Expert for Mainstreaming of Post Disaster Needs and Damage and Loss Assessment Methodology in Montenegro (4 positions)

Contract

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Background

The Adaptation Fund (AF)/UNDP Integrated climate-resilient transboundary flood risk management in the Drin River basin in the Western Balkans (Albania, Montenegro and North Macedonia) Project (Drin FRM Project) aims to assist the riparian countries in the implementation of an integrated climate-resilient river basin flood risk management approach in order to improve their existing capacity to manage flood risk at regional, national and local levels and to enhance resilience of vulnerable communities in the Drin River Basin (DRB) to climate-induced floods. The following results shall be achieved: (i) Improved climate and risk informed decision-making, availability and use of climate risk information; (ii) Improved institutional arrangements, legislative and policy framework for climate-resilient flood risk management (FRM), and development of climate change adaptation (CCA) and FRM strategy and plans at the basin, sub-basin, national and sub-national levels; (iii) Strengthened community resilience through improved flood management, through implementation of structural and non-structural measures and enhanced local capacity for CCA and FRM.

Output 1.3 will result in GIS-based vulnerability, loss and damages assessment tool and database established to record, analyze, predict and assess flood events and associated losses. Specifically, one of the key activities is related to development of harmonized methods, guidelines and procedures in line with Sendai Framework, for recording flood events, undertaking post-event surveys and assessing vulnerability to flooding as well as assessing the effectiveness of flood mitigation measures in reducing vulnerability and damages.

National context

Montenegro developed the National risk assessment document entitled “Disaster Risk Assessment of Montenegro”. The document comprehensively analyses all possible disaster events accounting for climate change effects as well as for exposure and vulnerability to them. Related to climate change, comparative analysis of the mean annual air temperature for the reference climate periods (1961-1990 and 1991-2020) in Montenegro, reveals that the last 30-year period is warmer by an average of 1.1 °C. Based on the document, an extreme weather and

climate events which can cause great material damage and even lead to the loss of human lives in Montenegro are: heavy rains leading to floods, cyclone storms, hail, snowstorms, cold waves, heat waves, droughts and forest fires. Also, climate change is expected to increase the frequency and intensity of these extreme events in Montenegro in addition to snowstorms due to reduced snow accumulation, but also to result in many other non-weather hazards e.g., landslides. Based on risk assessment and expectation that more potential disaster events can happen in future, in order to prepare in advance, the Government aims to develop National document, the Methodology, which will comprehensively assess all damages and needs those events might cause. Based on this assessment, the Government of Montenegro can prepare Recovery Strategy and Law and if necessary, ask for international support. Post-Disaster Damage and Needs Assessment (PDNA) Methodology ensures the application of unified principles and assessment methods in all organised multi-hazard damage assessments, especially large-scale floods. However, the methodology can be applied to a number of hazards, such as fire and wildfire, drought, storms and hail, landslides, epidemics, epizootics, damage from plant diseases and various types of pests in agriculture, damages caused by soil, water and air pollution, and wide-range damage caused by technical deficiencies or outdated technology, as well as other disasters (catastrophes) causing large-scale damages. The main goal of conducting PDNA is to assist governments to assess the full extent of a disaster impact on the country and to produce an actionable and sustainable recovery strategy and programmes for mobilizing financial and technical resources, as well as applying for the award of EU or other donor (solidarity) funds. A unique aspect of PDNA is that it is led and owned by the Government and assisted by a multi-disciplinary and a multi-institutional team. Montenegro does not have developed national methodology for assessing disaster impact, nor methodology for recovery strategies or laws. Development of Damage and Loss Assessment Reports requires a rather complex methodological approach aligned with PDNA (EU, UNDP and the World Bank Post Disaster Needs Assessment Guidelines) and an effective horizontal and vertical coordination. PDNA Methodology has been tested and proven in specific assessment of disasters in different countries of the world and the international donor and financial communities have expressed its acceptance of the methodology in view of its reliability. The Methodology consists of a general methodological approach (guide) accompanied with annexes providing guidelines for damages and losses assessment in specific sectors and/or thematic areas such as infrastructure (public facilities and hard infrastructure), housing (e.g., citizen homes), water management, agriculture, and the environment. Development of Methodology and PDNA and Damage and Loss Reports will additionally be supported by training of public servants to understand PDNA process and to apply this concept in the field.

Duties and Responsibilities

Under the supervision of Drin FRM Project team in Montenegro and regional team (Chief Technical Adviser and Regional Project Manager) and in close coordination with Ministry of Interior – Directorate for Protection and Rescue (MoI-DPR), 4 engaged experts will complete following tasks:

Deliverable 1: Methodology for Post Disaster Needs and Damage and Loss Assessment

• Conduct an analysis of the existing national legislation, documents, manuals, studies and assessments related to the preparation of the new methodology, the ones that are currently being developed/or are in the final stage of development and prepare a detailed outline of the Guide on the PDNA and D&L General Methodology, as the overarching guiding document providing general methodological approach of the new methodology to be implemented in the Montenegro;
• Develop a Guide on the PDNA and D&L General Methodology which will tentatively include:

1. Information on PDNA and D&L assessment and the purpose of the Guide, identification of the sectors, hazards - with particular emphasis on floods, targeted audience, limitations, organisation of the Guide, objectives and deliverables of PDNA and D&L, guiding principles, and participation and coordination;

2. Information and guidelines on conducting PDNA and D&L assessment, approaches and the core elements (baseline information, disaster effects and impact, and recovery strategy);

3. Guidelines on procedures for PDNA and D&L assessment, steps and processes, consultation with the Government, activation and preparing PDNA, data collection and analysis, formulating the recovery strategy, resource mobilisation, and recovery framework and other follow-up measures;

4. Guidelines for implementing PDNA Planning Mission, conducting PDNA, establishing and operation of High-level management team, PDNA coordination team, technical support functions, Report Writing, and for Information management, as well as guidelines on establishing and operations of national and local damage assessment committees, their competency, tasks entrusted and reporting procedures;

5. Templates for Damage and Loss Assessment at local and national levels, protocols for communication and coordination between local and national authorities, identification of gaps and recommendations for upgrade and improvement of the system;

6. Templates and content guidelines for Estimated in-country costs to conduct PDNA, PDNA contact list, PDNA report and Recovery strategy and Law, table for presenting recovery needs;

• Conduct a consultative process with relevant national and local stakeholders in order to review and agree on the content of the Guide. This process shall include presentation of the Draft Guide, receiving and consolidating expressed comments and suggestions for improvement of the document;
• Address all the related comments received from the process of preparation of sector/thematic specific annexes of PDNA and D&L Methodology, as well as those received in the course of Government adoption process in a satisfactory manner and update the Final Guide accordingly;
• Recommendations for harmonisation of the Guide with national legislations and inputs for the Guide related to infrastructure (Citizen homes, Public Facilities and Critical infrastructure) annexes.

Nationalized PDNA and D&L Methodology has to be gender mainstreamed in order to ensure that recovery interventions are relevant, effective and sustainable for women and men of the affected population. Gender mainstreaming ensures that recovery efforts will reduce inequalities by avoiding assumptions, generalizations and stereotypes, and by promoting positive change. Relevant global PDNA guidelines on Gender should be used as references.

Drin FRM Project team, i.e. Chief Technical Adviser (CTA) will review draft Methodology for Post Disaster Needs and Damage and Loss Assessment and provide inputs and comments, in order to strengthen overall quality of the product.

The experts will address all the comments in satisfactory manner and submit the Guide on PDNA and D&L Methodology for final clearance to the beneficiary – Directorate for Protection and Rescue within Ministry of Interior.

Deliverable 2: Training of trainers for Post Disaster Needs and Damage and Loss Assessment

• Draft training material (toolkits) on PDNA and D&L assessment;
• Prepare training material on Disaster Risk Reduction, Post-disaster Recovery and Damage and Loss Assessment for thematic training;
• Develop training session plan which will at least include definition of learning objectives, key topics and related concepts, presentation techniques (training aids/tools), evaluation (means of learning progress check), and timing;
• Develop supporting material (PPT and handouts, supporting graphics, photo and video material), and session evaluation;
• Prepare training agenda:

- Design a range of realistic interactive exercises, including practical test of skills (simulations), to support course content and objectives;

- Prepare instructions, role descriptions and other supporting materials for exercises;

• Deliver thematic training sessions on PDNA and D&L Assessment;
• Deliver certificates for Trainers on PDNA and D&L Assessment for 20 participants;
• Prepare training Evaluation and Follow up Report.

The outlines of the training/s structure will be integrated into Methodology for Post Disaster Needs and Damage and Loss Assessment.

Timing and travel:

The experts will be engaged under the Individual Contract. The engagement per expert will be in total 40 working days in the period June 2022 - December 2022. The experts will spend up to 10 days in Montenegro.

October 2022

Final Methodology for Post Disaster Needs and Damage and Loss Assessment developed

November - December 2022

Completed Training for trainers for Post Disaster Needs and Damage and Loss Assessment

Reporting and delivery of outputs

The outputs will be delivered in following schedule:

Reporting language:

Deliverables will be produced in Montenegrin and English languages.

Competencies

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission and strategic goals of UN/UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Ability to lead strategic planning, results-based management and reporting;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates good oral and written communication skills;
• Demonstrates ability to manage complexities and work under pressure, as well as conflict resolution skills.

Required Skills and Experience

Education:

• University degree in natural or humanistic sciences, advanced degree would be considered an asset (MSc, PhD);

Experience:

• At least 5 years of experience in the areas of Disaster Risk Reduction and Post-disaster Needs and Damage and Loss Assessment as well as Recovery;
• At least 3 references in PDNA and D&L development and assessments, regional (Western Balkans) experience will be considered as a strong asset;
• At least 2 references in education methodology and creation of educational materials (classroom and/or electronic training materials) as well as in holding training sessions;

Language:

• Knowledge of Montenegrin and English language is required;

Other:

• Valid PDNA Certificate/Confirmation/Recommendation issued by WB/UNDP to conduct PDNA trainings should be considered as an asset.

Criteria for selection:

Combined Scoring method will be used. When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as: (i) responsive, compliant, acceptable, and (ii) having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• Technical criteria weight - 70% (Background and education 10%; Relevant previous experience 20%; Substantial knowledge/Required competencies 30%; Required language 10%);
• Financial criteria weight - 30%.

Only offerors obtaining a minimum 490 points for technical criteria will be considered for the financial evaluation. For more information on procurement methodology for Individual Contractors, please refer to Procurement Notice.

Application procedure:

Interested applicants are requested to submit their applications by June 17, 2022 by using the Apply now button. The application should contain CV or P11 that can be downloaded at https://www.me.undp.org/content/montenegro/en/home/jobs.html. Please note that UNDP jobsite system allows only one uploading of application document, so please make sure that you merge all your documents into a single file.

Only the short-listed applicants will be contacted and requested to submit a letter of interest including a price quotation indicating the lump sum (in EUR) requested for the work envisaged in the section "Description of Responsibilities".