Filling Assistant

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UNHCR - UN High Commissioner for Refugees

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Application deadline 24 days ago: Wednesday 1 May 2024 at 00:00 UTC

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Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The incumbent may be required to liaise with different offices and units within the operation to ensure the effective delivery of services and the achievement of objectives. he filling assistant is tasked with organizing physical files, scanning all physical documents related to cases processed by the registration team, ensuring all documents are archived physically and electronically in an organized, readable manner in line with the filling SOP.

  • Create and manage individual files for refugees, keeping them updated with relevant documents and information.
  • Scanning and photocopying various paper documents related to refugees and their cases using specialized equipment.
  • Ensures scanned documents are clear, readable, and meet quality standards before uploading them to the designated system.
  • Assist with uploading and managing digitized documents within the designated data storage system.
  • Support the scheduler in conducting calls, providing appointments, updating the tracking list
  • Perform any other registration task as required.

• Accountability • Communication • Organizational Awareness • Teamwork & Collaboration • Commitment to Continuous Learning • Client & Result Orientation

excellent oral and written communication skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. National UN Volunteers receive a volunteer living allowance to sustain a basic, adequate and safe lifestyle. This allowance varies from one location to another depending on local living costs, but all national UN Volunteers in the same location receive the same allowance. Below is a summary of the Conditions of Service. Allowances The purpose of allowances for national UN Volunteers is to enable the national UN Volunteers to sustain a modest and secure standard of living at the duty station. The allowances are in no way to be understood as compensation, reward or salary in exchange for the volunteer work. Volunteer Living Allowance (VLA): All national UN Volunteers are entitled to a monthly volunteer living allowance of USD 1,425.33 The purpose of this allowance is to cover the basic living costs of the national UN Volunteer, and her or his family when applicable. The allowance is to ensure that the volunteer can sustain a basic, adequate and safe lifestyle. The monthly allowance rate is a fixed rate for the duty station as established by UNV headquarters. Resettlement allowance: Eligible national UN Volunteers are entitled to receive a resettlement allowance upon satisfactory completion of the assignment. The allowance assists the volunteer to reintegrate into society both professionally and personally upon completion of their UN Volunteer service. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials

Added 1 month ago - Updated 24 days ago - Source: unv.org