Field Office Coordinator Libya Sebha

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Position : Field Office Coordinator -Sebha

Reports to: Area Manager -AO4

Supervision of: Support Staff in Area Field Office

Duty station: Sebha, Libya

Travel: 20%

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. The vacancy announcement describes that employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security Risks.

1. Role and responsibilities

The purpose of the Field Office Coordinator is to ensure quality support to program implementation in the NRC Libya- Sebha sub-office ; ensure security policies and procedures are implemented and adhered to; and ensure effective liaison between NRC and Area level stakeholders.

Qualifications

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Compliance: Area Manager,
• Finance: Finance Manager, Finance Team Leader
• HR & Admin: Human Resource Manager and HR Team leader
• Logistics: Logistics Manager
• Security: Area Manager, HSS Officer, HSS Manager
• Stakeholder Liaison: Area Manager, Area Integrated PM, Government Liaison Coordinator
• Program Implementation: Area Integrated PM, Area Program Personnel

Scale and scope of position

Staff: Direct supervision of Support Staff at Area Field Offices (Finance, HR & Admin, Logistics, ICT, and Security) Stakeholders: Coordination and cooperation with key external stakeholders (UN agencies, INGOs, local NGOs, civil society, and governmental bodies) Budgets: Area Field Office Z Costs up to USD 2,500 Information: Area level regular reporting (Finance, HR & Admin, Logistics, and Security)

External reporting to line ministries at State Level and Union

Legal or compliance: NRC Terms of Employment, CoC, Policies and Procedures, SOPs

Donor guidelines

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working in a Support Management role in a humanitarian/recovery context
• Experience from working as a Liaison and Communication roles in a humanitarian/recovery context
• Documented results related to the position’s responsibilities
• Ability to work independently with little supervision
• Strong organisational skills and ability to prioritise
• Knowledge about own leadership skill/profile
• Fluency in English, both written and verbal
• Bachelors Degree

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in Northeast Myanmar
• Knowledge of Myanmar and other major ethnic languages in Northeast Myanmar
• Experience with similar position in other organisations
• Experience of working with Civil Societies.
• Experience in training and capacity building of teams and staff

2. Behavioural competencies

• Build meaningful relations
• Empower people
• Act with integrity
• Deliver results

3. Performance Management

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews:

• The Job Description
• The Goals and Performance Plan

• The NRC Competency Framework

  Application Procedure:

• This position is open to candidates who have the legal right to work in Libya. Please note that NRC is unable to provide work permits or visa sponsorships for this position."

• Only shortlisted candidates will be contacted.
• NRC does not at any stage of recruitment request candidate to make payments of any kind.
• NRC has not retained any agent to conduct recruitments on behalf of the organisation.
• NRC is committed to a diverse workforce through diversity, equity and inclusion
• Qualified females candidates and persons with disability are encouraged to apply.

Responsibilities

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Line management for support staff in Sebha Field Offices (Finance, HR & Admin, Logistics, ICT, and Security)
2. Member of the Area Management Team (AMT)
3. Compliance with and adherence to NRC policies, guidance and handbooks, and donor/auditor requirements
4. Provide input on operational support to Area Strategy, and to coordinate and align operational support with program plans
5. Responsible for implementation of new country specific technical SOPs, guidelines and tools in Area Field Offices (Finance, HR & Admin, Logistics, ICT, and Security)
6. Coordinate and assist with budgets and costs for Area Field Offices’ shared costs and support functions
7. Provide support in the training and development of Area Field Office staff
8. Coordinate and cooperate with NRC stakeholders (government, UN, INGO/NGO/CBO) and relevant partners, according to strategy and plans
9. Complete regular reports on functional responsibilities to Area Manager and Country Office
10. Promote the rights of IDPs/returnees in line with the advocacy strategy.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Assess the humanitarian situation in Sebha and the surrounding areas.
• Identify the needs and vulnerabilities of the affected population, including women, children, the elderly, and people with disabilities. Check on alignment of needs with mainstream NRC programming.
• Identify gaps in the provision of humanitarian services and the capacity of local organizations and international organizations to respond to the needs of the affected population.
• Map the existing humanitarian services in Sebha, including the presence of local and international aid organizations, government services, and community-based organizations.
• Assess the security situation in the area and the ability of aid workers to access affected populations safely.
• Evaluate the coordination mechanisms in place among aid organizations, government agencies, and other stakeholders.
• Engage with affected communities and understand their perspectives on the humanitarian situation. And priority areas of interventions
• Make recommendations for the provision of appropriate humanitarian services to address the identified gaps and inform the development of a comprehensive humanitarian response plan for Sebha and the surrounding areas.
• Other tasks as assigned by the Area Manager.