Facilities Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the direct supervision of Chief Facilities Management Unit and matrix supervision of Chief Engineering and Facilities Maintenance Section, the UN Volunteer will undertake the following tasks:

• Supervision and coordination of activities directly affecting the UNAMA Facilities by ensuring that contracted services are delivered satisfactorily in properly supporting UNAMA buildings and infrastructure, utilities, open areas, landscaping maintenance operations, etc.
• Ensure that services provider contractors keep all facilities clean in camp and offices clean
• Carry out daily inspection of sanitary facilities in UNAMA office and accommodation area.
• Observe and report contractors’ work quality compliance as per contract guidelines, including completion of required forms, adhering to agreed work procedures, and any other work modifications that are agreed on biweekly.
• Monitor and ensure that all agreed work safety precautions (measures) as per the contractors’ approved safety plan are fully implemented by the Contractor(s) and report on any breaches.
• Coordinate and monitor logistics support for the movement of accommodation and office supplies.
• Provide an effective front desk service, including liaising with tenants, accommodation booking management and staff to identify their facilities related requirements and propose and manage cost-effective solutions providing an effective response to customer queries and complaints where applicable and to forward any others relevant unit and sections.
• Perform Check-In and Check -out of visiting guest ,contractors, and staff accommodation.
• Coordinating housekeeping needs of tenants and VIP’s.
• Provide logistics support in setting up of VIP events, meetings room, conference hall and official outdoor event seating arrangement.
• Assisting the planning and guidance of national staff, including supervision of personnel and overseeing of technical and general services.
• Perform Admin related work of EFMS, monitoring attendance and leave of staff members and submitting related reports, office management, filling stock of supply/ stationary items through appropriate request
• Making necessary security entrance requests for Contractor’s personnel to execute their job in the UNAMA compound(s)
• Perform other duties as assigned by the Chief Engineer including visits to UNAMA field offices
• UNV will develop and implement a Capacity building/mentoring/coaching and formal on the-job training programme for national staff, Consolidated Management Contractor’s and Facilities Maintenance technician within the Facilities Management Unit.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Type of Degree:

Diploma or bachelor’s degree in Hotel Management, Hospitality, Facilities Management, Business Administration or Equivalent Engineering with a relevant combination of academic qualifications and experience in Hotel Management and/or Camp management.

Required experience:

48 Months

Experience remark:

Years of work experience:

A minimum of 4 years progressively experience in the field of Hotel Management, Hospitality, Housekeeping, Facilities/ Camp and administrative Management.

Experience in Training/Capacity Building, mentoring as he/she will be expected to be building the capacity of national staff within the facilities Management and Housekeeping Management.

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise:

Tourism sector development and promotion

Area of expertise details:

Computer skills: Good computer skills, including proficiency in word processing, spreadsheets, Power Point and other relevant software packages.

• Sound security awareness;
• Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.
• High degree of personal initiative and willingness to accept wide responsibilities.

Language: Excellent command of written and spoken English; knowledge of Dari, Pashto and/or Farsi would be beneficial, but is not essential.

Driving license:

No

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 11 May 2021