Finance and Admin Officer

Finance & Economy

Overview

Support day-to-day financial and accounting operations for the TIFA Bangladesh project.

You have:

• Bachelor's degree in accounting, Finance, Business Administration, or a related field.
• Minimum 4-5 years of relevant experience in accounting or financial management, preferably within donor-funded projects (Global Fund, USAID, DOS, or similar).
• Strong knowledge of accounting principles, financial reporting, and internal control systems.
• Experience using accounting software or ERP systems.
• Demonstrated experience with bank reconciliations, general ledger management, and statutory compliance.
• Good understanding of Bangladesh financial, tax, and VAT regulations.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High standards of integrity, confidentiality, and professionalism.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Fluency in English and Bangla (written and spoken).
• Position open to Bangladeshi nationals or individuals legally authorized to work in Bangladesh.

Title : Finance and Admin Officer

Report To : Associate Director Finance & Operations

Location : Dhaka, Bangladesh

Project Status : Anticipated

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries and all US states and territories.

FHI 360 has worked in Bangladesh for more than 45 years. Since 1975, we have taken a comprehensive approach to help transform the country’s health and development landscape. Leveraging a blend of global expertise and local insights, we have consistently strengthened community capacities, enhanced systems, and reinforced institutional frameworks for a sustainable impact. In partnership with the Government of Bangladesh, civil society, academia, and the private sector, FHI 360 Bangladesh delivers integrated programs across critical sectors. Our initiatives have spanned essential health services—including HIV and nutrition, tuberculosis, global health security, and economic participation.

This position is contingent upon funding from the Department of State (DOS).

Project Description

The proposed Strengthening Locally led TB Diagnostic Network in Bangladesh to Prevent Global Transmission project will contribute to a sustainable, resilient, and locally-led tuberculosis laboratory network that addresses critical diagnostic access gaps, quality assurance challenges, workforce capacity constraints, supply chain disruptions, and reporting gaps; improving specimen referral, enhancing digital interoperability, improving equipment uptime, and enhancing the capacity for advanced DST testing to enhance the country's ability to swiftly detect and control tuberculosis, reduce the risk of disease transmission, and bolsters global health security.

Position Summary

The Finance and Admin Officer will be responsible for supporting day-to-day financial and accounting, admin procurement operations of the TIFA Bangladesh and EpiC project. Working under the supervision of the Senior Finance Manager, the Finance and Admin Officer will ensure accurate financial recording, timely processing of payments, compliance with JSI policies and donor regulations, and maintenance of strong internal controls.

The position requires strong attention to detail, integrity, and the ability to manage multiple financial transactions and operation support including procurements while ensuring transparency and accountability in the use of donor funds. The Finance and Admin Officer will work closely with program, procurement, logistics, and operations teams to support effective project implementation.

Key Responsibilities

Financial Management and Processing

Support the Finance team in managing daily accounting and financial operations for the TIFA and EpiC project. Review and verify all payment supporting documents (e.g., invoices, purchase orders, contracts, delivery notes, bid evaluations, and acceptance certificates) to ensure completeness, accuracy, and compliance with donor regulations. Prepare payment vouchers and process bank and cash payments through approved banking systems, ensuring timely disbursement to vendors, consultants, and staff. Ensure accurate coding of all financial transactions to appropriate project cost centers and budget lines. Manage staff advances, including travel and workshop advances, and ensure timely liquidation with proper documentation. Ensure timely payment and recording of all statutory obligations, including VAT, tax deductions and deposit to treasury, and other applicable government charges, in compliance with Bangladesh laws.

Accounting Records and Reconciliation

Maintain accurate, complete, and auditable accounting records, including vouchers, journals, and supporting documentation. Maintain organized physical and electronic filing systems for all financial documents. Prepare and support monthly bank reconciliations, vendor reconciliations, staff advances, and balance sheet reviews. Assist with month-end and year-end financial closing activities in line with organizational timelines.

Procurement

• Manage the procurement process in compliance with organizational policies and donor requirements with the support of the Operation and Administrative Manager.

• Prepare and issue Request for Quotations (RFQs), evaluate bids, and support vendor selection.

• Maintain and update the procurement tracker and vendor database.

• Ensure timely delivery of goods and services, including quality checks and documentation.

• Support contract negotiations and maintain proper documentation for audits.

Office Administration

• Oversee day-to-day administrative operations of the office, including supplies, utilities, and maintenance.

• Coordinate logistics for meetings, workshops, and travel arrangements.

• Maintain stock of IEC/communication materials and other publications of the project.

• Maintain stock of office supplies and training materials of the project.

Field Program Support

• Provide logistical and administrative support to field teams during program implementation.

• Coordinate transportation, accommodation, and procurement for field activities.

• Assist in organizing field events, training, and community engagement sessions.

• Ensure proper documentation and reporting of field support activities.

Perform any other finance or administrative duties as assigned by the Associate Director Finance & Operations.

Minimum Qualifications and Experience

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum 4–5 years of relevant experience in accounting, financial management and administration & Procurement, preferably within donor-funded projects (Global Fund, USAID, USDOS, or similar).
• Strong knowledge of accounting principles, financial reporting, Admin support and Procurement process.
• Experience using accounting software or ERP systems.
• Demonstrated experience with bank reconciliations, general ledger management, and statutory compliance.
• Good understanding of Bangladesh financial, tax, and VAT regulations.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• High standards of integrity, confidentiality, and professionalism.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Fluency in English and Bangla (written and spoken).
• Position open to Bangladeshi nationals or individuals legally authorized to work in Bangladesh.

The above statements are intended to describe the general nature and level of work and are subject to modification. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran with respect to policies, programs, or activities.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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Added 4 months ago - Updated 3 months ago - Source: fhi360.org