Finance and Accounting Consultant
Provide financial services and ensure conformity to UN Women regulations.
This opening expired 3 years ago.
Do not try to apply for this job.
Overview
Provide financial services and ensure conformity to UN Women regulations.
You have:
- Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field
- At least 4 years of relevant finance experience at the national level is required
- Extensive experience in the usage of Microsoft Excel and computerized accounting system
- Knowledge and experience in using ERP system would be an advantage
- Preferably has experience working with finance unit in UN Agencies
- Proficiency in English
Contract
This is a National Consultant contract. More about National Consultant contracts.
Background
The UN Women Regional Office for Asia and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women's mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.
The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a consultant for the above duration, whose duties are as articulated below.
Under the guidance and supervision of the Finance Associate and the Finance Specialist, the Finance Consultant provides financial services ensuring high quality, accuracy, and consistency of work. The Finance and Accounting Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.
The Finance and Accounting Consultant works in close collaboration with the operations, and programme staff in the Regional Office for Asia & the Pacific (ROAP), Multi-Country Offices (MCOs) and Country Office (CO), Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery.
The UN Women Regional Office for Asia and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women's mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.
The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a consultant for the above duration, whose duties are as articulated below.
Under the guidance and supervision of the Finance Associate and the Finance Specialist, the Finance Consultant provides financial services ensuring high quality, accuracy, and consistency of work. The Finance and Accounting Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.
The Finance and Accounting Consultant works in close collaboration with the operations, and programme staff in the Regional Office for Asia & the Pacific (ROAP), Multi-Country Offices (MCOs) and Country Office (CO), Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
**. Roles and Responsibilities**
Under the direct supervision of the Finance Associate and Finance Specialist, the Consultant will be responsible for the achievement of the following tasks and deliverables:
- Handling of requests for approval of Supplier data update in the Quantum system submitted by the Regional Office itself and MCOs/COs in the Asia & pacific region:
- Review requests to ensure correctness of data update as well as proper and sufficient supporting documents as required by UN Women rules & regulations.
- Where required, communicating to requester on corrections, changes, or additional supporting documents required.
- Timely arranging for complete requests to be approved by the Finance Associate/Finance Assistant.
- Review of Quantum invoices initiated from Travel Request (TR) and travel expense settlement/reimbursement (F10) from UNAll, including monitoring and follow up for timely submission of F10 by staff/consultants.
- Preparation and monitoring of payments made to vendors, staff, and other accounts payable in a timely manner, with high accuracy, and proper supporting documents according to UN Women requirements.
- Preparation of correction and adjustment in Quantum system for recording liquidation of partner advance, miscellaneous requests as appropriate.
- Reviewing Quantum requests for approval of Invoice Corrections prepared by MCOs/COs in the Asia & Pacific region.
- Review Invoice corrections to ensure correctness and completeness in term of amounts, Chart of Accounts (COAs), and supporting documents as required by UN Women rules and regulations.
- Where required, communicating to requester on corrections, changes, or additional supporting documents required.
- Timely arranging for complete Invoice Corrections to be approved in Quantum.
- Preparing Invoice Corrections for RO and project offices
- Review of completeness and correctness of expenditures reported in financial report received from implementing partner organization by performing a verification its supporting documents (e.g. receipts, invoices, and other details) and recording the expenditures it to the new ERP system
- Administrative assistance provided on fixed asset physical verification, office & space arrangement and storage.
- Providing support to the implementation of the new ERP system. Among other things, the support includes user testing of the new ERP, reconciliation and validation of financial data migration.
Competencies
Key Expected Outputs and Timelines
Outputs
Timelines
- Support to the implementation of the new ERP system (Quantum) including testing, reconciliation and validation of financial data migration
- Supplier information updates reviewed for timely approval by RO
- Payment vouchers timely completed.
- Invoice corrections reviewed for timely approval by RO for MCOs/COs
- Preparation of Invoice Correction for RO and Project offices
Monthly based:
1 March 2023 to 29 February 2024
IV. Duration of Assignment and Duty Station
Based in Bangkok, from 1 March 2023 to 29 February 2024.
Required Skills and Experience
Required Qualifications
The consultant should meet the following qualifications:
- Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field
- At least 4 years of relevant finance experience at the national level is required, with extensive experience in the usage of Microsoft Excel and computerized accounting system.
- Knowledge and experience in using ERP system would be an advantage.
- Preferably has experience working with finance unit in UN Agencies
- Proficiency in English
Remarks: The position is for Thai Nationals only
V. Contract period and work location
The contract period will be approximately 12 months. The consultant will be based to Bangkok, Thailand and work at the UN Women Regional Office for Asia and the Pacific as required.
VI. Evaluation
Applications will be evaluated based on the cumulative analysis.
- Technical Qualification (100 points) weight; [70%]
- Financial Proposal (100 points) weight; [30%]
A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.
Technical qualification evaluation criteria:
The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:
Technical Evaluation Criteria
Obtainable
Score
Education
- Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field
20 %
Knowledge and skills
- At least 4 years of relevant finance experience at the national level is required, with extensive experience in the usage of Microsoft Excel and computerized accounting system.
- Knowledge and experience in using ERP system would be an advantage.
- Preferably has experience working with finance unit in UN Agencies
60 %
Language and report writing skills.
- Good verbal and writing skills in English.
20 %
Total Obtainable Score
100 %
Only the candidates who have attained a minimum of 70% of total points will be considered as technically qualified candidates who may be contacted for validation interview.
Financial/Price Proposal evaluation:
- Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
- The total number of points allocated for the price component is 100.
- The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.
- Submission of application
Interest candidates are encouraged to submit electronic application to UNDP Website:
Or send application email to Nutnita.limpanonda@unwomen.org , not later than 13 Feb 2023 COB (Bangkok time).
Submission package includes:
- Personal History Form (P11) which can be downloaded http://asiapacific.unwomen.org/en/about-us/jobs;
- Updated CV
- Financial proposal
Financial submission template
Monthly deliverable
Due date
Daily Rate (THB)
Total (THB)
- Support to the implementation of the new ERP system (Quantum) including testing, reconciliation and validation of financial data migration
- Supplier information updates reviewed for timely approval by RO
- Payment vouchers timely completed.
- Invoice corrections reviewed for timely approval by RO for MCOs/COs
Preparation of Invoice Correction for RO and Project offices
31 March 23
30 April 23
31 May 23
30 June 23
31 July 23
30 August 23
30 September 23
31 October 23
30 November 23
31 December 23
31 January 24
29 February 24
Total Financial Proposal
IX. Payments
Payments for this consultancy will be based on the achievement of each deliverable and certification that each has been satisfactorily completed. Payments will not be based on the number of days worked but on the completion of each stated deliverable within the indicated timeframes.
Potential interview questions
| Can you provide an example of a time you resolved a financial discrepancy? | This questions tests your problem-solving abilities in finance. | Describe the situation, the steps you took to investigate and resolve the issue. |
| How do you ensure accuracy in your financial reports? | The interviewer wants to assess your attention to detail and accuracy. | Pro members can see the explanation. |
| What experience do you have with ERP systems? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a situation where you had to communicate complex information to someone without a finance background. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize multiple competing deadlines? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
-
Updated 1 year ago
-
Source:
jobs.undp.org
