Facility Maintenance Supervisor(Afghan Nationals Only)

Admin

Overview

Oversee facilities management activities and ensure efficient operations.

You have:

• Bachelor's degree in Facilities Management, Engineering, Electrical & Electronics, or a related field
• Minimum of 3-4 years of experience in facilities management or a related role
• Proficient in computer-based work management systems
• Strong knowledge of building systems, including HVAC, electrical, and plumbing
• Excellent organizational, multitasking, and problem-solving skills
• Experience managing budgets and financial planning
• Proficiency in facilities management software and tools
• Knowledge of health, safety, and environmental regulations
• Experience managing a team of maintenance staff and contractors
• Ability to develop and implement preventive maintenance programs
• Strong project management skills
• Ability to respond to facility-related emergencies
• Strong attention to detail
• Ability to develop and implement policies and procedures
• Experience in preparing reports and maintaining records
• Proficiency in MS Word, Excel, Access, PowerPoint, and internet usage
• Strong communication and reporting skills in English and Local (Pashto/Dari) languages

Job Description

General Duties

- Manage all administrative activities related to the maintenance section efficiently and creatively. - Task Management: Assign daily duties, monitor progress, and ensure tasks are completed on time. - Performance Evaluation: Assess and guide subordinate teams to ensure maximum efficiency and productivity. - Reporting: Produce regular performance reports and maintain various records, including daily activity logs, approved PRs, and monthly statistical reports. - Complaint Resolution: Address and resolve employee complaints and requests promptly. - Procurement: Raise PRs related to the maintenance section and track maintenance activities. - Vendor Management: Review vendor/contractor work and recommend payments upon completion. - Maintenance Coordination: Organize and evaluate maintenance and repair activities for Kabul and field offices, including plumbing, electrical, and other features. - Equipment Installation: Schedule and monitor the installation of new equipment, ensuring proper start-up and reporting findings. - Facility Compliance: Ensure rented premises meet all facility requirements. - Safety Compliance: Adhere to and enforce the IRC’s Safety Policy, attend safety meetings, and report accidents or violations.

Specific Duties:

- Administrative Follow-Up: Ensure all administrative activities related to maintenance are conducted properly and to standard. - Performance Assessment: Regularly assess the performance of subordinate teams. - Spare Parts Management: Ensure timely replenishment of maintenance spare parts and accurate recording of quantities. - Maintenance Evaluation: Assist in organizing and evaluating maintenance and repair activities for office buildings.

Key Responsibilities:

- Oversee the daily operation of facility equipment and systems. - Coordinate and schedule repairs and maintenance with outside contractors. - Enforce safety rules and procedures and oversee ongoing training of maintenance staff. - Inspect facilities to ensure compliance with local, state, and federal regulations. - Manage inventory of supplies and equipment. - Coordinate construction and renovation projects as needed. - Maintain accurate facility records and prepare reports for management. - Develop and manage the facilities budget. - Implement and manage security protocols and procedures. - Ensure the cleanliness and upkeep of all facilities. - Manage relationships with vendors and service providers. - Conduct regular inspections of facilities to identify and resolve issues. - Develop and implement preventive maintenance programs. - Coordinate space allocation and layout changes. - Respond to facility-related emergencies and issues. - Plan and oversee facility improvement projects. - Ensure efficient use of energy and resources. - Provide training and support to facilities staff. - Develop and implement policies and procedures for facilities management. - Monitor and evaluate the performance of facilities staff and cleaners.

Qualifications

- Education: Bachelor’s degree in Facilities Management, Engineering, Electrical & Electronics, or a related field. - Experience: Minimum of 3-4 years of experience in facilities management or a related role. - Proficient in computer-based work management systems. - Strong knowledge of building systems, including HVAC, electrical, and plumbing. - Excellent organizational, multitasking, and problem-solving skills. - Ability to manage multiple priorities and work independently. - Experience managing budgets and financial planning. - Proficiency in facilities management software and tools. - Knowledge of health, safety, and environmental regulations. - Experience managing a team of maintenance staff and contractors. - Ability to develop and implement preventive maintenance programs. - Strong project management skills. - Ability to respond to facility-related emergencies. - Strong attention to detail. - Ability to develop and implement policies and procedures. - Experience in preparing reports and maintaining records. - Proficiency in MS Word, Excel, Access, PowerPoint, and internet usage. - Strong Communication and reporting skills specially in English languages and Local (Pashto/Dari) languages.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: rescue.org