Fall 2024 Administration & Operations Intern
Assist Operations team with administrative and operational tasks
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Overview
Assist Operations team with administrative and operational tasks
You have:
- Must pass a background check
- Must be at least 18 years old
- Minimum commitment of 15 hours per week for a minimum of 3 consecutive months
- Fluent in English, both spoken and written; bilingual language skills is a plus
- Previous administrative experience preferred
SCOPE OF ADMINISTRATION & OPERATIONS ASSISTANT INTERN WORK: The Administration & Operations Assistant Intern will work with the Operations team to provide administrative and operational support within the Florida offices. Assist with administrative tasks, operational tasks, and various other related duties. Please note that all internship positions are unpaid. Accepting Tallahassee-based candidates only.
RESPONSIBILITIES: The Intern will assist the Operations Coordinator with the following tasks:
- Support Administrative Assistant with managing reception materials, answering client questions, and direct requests to appropriate staff members. - Assist with maintaining the reception area and lobby in a neat and professional manner. - Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations. - Assist in covering the front desk for the Administrative Assistant. - Check-out IRC staff and clients completing “shopping” visits to Contributions-In-Kind (CIK) stock room - Physical inventory counts - Label and organize donated household items - Assist with unloading and loading inbound and outbound donated household items for IRC donors and clients - Conduct weekly vehicle inspections according to checklist - Data entry of inventory counts into Excel and other platforms - Comply with all policies, procedures, and protocols. - Other duties as assigned
Qualifications QUALIFICATIONS:
- Attention to detail, critical thinking skills, time management skills, and ability to work independently and as part of a team. - Able to communicate professionally with internal and external stakeholders. - Experience working with Microsoft Office Applications. - Previous administrative experience preferred. - Fluent in English, both spoken and written; bilingual language skills is a plus
REQUIREMENTS:
- Must pass a background check - Must be at least 18 years old - Minimum commitment of 15 hours per week for a minimum of 3 consecutive months. - Submit intern hours on volunteer dashboard
This will be an in-person role.
This position will report to the Operations Coordinator.
Potential interview questions
| Can you describe a time you had to manage multiple tasks at once? | This question evaluates your time management and prioritization skills. | Provide an example that showcases your ability to juggle multiple responsibilities efficiently. |
| How do you ensure effective communication with team members and stakeholders? | The interviewer wants to understand your communication skills and strategies. | Pro members can see the explanation. |
| Describe a situation where you had to pay attention to detail. How did it impact the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| What tools or techniques do you use for data organization? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle feedback or criticism from supervisors? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
rescue.org
