WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance

JOB TITLE:

Facilities Services Consultant (Jr.)

TYPE OF CONTRACT:

Junior Consultant

UNIT/DIVISION:

Management Services Division,

Facilities Management & Infrastructure

DUTY STATION (City, Country):

HQ Rome, 80% on-site

This position is not compatible with remote working options.

CONTRACT DURATION: 11-monthsABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas

Our WFP Facilities team, situated in the Facilities Management Unit of the Management Services division, based in Rome, Italy is currently seeking a Facilities Services Consultant

This team supports WFP colleagues within Headquarters as well as globally for the provision of guidance, oversight and support for the management of WFP facilities. This position is available for a period of 11 months, starting in January 2022.

Within delegated authority, the Facilities Services Consultant will be responsible for the following duties:

• Provision of support for the management of Headquarters building facilities and/or facilities worldwide (if needed):
• Analysis of space utilization and prepare a proposal to use WFP premises efficiently and more cost-effectively in line with the Hybrid Working Model;
• Provide space management services in consultation with the requesting Division/Units including coordinating and facilitating all divisions relocations within the HQ Premises;
• Implement the WFP New Ways of Working model in relation to facilities;
• Advise HQ and field staff on the application of facilities policies and procedures in line with Facilities Management Manual;
• Project management services for renovation and construction projects;
• Preparation of budgets and technical specifications for all site-related works;
• Development of architectural layouts, the technical scope of work, cost estimates and schedules;
• Supervision and monitoring of quality and schedules for construction work, ensuring that works done by contractors are performed promptly and according to specifications, within budget and on time;
• Preparation of periodic reports;
• Review contractors' invoices and assist with cost recovery as required;
• Process invoices by checking for correctness and verifying charges against agreed payment terms in the contract;
• Ensure that fire and industrial safety standards are followed at all times;
• Updating space information, floor plans and real estate data, including the workspace booking system data;
• Manage dedicated client request mailboxes;
• Coordinate move lists and move plans with clients, move team, to ensure smooth implementation, minimizing the need for post-move adjustment;
• Assist in drafting RFQ and RFP for relevant goods and services related to facilities services and minor renovations;
• Ensure availability for short/long term missions if required.
• Provide facilities support for field locations in the area of real estate and facilities services as required;
• Other tasks assigned as appropriate by the supervisor related to the Facilities Management unit’s ongoing work.

Competencies

Communication - Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; demonstrates openness in sharing information and keeping people informed.

Independence and Teamwork – Able to independently prioritize complex tasks; Self-motivated; Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise.

ACCOUNTABILITIES/RESPONSIBILITIES:

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Advanced degree in Architecture, Facilities Management, Civil Engineer or other built environment-related discipline

  Knowledge & Skills:

• At least two years of general experience in facilities management or building construction at the national and/or international level.

  • Advanced knowledge of computer software such as AutoCAD, Adobe Acrobat Pro, MS Word, MS Excel, MS PowerPoint, MS Project, MS Visio and Net browsers.
  • Knowledge of Archibus or other computer-aided facilities management systems is required.
  • Proficiency in developing plans for renovation and construction projects and site layouts;
  • Knowledge of drafting clear concise reports or rationale for decisions on key issues.
  • Proactive problem solving and good negotiating skills;
  • Good interpersonal skills to work in a team, and establish effective working relations with persons of different national and cultural backgrounds;
  • Ability to project manage simultaneous tasks and establish priorities and monitor contractors;
  • Able to cope with situations that may threaten health or safety

  Languages:

• Spoken and written English essential.

  • Second UN language would be an asset, particularly Arabic, French, or Spanish.

Terms and Conditions

WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Deadline for applications: 19 December 2021

Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.