Facilities/Accommodation Management Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Security Council in Resolution 2245 adopted on 09 November 2015 established the United Nations Support Office in Somalia (UNSOS). This replaced the United Nations Support Office for AMISOM (UNSOA), established in 2009. United Nations Security Council Resolution 2245 decides that UNSOS will be responsible for support to AMISOM, UNSOM, the Somali National Army (SNA), and the Somali Police Force (SPF) on joint operations with AMISOM

Under the direct supervision of the Chief of Unit of the Engineering and Facility Management and Maintenance Section, the UN Volunteer will undertake the following tasks:

• Day-to-day coordination with technical units of the UNSOS Engineering and Facilities Management Section (EFMMS) for the submission of complete and duly approved packages of Task Order Proposals (TOPs) for the preparation of Task Order (TOs).

• Verification of submitted TOPs and supporting documents for compliance with the terms and conditions of relevant active engineering contracts i.e. Bills of Quantities, budgets, cost summaries etc.

• Final review of draft Task Orders (TOs) submitted by mission contracted vendors through relevant EFMMS Project Managers (PMs) and certifying that all necessary supporting documents/information (e.g. Approved Engineering Works Request forms, contract information, proper/detailed description of works, location of the works, projected works schedule, bills of quantities duly certified by consultants and devoid of arithmetic errors, key performance indicators (KPls), etc.) are included in the draft Tos.

• Confirm that the correct signatories of task orders are included in the Task Order (TO) documents. Subsequently finalize and submit task orders (TOs) to Chief Engineer and Chief Service Delivery for signature prior to issuance to vendors for acceptance and commencement of the tasks.

• Apply Construction, Mechanical, Electrical, Plumbing, civil engineering standards knowledge related to cost and contract management, to ensure that all submitted TOs are in compliance with the related Engineering standards, ensuring that respective engineering technical Units adheres to industry standards and warranties and that the proper scope of works, pricing and invoicing amounts are properly reflected in each TOs.

• Liaise with other staff member and mission specialists responsible for related specialized phases to arrive at mutually satisfactory approaches to problems by exchanging and comparing data.

• Perform any other related duties, as and where required.

• Client Orientation • Integrity and professionalism • Accountability • Commitment to continuous learning • Planning and organizing • Teamwork and respect for diversity • Communication • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote, and potentially hazardous environments for protracted periods

civil engineering, cost management and contract Management is required, including experience at the international level. Knowledge of UN rules, regulations and working practices pertaining to field missions is an advantage.

General: Mogadishu is the HQ of the UNSOM operation inside the Somalia mission area and is a non-family duty station. The UN Volunteer will be subject to the overall direction and guidance of the UN Designated Official (DO) for security. The volunteer will be incorporated into all applicable security protocols and will be required to strictly adhere to the guidelines, security plans, and other directives issued by the DO. While in Somalia, the volunteer will be housed in UN-provided accommodation. In Mogadishu, this is at the UN Compound at the Mogadishu International Airport (MIA).

Accommodation: Due to the security situation in the UNSOS mission area and coupled with the fact that there is no living accommodation on the private market that meets minimum UN security and safety standards for UN personnel, expatriate personnel deployed to Mogadishu are provided secured accommodation in a camp-style environment. Some of the accommodation (hard wall and prefabs) are paid for by the UN personnel on a monthly basis. However, containerized accommodation is provided free by the UN. The UN-provided accommodation is essentially equipped with minimum room furniture.

The accommodation could be single or shared rooms with shared bath and toilet facilities. Power and water are provided by the UN inside the camp to its occupants.

Food and Diet: There is no access to local markets in Mogadishu. There is a UN Contractor-managed dining facility inside the UNSOS Camp in Mogadishu where food is provided at a cost by the contractor CIANO. Personnel may cook their own meals at common kitchen buildings situated at convenient locations within the camp.

Health: Exposure exists to many tropical diseases. All medical formalities specified in the Offer or Travel Advisory should be completed before traveling. Yellow Fever vaccination is compulsory before coming to the mission area, while vaccinations for Hepatitis A & B, Typhoid, Tetanus/Diphtheria, Polio, and Meningitis are recommended. A vaccination Card (yellow card) must be brought. Malaria prophylaxis is highly recommended. Due to the large number of various types of insects in the mission area, it is also recommended to use insecticide-impregnated nets and insect repellants. UN personnel have access during working hours to a Civilian Clinic inside the UNSOS Camp in Mogadishu.

Rest and Recuperation: International personnel, including UN Volunteers, working in the UNSOS mission area are entitled to a 4-week Rest and Recuperation (R & R) cycle. This means that after every 4 weeks of being in the mission area, a break is taken to travel to either Nairobi (UNSOS designated R & R location) or any other destination outside the mission area. The R & R entitlement consists of 5 calendar days R & R, with 2 travel days added, every 4 weeks. UN flights from Mogadishu or any other deployed site in the mission to Nairobi and back to the duty station can be used at no expense. However, accommodation, food, and other expenses while on R & R are borne by the individual. Approval of R & R is balanced against operational requirements.