Field Finance Manager

Finance & Economy

Overview

Provide strategic support for financial management and reporting.

You have:

• Degree in accounting and finance, ACCA/CIMA/CA certification is required
• Master’s degree in accounting, finance is an added advantage
• 5+ years of solid experience in financial management and monitoring systems, preferably of large development programs
• At least five years of accounting and/or grants management experience in NGO and Development sector
• Advanced proficiency level in Excel and SunSystem
• Fluency in English, both written and spoken
• Excellent financial, analytical and problem solving skills
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Purpose of Position

The Field Finance Manager is responsible for providing effective and efficient strategic support to the Finance & Support Services Director in supervising, managing and directing sponsorship’s field operations, financial management, accountability, planning, and reporting in alignment with our strategic objectives.

The Field Finance Manager ensures World Vision International’s Financial Policies and Procedures (FPP) as well the country specific standards and regulations are compiled with, in ensuring efficient use of resources in the National Office.

This Position (Local) supervises Field Finance Officers and is located in Freetown.

Major Responsibilities

Financial Management control and reporting:

• Conduct field visits to review finance operations, financial records of accounts and control systems / procedures. Train field staff and recommend system improvements if found inadequate.
• Lead cross functional teams in conducting peer performance reviews of Area Programs and Clusters, on a quarterly basis
• Ensure timely submission of relevant, complete and accurate projects/grants monthly and quarterly finance reports in accordance with WV policies and support offices requirements.
• Generate and Review financial reports with approved partnership reporting templates for compliance and donor requirements as well FFR review minutes.
• Manage cash flow and forecasting and develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet programs needs
• Ensure that cash transactions are well planned, controlled and reported
• Collaborate effectively with Supply Chain, Administration, Program Managers and Share Services for on-time procurement of good and services for Project implementation as well as on-time payment to vendors.
• Develop financial management mechanisms that minimize financial risk and maintain internal financial control safeguards/mechanisms and coordinate all audit activities
• Conduct reviews and evaluations for cost-reduction opportunities to ensure optimal utilization of financial resources
• Implement financial policies in accordance with World Vision Field Financial Manual, donor Rules and Regulations and local financial regulations.
• Ensure Field Financial Reports errors are corrected within 30 days.
• Ensure all projects accounts, ledgers, and reporting systems are in compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements

Budget Preparation & Management including PBAS and Stewardship

• Assist field finance staff/Project Managers in preparing and presenting the annual project budget.
• Ensure accurate annual project budget are complied with partnership budgeting standards and submitted within the timelines.
• Lead in the monitoring of project annual budget and expenditure to meet the approved annual spend rate and efficiency ratio benchmarks
• Monitor monthly project cash spending against approved budget and alert the Finance and Support Services Director on any irregularities and exceptions.
• Reconcile all project budgets against PBAS commitment monthly
• Review alignment of budgets between the National Office, projects, MyPBAS and Support Offices.
• Monitor the movement of budgets and advise projects accordingly.
• Analyze spending trends and provide feedback and analysis to SLT and Programs leadership on areas with significant over- or under spending.

Reconciliations, Audit & Engagement

• Ensure all balance sheet items are cleared and Account Allocation performed on time.
• Facilitate internal and external audits and Provide Responses to project financial audit issues for review by FSSD.
• Review action plans and ensure implementation of finance audit recommendations within timelines.
• Liaise with appropriate partner offices regarding financial and accounting issues, escalate issues as per FFM escalation policy
• Ensure block party screening is conducted for all WVG projects vendors & implementing Partners.

Leadership and Staff management

• Supervise field finance staff reporting technically to this role and ensure finance objectives are accomplished appropriately and on a timely basis.
• Ensure Field Finance Officers have annual development plans and performance objectives in place and that capacity building is promoted.
• Work closely with field cluster manager, providing engagement and collaboration on financial matters. Guide and direct where needed to resolve financial matters, concerns and queries of programme managers.
• Attend required management meetings such as FFRs, ELT and other adhoc committee and represent finance providing accurate reports and data.
• Participate in investigations conducted and contribute positively in conclusion and closure of financial performance matters.
• Support process improvements, GC and RO initiatives on financial, projects, initiatives. Contribute in the simplification and enhancement of financial performance in national office.

Capacity building, General Reviews and Approval

• Provide training for field finance staff in financial management and budgeting.
• Train programs and non-finance staffs in understanding and interpretation of financial statements and partnership finance policies and procedures to ensure understanding and compliance.
• Train finance & non finance staff in fraud awareness and anti-corruption.
• Review and approve all transactions within your approval level.
• Ensure all pending Provision Purchase Requisitions are reviewed by financial reviewers on time and follow up on invoices for open POs.
• Provide targeted training and capacity building for WVG implementing partners.

Other responsibilities:

• Perform other duties as assigned by line manager

Knowledge, Skills & Abilities

• Degree accounting and finance, ACCA/CIMA/CA certification is required
• Master’s degree in accounting, finance is an added advantage.
• IIA/ACCA/ICA or other professional accreditation (Added advantage)
• Advanced proficiency level in Excel and SunSystem
• Fluency in English, both written and spoken
• Must be able to work with multiple deadlines and high demands
• Ability to handle sensitive and confidential information with absolute discretion
• 5+ years of solid experience in financial management and monitoring systems, preferably of large development programs.
• Excellent financial, analytical and problem solving skills;
• Excellent communication skills for effective reporting on programme financial performance;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts.
• Ability to positively collaborate and engaged with diverse stakeholder, both local and international
• At least five years of accounting and/or grants management experience in NGO and Development sector. At least 3 years’ experience in managing and supervising finance staff / teams.
• Work in an international/domestic relief and development organization is preferred
• Knowledge in Gateway to Grants certification is an added advantage
• Experience in managing Multiyear-Project budgets.

Work Environme

• 20- 30 % domestic travel to WV operational areas.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 11 months ago - Updated 11 months ago - Source: wvi.org