of the position and to submit their applications. Applications MUST include reference number Ref: CON-RW-LC-2023-136 as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants' bank accounts.

Applications closing date: 25th October 2023

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

http://alliancebioversityciat.org