Facilities Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

UNMISS was established in 2011 under the auspices of the UN Department of Peacekeeping Operations (DPKO); subsequently, UNMISS mandate has been renewed through resolutions 2057 (2012), 2109 (2013), 2155 (2014), 2187 (2014), 2223 (2015), 2241 (Dec. 2015), 2304 (2016) and 2327 (2016), 2392 (Dec. 2017), 2406 (Mar. 2018), 2459 (Mar. 2019), 2514 (Mar. 2020), 2567 (Mar. 2021), 2625 (Mar. 2022).

Under the direct supervision of the Field Administrative Officer (FAO), the UN Volunteer will undertake the following tasks: • Support FAO by working with different relevant sections to build the capacity of UN-MISS facility management while ensuring compliance to Safety & Security rules and regulations. • Assist the FAO by providing suggestions on allocating offices/accommodations space for UN agencies in the UNMISS camp. • Coordinate and supervise the delivery of services from the UN contractors. • Ensure submission of accommodation occupancy reports on a weekly/monthly basis. operate the accommodation allocation database by verifying the priority date and data entering the system. • Arranging repairs and maintenance of the facilities, create and submit Engineering Work Request to Engineering section and follow up or monitor work in progress. • Ensure all general supply items are available and accessible to clients, Oversee and ensure distributions of services and equipment are conducted in an accessible and accountable manner. • Overlook the safety of the camp from both a hygienic and security perspective. Environmental issues will be the core of these activities when dealing with the garbage and used water. • Monitor and support the coordination of services and assistance in the camp; ensure that the services delivered promote hygiene and occupational safety for all staff and camp residents. • Supervise proper garbage collection and disposal done by the contractors in coordination with Transport and Security Sections and TCCs while maintaining records on the volume of disposal. • Facilitate and monitor the fumigation and pest control activities done by the contractors. • Contribute to the analysis of the camp situation and staff members’ needs, dynamics, and resources by regular visits to different sites in the camp. • Assist the FAO with the preparation of welfare proposal fund/accountability financial report for any welfare events • Supervise the Welfare cafeterias for smooth operation and address challenges and provide support to the vendors. • Maintain inventory of equipment in the Facilities Management and Welfare Units. Co-ordinate Cargo Movement Requests and Supplies from HQ. • Any other duties assigned by the FAO.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote capacity development activities and transfer of skills to national personnel during the assignment. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service when-ever technically possible.

• Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently • Genuine commitment towards the principles of voluntary engagement, which include solidarity, compassion, reciprocity, and self-reliance; and commitment towards the UN core values.

office administration, facilities management or related experience.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word, etc.) Knowledge of UN IT applications and software is desirable.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Has a sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda are considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.