Facility Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This position is in the United Nations Interim Security Force for Abyei (UNISFA). The Facility Management Assistant reports to the Chief of Facilities & Environmental Management Unit to support operations, implementation, and provision of effective and efficient facilities management services in UNISFA.

Within the delegated authority from the Facilities and Environmental Management Unit, the Facility Management Assistant shall be responsible for the following duties:

1. Implementation/Operations • Receives, analyses and reviews service requests, including installations of equipment; determines priority of work, plans, and prepares work orders, assigns work and follows up on service complaints. • Analyzes and interprets resource consumption data using statistical techniques for water, electricity and fuel consumption for decision making. • Identify, analyze, and interpret trends or patterns in complex data sets. • Assists in the preparation of draft proposals for maintenance service of existing facilities and infrastructure, construction and alterations work including preparation of scope of work, technical specifications, bills of quantity and cost estimates. • Assist the Facilities Management Supervisor in managing the accommodation of civilians and individual uniformed personnel. • Carries out technical assessments of existing buildings and infrastructure. • Assist in scheduling and supervision for minor repairs, cleaning, waste collection including grounds maintenance in all the mission area. • Prepares and writes requisitions for purchase of equipment, material, spares, etc.; reviews and evaluates offers and coordinates with procurement unit. • Maintain accommodation inventory records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals, and SOPs.

2. Planning • Plans, schedules, and supervises construction, repair, maintenance and installation of conventional buildings, temporary buildings, infrastructure within UNISFA premises using FRIM Data. • Plans, schedules, supervises, and coordinates maintenance services of installations, systems and equipment throughout the buildings through the use of iAuditor and other mission platforms. • Supports in the development of the quality assurance plan to provide systematic method to monitor facility and camp performance. • Participates in the development of risk assessments and risk management plans using resource consumption data. • Assists in the development of contract compliance checklists and implementation plans for facility and asset care management contracts.

3. Administration • Use resource consumption data as inputs for risk management planning. • Identify root causes for underperformance and propose corrective actions for process improvement • Reviews maintenance records and work orders from Comindware software and develop a mechanism for addressing any issue. • On time processing of accommodation recoveries on visitors, vendors, contractors whenever necessary. • Record keeping for all existing Memorandum of Understanding and ensure they are updated. • Support in monitoring the performance indicators of UNISFA Camp Management Service Contractor • Prepares weekly and monthly report on water, electricity, and fuel consumptions. • Supports in office administration, record management and check-in/check-out process of staff.

4. Any other assigned duties.

Furthermore, UN Volunteers are encouraged to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day) • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; network and build relationships with local organizations, groups or individuals, and support and/or participate in local volunteering initiatives. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • initiate and/or participate in local volunteer groups, including assisting them in submitting stories and experiences to the World Volunteer Web site. • Promote or advise local groups on the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible; -Encourage, mobilize and support coworkers, fellow UNV volunteers and members of the local community to play an active part in peace and development activities on a voluntary basis. • Discuss with supervisors how volunteerism for peace and development can be mainstreamed in the assignment and integrate activities promoting volunteerism for peace and development into work plans. • Assist with the UNV “buddy Programme” for newly arriving UNV volunteers. Results/Expected Output: • The volunteer will have contributed to strengthening the UNISFA Health Services through quality assurance mechanisms. • Inclusion in Performance Appraisal Report of statement of achievements towards volunteerism for development and capacity building during your assignment such as specific quantification of mobilized volunteers, trained national colleagues, activities, capacities. • The Volunteer will have created an impact on the efficiency of the Clinic as the incumbent’s own initiative will be decisive in result of work and timely finalization.

Professionalism - Thorough technical knowledge of sustainable facility management solutions and accommodation related maintenance and repair; ability to simplify complex information and communicate such information to less-technically trained team members; Good adaptability skills to find creative solutions depending on contexts; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork - Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

the field of engineering, data analysis, management, project management and construction. Experience in reporting data analysis and reports/analytical portal development is required. Hands-on experience on analyzing large volumes of data sets and capable of creating reports and dashboards on any Enterprise Resource Plan (ERP). Strong analytical, planning, and organizational skills with an ability to manage competing demands is desirable. Experience providing services in the field of engineering to or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in international operations in a post conflict environment is desirable.

General: This assignment is based in the UNISFA Headquarters – Abyei - Sudan. Currently this duty station is designated as non-family. Due to the terrain, the area is prone to flooding during the rainy season which lasts from late May until Mid-November. The average rainy season temperature is 30°C and temperatures in the dry season average 37°C. Accommodation: Due to the security situation in Abyei, coupled with the fact that there are limited residential accommodation options in the community that meet UN security and safety standards for staff, expatriate UN staff deployed to Abyei are generally provided secured UN accommodation in a camp-style environment. The UN-provided accommodation is equipped with minimum room furniture and is configured as single room with bath and toilet facilities. Power and water (including purified water) is provided inside the camp by the UN. As per OHRM rules, a reasonable cost recovery for accommodation is made from VLA. Food and Diet: There is a UN managed cafeteria inside the UN Camp in Abyei. The standard and quality of food is limited with a repetitious daily menu. Wide varieties of food are not available and may not be to the personal taste of UNVs. Volunteers may wish to cook their own meals in common kitchen facilities situated at convenient locations within the camp. This would require the volunteer to obtain basic cooking items such as saucepans, fry pans, plates, knives, etc. Health: UN Volunteers should be aware that they could be exposed to a number of tropical diseases and should complete all medical formalities specified in the Offer or Travel Advisory before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diptheria, Polio and Meningitis are recommended if confirmed by the volunteer’s physician. UN Volunteers, like other international personnel, are to bring their Vaccination Card to the mission. Malaria prophylaxis is highly recommended. Due to large numbers of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic (Level 1) inside the UN Camp at Abyei and 24-hour access to a fully operational military hospital (Level 2) within same camp at Abyei. Rest and Recuperation: International personnel in UNISFA, including UN volunteers, are entitled to a 6 -week Rest and Recuperation (R&R) cycle. This means that after every 6 weeks of being in the mission area, the volunteer is entitled to take a break in either Entebbe (UNISFA designated R & R location) or any other destination outside the mission area. The entitlement is 5 calendar days R&R, 1 day official (Admin) and 2 travel days. The UN flight from Abyei or any other deployed site in the mission area to Entebbe can be used for free (return flight). However, personnel are responsible for their accommodation, meals and any other expenses while on R&R. R & R trips must be approved by the supervisor.