Field Unit Support Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the supervision of the Programme Analyst, the FU Support Assistant will undertake the following tasks:

1. Assist the Programme Analyst in recruitment of UN Volunteers:

· Support outreach for suitable candidate profiles to match Description of Assignments/Contact potential candidates to check their interest and availability for national assignments;

· If needed, assist in longlisting of applicants (NUNVs) via eRecruit/VMAM;

· Support recruitment process and liaise with UN Host Entities;

· Arrange interviews in consultation with host institutions/invite shortlisted candidates for interviews;

· Prepare interview reports and conclude recruitment of selected candidates;

· Prepare initial contractual documents for newly recruited UNVs;

· Prepare briefing packs and arrange orientation/security briefings for new UNVs;

· Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions;

· Ensure that arrival entitlements are processed on time.

2. Maintain personal files of UNVs ensuring that all correspondence and matters requiring action are brought to the attention of the Programme Analyst;

3. Provide required input, where appropriate, in managing and monitoring assignments i.e., keep track of contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements;

· Process any other entitlements due to volunteers;

· Maintain up to date lists of serving volunteers;

· In collaboration with host institutions, maintain up-to-date leave records of all UNVs;

· Support separating UNVs with exist formalities.

· Assist in planning and coordinating UNV events – IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers;

4. Perform any other tasks assigned by the Programme Analyst.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

University Degree in Business Management, Public Administration, Social sciences or any related field.

Required experience:

24 Months

Experience remark:

Minimum of two years of work experience in related assignment

Language skills:

• French(Mandatory), Level - Fluent
• English(Mandatory), Level - Working Knowledge

Area of expertise:

Administration and administrative assistance, Development programme/project administration

Area of expertise details:

• Expertise in administrative assistance and administration.
• Knowledge of the UN System administration system and tools is an asset.

Driving license:

No

Competencies values:

Accountability, Client Orientation, Communication, Professionalism, Respect for Diversity, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.

Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

Application deadline: 15 October 2020