FACILITIES MANAGEMENT OFFICER

Senior

Overview

Oversee technical and administrative work in facilities management.

You have:

• High School Diploma or equivalent is required.
• Supplemental academic qualifications or training in Civil Engineering, Business Management, Contract Administration, or related area.
• Certification in Project/Programme Management methodology (PMP, PGMP, PRINCE 2) is desirable.
• At least ten (10) years of progressively responsible experience in technical, administrative and supervisory areas in maintenance and operations of facilities is required.
• The minimum years of relevant experience is reduced to five (5) for candidates who possess a first level University degree.
• Knowledge of methodologies for project planning, execution and evaluation of engineering compliance standards is required.
• Experience in managing support services of international operations in a post conflict environment is desirable.
• Experience providing facilities management services in a field operation of the United Nations Common System or a comparable international organization is desirable.
• Experience managing performance-based service contracts, managing high dollar value complex contracts is desirable.
• Fluency in oral and written English is required.
• Knowledge of a second United Nations official language is an advantage.

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located in the Engineering Section of the United Nations Mission in the Republic of South Sudan in Juba. Juba is classified in the "E" category and as a non-family duty station. The Facilities Management Officer reports to Chief of Section/Unit and is responsible to coordinates the technical and general maintenance activities in the mission facilities, operations and functions related to, but not limited to Ground Maintenance, Accommodation, and Sanitation, etc.

Responsibilities Under the overall supervision of the Chief of Section/Unit, the Facilities Management Officer is responsible to oversee the technical and administrative work in implementing the technical and general maintenance activities of facilities and operations of the Mission. Implement and monitor all major construction projects in the Mission in a timely manner as tasked. Establish and maintain positive work relationships with Area of Operations and/or Battalion Engineers tasked in the Mission to ensure that coordination of materials and logistical support is provided. These duties are not all inclusive nor are all duties carried out by all Facilities Manager and may differ depending on the requirements of the mission.

Within delegated authority, the Facilities Management Officer at this level will be performing the following duties:

1. Operations - Oversee technical and administrative work in the technical and general engineering activities in the missions, related to construction and maintenance activities such: ground maintenance, accommodation, etc. - Implement projects, or parts of larger projects, relating to the construction or repair of buildings, facilities or related structures. - Coordinate specific work projects with other units within the section. - Oversee and evaluate work performed by contractors. - Monitor and report on progress of engineering projects. - Manage and control engineering assets at the work site. - Follow up on correction of defects in material or workmanship of contractor’s work during the warranty period of the contracts. •Helps Engineering project team to apply sustainable/environmental design technics, during design development process. •Co-ordinates Environmental Management System (EMS) related actions. Maintains high level data collection network and regularly reports EMS related achievements to senior management. •Manages and controls energy efficiency of the facilities and promotes human behavior corrective actions within the mission.

2. Administration - Manage budget allotments for engineering works being responsible for. - Plan, direct, and coordinate activities of either UN staff and/or contractor’s staff, including outsourcing type of contracts, and all related administrative work and supervision of personnel. - Plan and design specifications for projects. - Conduct site visits for assessments and draft project schedules and cost estimates for construction, repair/maintenance of facilities - Determine materials, dimensions and quantities to be included in project specifications. - Develop statements of work for contractual services. - Oversee technically evaluating bids and proposals for construction projects. - Identify resource requirements for his/her area of responsibility in connection with budget preparations. - Prepare and follow-up work orders for engineering works. - Liaise in coordination with a Chief Engineer regularly with Security and Safety, Environmental, Health and Logistics Services. - Coordinate with engineers and other civilian or military specialists in the mission to agree on work requirements and priorities. - Periodically provide inputs for assessment of performance levels of assigned local and international staff. - Perform other duties as assigned by the supervisor or the Chief of Section/Unit.

Competencies PROFESSIONALISM: Ability to demonstrate professional competence and mastery of subject matters related to planning, implementation, management, and maintenance of large projects, major systems and field facilities; Ability to apply knowledge with respect to development of well-researched and calculated specifications for materials and services; Shows pride in work and in achievements; Demonstrates professional competence of subject matter; Is conscientious and efficient in meeting commitments; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Education High school diploma or equivalent is required. Supplemental academic qualifications or training in Civil Engineering; Business Management; Contract Administration; or related area. Certification in Project /Programme Management methodology by an accredited body (ie. PMP, PGMP, PRINCE 2 Foundation Project Management certification or practitioner level is desirable.

Work Experience At least ten (10) years of progressively responsible experience in technical, administrative and supervisory areas in the maintenance and operations of facilities is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess at least a first level University degree. Knowledge of methodologies for project planning, execution and evaluation of engineering compliance standards is required. Experience in managing support services of international operations in a post conflict environment is desirable. Experience providing facilities management services to or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience managing performance-based service contracts, managing high dollar value complex contracts is desirable. Experience in management of sustainable environment design techniques is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of a second United Nations official language is an advantage.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: careers.un.org