FACILITIES MANAGEMENT OFFICER

Logistics & Procurement

Overview

Manage accommodation assets and facilities for UNMISS in Juba

You have:

• High school diploma or equivalent is required.
• Certification in Project/Programme Management methodology by an accredited body is desirable.
• At least ten years of progressively responsible experience in technical, administrative and supervisory areas in the maintenance and operations of facilities is required. The minimum years of relevant experience is reduced to five years for candidates who possess at least a first level University degree.
• Experience in managing support services of international operations in a post conflict environment is desirable.
• Experience providing facilities management services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.
• Proficiency in using Microsoft Office applications, MS Project is desirable.
• Experience in managing accommodations, offices facilities and conference rooms is desirable.
• Fluency in oral and written English is required.
• Knowledge of a second United Nations official language is an advantage.

Org. Setting and Reporting

This position is located in the Accommodation Management Unit under the LSD Pillar of the United Nations Mission in South Sudan (UNMISS), Juba. Juba is classified in the "E" category and as a non-family duty station. The incumbent will report to the Chief Accommodation Management Unit (AMU) or his/her designate.

Responsibilities

Under the overall supervision of the Chief of Chief Accommodation Management Unit, the Facilities Management Officer is responsible for the administration and management of UNMISS Accommodations in UNMISS UN House or Tomping Camp. Within delegated authority, the Facilities Management Officer will apply professional knowledge and expertise in in performing the following duties:

1. Operations • Oversee technical and administrative work in the technical and general accommodation management activities in the missions, related to administration and management of accommodations, conference rooms, accommodation assets management, etc. • Implement and monitor projects, or parts of larger projects, related to accommodations, office space and conference rooms. • Coordinate specific work projects with other stakeholders within the mission. • Monitor and evaluate work performed by contractors. • Monitor and report on progress of accommodation and office space related projects. • Manage and control accommodation assets. • Prepare and follow-up work orders and ineeds, for accommodation related works/requests.

2. Administration • Monitor budget allotments for accommodation and office space related works being responsible for. • Plan, direct, and coordinate activities of either UN staff and/or contractor’s staff, including outsourcing type of contracts, and all related administrative work and supervision of personnel. • Plan and design specifications for accommodation and office space related projects. • Conduct site visits for assessments and draft project proposals, including project specifications for accommodation and office space related projects. • Develop statements of requirements and or specifications for contractual services and accommodation assets. • Oversee technically evaluating bids and proposals for accommodation related projects. • Identify resource requirements for his/her area of responsibility in connection with budget preparations. • Liaise in coordination with a Chief Engineer regularly with Security and Safety, Environmental, Health and Logistics Services. • Coordinate with engineers and other civilian or military specialists in the mission to agree on work requirements and priorities. • Periodically provide inputs for assessment of performance levels of assigned local and international staff.

Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

Competencies

PROFESSIONALISM: Proven ability to apply engineering skills to develop complex engineering projects, including design, preparation of technical specifications, cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering data of significant depth and complexity Ability to demonstrate professional competence and mastery of subject matters related to planning, implementation, management, and maintenance of large projects, major systems and field facilities; Ability to apply knowledge with respect to development of well-researched and calculated specifications for materials and services; Shows pride in work and in achievements; Demonstrates professional competence of subject matter; Is conscientious and efficient in meeting commitments; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the client's’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Certification in Project /Programme Management methodology by an accredited body (ie. PMP, PGMP, PRINCE 2 Foundation Project Management certification or practitioner level is desirable.

Work Experience

At least ten (10) years of progressively responsible experience in technical, administrative and supervisory areas in the maintenance and operations of facilities is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess at least a first level University degree.

Experience in managing support services of international operations in a post conflict environment is desirable.

Experience providing facilities management services to or in a field operation of the United Nations Common System or a comparable international organization is desirable.

Proficiency in using Microsoft Office applications, MS Project is desirable

Experience in managing accommodations, offices facilities and conference rooms is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second United Nations official language is an advantage.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: careers.un.org