Finance Analyst

Contract

This is a NO-B contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 2 years of experience, depending on education. More about NO-B contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Under the overall guidance of the Deputy Director, Financial Management, Financial Management Section, Division of Management and Administration in Headquarters (HQ) and the daily supervision of the Regional Office Finance Specialist the Finance Analyst is responsible for providing: i) technical dedicated Quantum support to the region; ii) support to the Regional Finance Specialist as well as to all the offices in the Region for budgetary management including direct project costing; iii) partner audit preparation and management focal point in the region; and iv) supporting Regional Finance Specialist for training and certifications and approvals; and under the virtual supervision of the Revenue & Asset Management Unit Head Finance Specialist is responsible for revenue application and management as part of the Revenue Virtual Global Service Centre (RVGSC). The Finance Analyst supports staff of the ROs and COs Finance Units. The Finance Analyst works in close collaboration with the Regional Finance Specialist and Financial Management Section/DMA, Programme and Operations colleagues, teams at the country level, UNDP staff, and Government officials ensuring high performance and efficiency in Finance.

Duties and Responsibilities

Provide Regional and field financial management support for the New ERP Formulation and Implementation

• Support with the General Ledger (GL) reconciliations;
• Perform solution readiness testing;
• Implement new ERP training;
• Act as a functional Helpdesk for the region;
• Provide support to the Regional Finance Specialist and Region’s Finance Staff, and relief Expert staff time on the ERP project;
• Formulate and develop Manual Work-around for complex issues for Quantum and once the system is stabilized, propose further streamlining opportunities for greater efficiency.

Provide financial, technical, and coordination support in the financial planning, analysis, and provision of services to (Multi) Country Offices (COs) and Regional Offices (RO), CO/MCO/RO in accordance with UN Women's internal control framework, rules, regulations, policies and procedures

• Recommend and/or implement cost-saving and reduction strategies;
• Review and/or verify financial transactions/activities, recording/reporting system, and audit reports. Co-ordinate with Financial Management Section/DMA on suggestions for amendments;
• Review financial business processes and use of Quantum system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring, and oversight purposes;
• Analyze and oversee all financial resources managed by the CO/MCO/RO and provide high-quality professional advice on financial issues to the CO/MCO/RO management, as necessary;
• Coordinate cash management processes, including liquidity management, recommend impress level, risk assessment, and security for cash assets on site;
• Assist with financial risk assessment reviews for the RO/MCO/CO, by identifying areas of risk and providing recommendations and action plans for addressing issues raised.

Revenue Management and Approving and Certifying Functions as part of the Revenue Virtual Global Service Centre (RVGSC)

• Perform delegated approval function in Quantum Contracts Module by Region on a timely basis;
• Verify and approve Donor Agreements via the Donor Agreement Management System (DAMS) as Level 2 approvers by Region;
• Verify and approve revenue and Accounts Receivable (AR) invoice transactions by Region, including amendments in accordance with signed donor agreements and funds received. Ensure accurate and complete revenue transactions in accordance with UN Women’s revenue recognition policy;
• Revenue Recognition activities by Region, including Quantum Contract creation and AR Invoices;
• Ensure timely identification and application of funds by Region including receipts received in UNDP Local bank accounts;
• Ensure accurate recording and appropriate classification of revenue and accounts receivable by Region in accordance with IPSAS Standards.

Provide coordination support in the audit processes, including but not limited to External, Internal, Partner audits, EU Verifications in accordance with UN Women rules, regulations, policies, and procedures

• Coordinate the pre-audit preparations for financial management of the CO/MCO/RO to be audit-ready and complete the pre-audit checklist. Travel to the COs as necessary to assist during CO audits;
• Contribute technically to the training in the RO/MCO/CO as part of the training plan or requirement of pre-audit preparations or as otherwise determined by the Operations Manager or Deputy Director of Financial Management;
• Write responses to internal and external audit inquiries and other findings related to financial management for review/approval by the Operations Manager and Deputy Director of Financial Management and incorporate recommendations in the development of policies, procedures, and practices;
• Plan and track expenditures and performance audits of financial resources, including extra-budgetary income;
• Follow up and/or take prompt action to respond to audit and other findings on financial management.

Provide coordination support programme/ project and management budgets in accordance with UN Women rules, regulations, policies and procedures

• Coordinate all financial resources of programmes/ projects through planning, guiding, monitoring, and controlling of the resources;
• Prepare and monitor budgets of management projects;
• Analyze and report on the budget approvals and the delivery situation of management projects;
• Contribute to the proper mechanisms to eliminate deficiencies in budget management, including acting as the focal point for Cost Recovery policy and Direct Project Costing (DPC) procedures/guidance for the region in conjunction with the Regional Finance Specialist and Budget Section;
• Review and approve advance payments and direct payments for programme implementation and record them in Quantum;
• Provide assistance to offices in the region in relation to project closure and provide training on a regular basis, in conjunction with Virtual Global Service Centre Finance Specialists;
• Ad hoc Financial Support for HQ and Regional Office when required, including at peak times such as year-end, audit, and Certified Financial Donor Reporting.

Support the Regional Finance Specialist in Coordinating financial training and communication for the CO/RO

• • Monitor the effectiveness of the services of the finance team on a regular basis to ensure a close relationship between the Finance Section and Finance Users in RO/MCO/CO and take corrective measures as needed;
• • Coordinate development projects to ensure effective finance and communication tools are in place and regularly monitored for improvements;
• • Perform the Finance Helpdesk function for RO/MCO/CO to ensure accurate and timely response to issues and advice requested in conjunction with Financial Management Section/DMA;
• • Support in the implementation of the approved Training plans (specifically Quantum and IPSAS) in conjunction with Financial Management Section/DMA and Finance specialist in RO on a recurrent basis to ensure competency across all Finance Users at CO/MCO;
• • Provide oversight for Finance staff of the RO/MCO/CO monitor progress and provide guidance and direction to the staff as necessary to ensure goals and objectives are achieved.

Perform Financial tasks, approving and certifying function

• Oversee that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; and travel claims and other entitlements are duly processed;
• Implement timely corrective actions on unposted vouchers, including vouchers with budget check errors, matching exceptions, and unapproved vouchers;
• Provide timely response to HQ requests to resolve financial data issues;
• Perform delegated approval function in Quantum on a timely basis;
• Review and provide financial clearance of all donor agreements as delegated for compliance with standard agreements on a timely basis.

Key Performance Indicators

• Financial activities/transactions and documentation are implemented/processed according to UN Women rules and regulations, policies, and procedures;
• Programme units receive timely support in relation to financial management, budgeting, and planning;
• Timely and accurate professional advice on financial issues provided to the RO/MCO/CO management;
• Timely reporting on financial issues.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Good knowledge and expertise in financial planning and management;
• Good knowledge of complex financial rules and regulations, preferably UN/UN Women Financial Rules and regulations;
• Good conceptual/strategic skills and success in implementing financial re-engineering, management systems development, policy design, innovation, and knowledge product development an asset;
• Good knowledge and experience in the application of complex financial systems and modules (such as Quantum);
• Good knowledge of spreadsheet and database packages;
• Ability to provide advice and support;
• Good analytical skills.

Required Skills and Experience

Education and certification:

• Advanced (Master) University Degree in Finance/Accounting, or a Professional accounting qualification from an internationally recognized Institute of Accountancy (Chartered Accountant or Certified Public Accountant, ACCA or equivalent).
• Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
• Successful completion of the UN Women Accounting Technical Test.

Experience:

• Minimum 2 years of progressively responsible experience in accounting, and financial management in a large international and/or corporate organization preferably in the UN system and its organizations;
• Experience with IPSAS or IFRS is highly desirable;
• Experience in the usage of office software packages (MS Word, Excel, etc.);
• Experience in web-based management systems and ERP financial systems such as Quantum is an asset.

Language Requirements:

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

Application Information:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
• UN Women will only be able to respond to those applications in which there is further interest.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).

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