Field Unit Support Assistant
Contract
This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.
Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Under the supervision of the Programme Analyst, the FU Support Assistant will undertake the following tasks:
1. Assist the Programme Analyst in recruitment of UN Volunteers:
· Support outreach for suitable candidate profiles to match Description of Assignments/Contact potential candidates to check their interest and availability for national assignments;
· If needed, assist in longlisting of applicants (NUNVs) via eRecruit/VMAM;
· Support recruitment process and liaise with UN Host Entities;
· Arrange interviews in consultation with host institutions/invite shortlisted candidates for interviews;
· Prepare interview reports and conclude recruitment of selected candidates;
· Prepare initial contractual documents for newly recruited UNVs;
· Prepare briefing packs and arrange orientation/security briefings for new UNVs;
· Interact with newly deployed UNVs to ensure successful settlement and integration with host institutions;
· Ensure that arrival entitlements are processed on time.
2. Maintain personal files of UNVs ensuring that all correspondence and matters requiring action are brought to the attention of the Programme Analyst;
3. Provide required input, where appropriate, in managing and monitoring assignments i.e., keep track of contractual status of all volunteers including contract extensions, resignations, terminations and follow up on respective replacements;
· Process any other entitlements due to volunteers;
· Maintain up to date lists of serving volunteers;
· In collaboration with host institutions, maintain up-to-date leave records of all UNVs;
· Support separating UNVs with exist formalities.
· Assist in planning and coordinating UNV events – IVD, UNV Retreats, innovative initiatives and any other activities which promote volunteerism and celebrate strengths and contributions of volunteers;
4. Perform any other tasks assigned by the Programme Analyst.
Qualifications/Requirements
Required degree level:
Bachelor degree or equivalent
Education - Additional Comments:
University Degree in Business Management, Public Administration, Social sciences or any related field.
Required experience:
24 Months
Experience remark:
Minimum of two years of work experience in related assignment
Language skills:
- French(Mandatory), Level - Fluent
- English(Mandatory), Level - Working Knowledge
Area of expertise:
Administration and administrative assistance, Development programme/project administration
Area of expertise details:
- Expertise in administrative assistance and administration.
- Knowledge of the UN System administration system and tools is an asset.
Driving license:
No
Competencies values:
Accountability, Client Orientation, Communication, Professionalism, Respect for Diversity, Working in Teams
Application procedure:
* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections
of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink.
Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at
https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to
apply.
Application deadline: 15 October 2020