Field Operations Assistant/ Non-Food Items (Odesa)

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

The intensity of the armed violence in Ukraine is having a severe humanitarian impact on the population. The conflict has resulted in loss of life, injuries, and mass movement of civilian population throughout the country and to neighbouring countries, as well as severe destruction and damage to civilian infrastructure and residential housing. In summary, according to OCHA reports, with the scale and direction of the ongoing military operation, 18 million people are projected to become affected, including up to 6.7 million people projected to be newly internally displaced. Of the affected population, 12 million people are expected to need humanitarian assistance, and 6 million with the most urgent humanitarian needs – including shelter, water, sanitation, hygiene services and basic non-food items.

IOM is rapidly scaling up Non-Food items (NFI) distribution Shelter and WASH responses capacity in the country. Proposed intervention for NFI and Common Pipeline include direct and indirect NFI responses, assessment, monitoring, procurement, transportation, warehousing, and distribution of critical NFI and Shelter and WASH NFI supplies on behalf of IOM relevant program units.

Under the overall supervision of the NFI/Common Pipeline Programme Manager, and the direct supervision of the NFI Project Officer, based in multiple oblasts in Ukraine, the Field Operations Assistant (NFI) will help to ensure timely provision of NFIs to conflict affected populations, including internally displaced population, returnees and affected host communities in Ukraine.

1. Participate in NFI response in the field, including assessment, targeting, verification, registration and distribution, as required;
2. Identify gaps in NFI partnerships on the ground (especially high risk/returnee areas) and reach out to new partners to establish working relationships on the ground;
3. Comply with reporting requirements for response activities, in coordination with participating partners, including updates on the situation on the ground and recommendations on next steps;
4. Assist with post-distribution monitoring, including planning and participation in the field;
5. Assist NFI Project Officer in providing trainings/workshops (planning, logistical arrangements, moderating) as required;
6. Assist in coordination with other humanitarian agencies on the ground to ensure NFI needs are met;
7. Working closely with the NFI Project Officer and Supply Chain Unit, ensure sufficient stocks are available in IOM’s warehouse and provide regular updates on when stocks have arrived;
8. Compile stock/ age and sex segregated distribution data provided by partners, following up with partners where necessary;
9. Submit NFI requests from partners to NFI/Common Pipeline Programme Manager for approval and undertake NFI release based on NFI guidelines;
10. Coordinate stock dispatch with supply chain unit and partners on ground;
11. Advise NFI Project Officer on any emerging issues relating to NFI response.

The candidate is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values: •Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. •Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. •Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies: •Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. •Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. •Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. •Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. •Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

emergency, project implementation and management including project monitoring, distribution, field assessment, monitoring and reporting; Experience in humanitarian response or related field (operational field experience a must / emergency experience preferred); Experience working in post-conflict/emergency zones and in high-risk environment; Experience in NFI Common Pipeline programming in emergency humanitarian response is an advantage.

•Excellent communication skills, ability to coordinate and corresponds in a clear and concise manner; •Ability to complete tasks in a timely and accurate manner; •Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds; •Good level of computer literacy, including EXCEL, MS WORD, MS TEAMS, OUTLOOK etc. •Required high attention to details.

Knowing of other UN official languages will be considered as an advantage.

As it is a national UN Volunteer's assignment, the volunteer shall organize his/her accommodation by themselves. Taking into account the current circumstances in the country, telecommuting arrangements can be applied by the Host Entity.

Entitlements of National UN Youth Volunteer (Odesa Duty Station)

This is a full-time assignment. The contract lasts for the period indicated in the vacancy with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

Allowances: • Volunteer Living Allowance (VLA): A Volunteer Living Allowance (VLA) USD 1015  (equivalent in UAH)  is provided monthly to cover housing, utilities and normal cost of living expenses. This includes Well-Being Differentials for the period while the ICSC applies hardship classification to duty stations in Ukraine as “E”. • USD 400 entry lump sum, one-time payment.

Medical and life insurance: • Medical insurance: The UN Volunteer and eligible PFU dependents will receive UNV provided medical insurance coverage. Coverage for UN Volunteers begins from the Commencement of Service and normally ceases one month after the last day of the UN Volunteer Contract date. • Life Insurance: UN Volunteers are covered by life insurance for the duration of the UN Volunteer assignment. If a UN Volunteer dies during the UN Volunteer assignment, the eligible designated beneficiaries will be entitled to receive a life insurance lump sum. Leave entitlements: • Annual leave:  UN Volunteers accrue an entitlement to 2.5 days of Annual Leave per completed month of the UN Volunteer assignment. Unused accrued Annual Leave up to a maximum of 30 days is carried over in case of a contract extension within the same UN Volunteer assignment. Unused accrued Annual Leave may not be carried over in case of reassignment or a new assignment. • Learning leave: Subject to supervisor approval and exigencies of service, UN Volunteers may request up to ten working days of Learning Leave per consecutive 12 months of the UN Volunteer assignment, starting with the Commencement of Service date, provided the Learning Leave is used within the contract period • Certified Sick Leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. • Uncertified Sick Leave: UN Volunteers receive seven days of uncertified sick leave working days in a calendar year. This amount will be reset at the established interval period.