Finance & Administrative Officer

Overview

Manage finance and administration effectively and efficiently.

You have:

• Advanced university degree (Master's or equivalent) in Finance, Business Administration, Accounting, or related discipline.
• An internationally recognised professional accountancy qualification, fully qualified Chartered Accountant (CA).
• Minimum 4 years of relevant professional experience in Finance and Administration, preferably 2 years at international level.
• Experience in financial management and internal control duties.
• Experience in the preparation of financial statements for audits.
• Experience in personnel management functions and provision of general administrative services.
• Strong analytical and problem-solving skills.
• Ability to interpret rules and administrative guidelines.
• Flexibility to adjust work schedules and priorities.
• Excellent knowledge (spoken and written) of English.
• Working knowledge of other UNESCO official languages (Arabic, Chinese, French, Spanish, and Russian) is desirable.

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 74,649 USD and 97,747 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : 4INED0003GI Grade : P-3 Parent Sector : Education Sector (ED) Duty Station: New Delhi Job Family: Field Operations Coordination Type of contract : Project Appointment Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 23- JUL-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***Duration of contract: 1 year with possibility of extension subject to availability of funds and performance.*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- The UNESCO Mahatma Gandhi Institute of Education for Peace and Sustainable Development (MGIEP) is UNESCO’s first education-related category 1 institute in the Asia and the Pacific region towards the development and promotion of new approaches to education for a more peaceful and sustainable world. The Institute is a globally regarded centre of excellence for research and implementation of socio-emotional learning (SEL) through innovative digital pedagogies empowered by Artificial Intelligence. Under the immediate supervision of the Director of the Mahatma Gandhi Institute of Education for Peace and Sustainable Development ( MGIEP), the incumbent will be responsible for ensuring the efficient, effective and compliant administration of MGIEP financial and human resources, in line with relevant administrative, human resources and financial rules, regulations and standard practices of UNESCO while recognizing the functional autonomy of the Institute as laid down in the appropriate General Conference resolution. As a Certifying Officer, and on matters relating to internal control, the Finance and Administrative Officer will have a functional reporting line to UNESCO's Chief Financial Officer. The Finance and Administrative Officer will be expected to ensure that there will be an effective interaction between MGIEP and UNESCO's various Central Services, including the Bureau of Financial Management (BFM), the Bureau of Strategic Planning (BSP) and the Bureau of Human Resources Management (HRM). S/he will be expected to perform the following essential tasks: **1. General Accountabilities** - Advise and support the Director of the UNESCO MGIEP, or the designate on all administration, budget, financial, human resources, premises-related and security matters within the Institute. - Ensure compliance with UNESCO policies, rules, regulations and procedures in terms of financial and human resources, as well as with provisions of Host Country Agreement. - Provide regular financial and human resources information to the Director of the Institute, or the designate to support informed decision-making. - Focal point for ensuring partnership agreements are developed and executed in a timely manner taking into account compliance with UNESCO rules and regulations. - Draft correspondence and internal procedural directives relating to budgetary, financial, human resources and administration matters. - Represent MGIEP in the Operation Management Team (OMT) set by the UN Country Team (UNCT). - Act as MGIEP's Focal Point for harmonization and alignment of administrative procedures within UN System-wide coherence at country level. - Act as MGIEP’s Focal Point for the safety and security of the UNESCO MGIEP personnel and consultants and the UNESCO MGIEP premises. - Maintain proper inventory, filing and recording systems. - Supervise administrative and financial staff as required. ​​​​​**2. Budget Accountabilities** - Advise the Director of the Institute or the designate in budget preparation (C/5 documents and related work plans, extra budgetary programmes and related project documents) and provide all relevant information required. - Monitor execution of Regular Budget and extra-budgetary resources and advise the Director of the Institute or the designate accordingly on their revisions: administer day to day budgetary issues within the Institue, ensure the appropriate budgetary control and provide relevant information requested. - Ensure that MGIEP’s budget data is adequately and timely entered in the appropriate management systems, and that budgetary transactions are in compliance with regulations, rules, policies and procedures. - Ensure that managers within MGIEP are fully aware of budgetary principles, methodologies, rules and procedures and facilitate their training as may be required. - Liaise with BFM and BSP on all budgetary issues relating to harmonization and alignment within the UN system, seeking clearance on those which may affect UNESCO’s current rules and procedures. **3. Financial Management Accountabilities** - Ensure MGIEP’s financial resources and expenditures are fully and properly accounted for and that internal control systems are adequate and functioning. - Monitor and advise the Director of Institue or the designate on the financial status of projects and programmes. - Act as Certifying Officer ensuring that financial transactions are in compliance with regulations, rules, policies and procedures and on matters relating to internal financial control. - Act as the focal person for financial and legal discussions with MGIEP's donors and financial partners. - Prepares IPSAS compliant financial statements for inclusion in the UNESCO Financial Statements to be audited. - Ensure efficient local banking arrangements and compliance with local financial and banking regulations and UNESCO policy. - Ensure procurement of equipment and supplies are in line with rules and procedures. - Ensure that MGIEP accounts are maintained, consolidated and reported to HQ & Governing Board in compliance with UN System Accounting Standards, financial regulations for the MGIEP Special Accounts, the Gov Board's Appropriation Resolution. - Liaise with ADM and BFM on all issues relating to local UN financial harmonization and alignment and joint services, seeking clearance on those which may affect UNESCO’s current rules and procedures. **4. Human Resources Accountabilities** - Develop an on-going plan for human resources development for the staff of MGIEP, with particular emphasis on training in all fields of relevance to the Finance & Administration Unit in close collaboration with relevant central services. - Advise the Director of the Institue or the designate on Staff related matters – such as processing of personnel actions, extension and conversion of appointments, recruitment, udpating of Job Descriptions to reflect the actual responsibilities of staff, installation of international staff, leave records, staff entitlements, performance of all staff – in accordance with UNESCO Rules and Regulations. - Maintain up-to-date organizational chart of MGIEP and lists of temporary personnel, consultants and volunteers. - Provide explanations to staff on their rights and duties and on related administrative steps and procedures, and assist them in matters involving personnel management problems. - Administer day to day HR issues within MGIEP and ensure appropriate and timely follow-up with the relevant Programme Sectors, BFM and with HRM sections. - Implement UNESCO human resources management information systems and provide/facilitate related training to MGIEP staff whenever required. - Oversee the recruitment of staff begining with the drafting of the Terms of Reference, posting of Vacancy Notice, shortlisting candidates, organizing interviews, writing recommendation reports and final recruitment of staff. **5. Logistics Accountabilities** - Supervise the maintenance, upkeep and operation of the technical facilities and installations, keeping risks to a minimum: healthy and safe working environment; effective local area network, individual work stations, printers and photocopying machines, communication facilities; functioning cars; etc. - Ensure that appropriate insurance coverage for premises, vehicles and equipment is in place and timely renewed. - Liaise with the Institute’s host country authorities on logistical matters and contributions to operations as per Host Country Agreement - Assist and advise the Director of UNESCO Institue or the designate in the negotiation of lease agreements. - As applicable, assist and advise the Director of UNESCO Institue or the designate in the identification of proper locations and local arrangements for its establishment. **COMPETENCIES (Core / Managerial)** ------------------------------------ Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) Building partnerships (M) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Advanced university degree (Master's or equivalent) in the field of Finance, Business Administration, Accounting, or related discipline. A first‐level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. - An internationally recognised professional accountancy qualification i:e Fully qualified Chartered Accountant (CA). ***Work Experience*** - Minimum 4 years of relevant professional experience in Finance and Administration, of which preferably 2 years acquired at international level. - Experience in financial management and internal control duties. - Experience in the preparation of financial statements for audits. - Experience in personnel management functions as well as the provision for general administrative services. ***Skills and competencies*** - Strong analytical and problem-solving skills - Ability to interpret rules and administrative guidelines. - Flexibility to adjust work schedules and priorities. - Ability to interact with a wide range of partners with tact and discretion. - Ability to work as part of a team within a multicultural environment. - Excellent interpersonal and communication skills (written and oral). - Good IT skills including knowledge of Enterprise Resource Planning (ERP) systems such as SAP. ***Languages*** - Excellent knowledge (spoken and written) of English. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Specialized training/certification in Budget or Finance or Administration or Human Resources Management. ***Work Experience*** - Experience in Finance and Administration in a UN agency or other international organizations. ***Languages*** - Working knowledge of other UNESCO Official languages (Arabic, Chinese, French, Spanish and Russian). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. For more information in benefits and entitlements, please consult [ICSC website.](https://icsc.un.org/) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [ UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://en.unesco.org/careers/geographicaldistribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Potential interview questions