Expedited SVN - Programme Assistant (Internal Only)
Support administrative matters for smooth operations of the unit.
This opening expired 1 year ago.
Do not try to apply for this job.
Overview
Support administrative matters for smooth operations of the unit.
You have:
- School diploma with four years of relevant experience; or a Bachelor’s degree in Environmental management, Climate Action, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
- Work experience with developmental organizations.
- Experience in liaising with multiple units and multiple organizations.
- Experience in working with disaster affected population in climate vulnerable areas will be an added advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in processing documents, invoices, approvals and organizational administrative activities on an online enterprise resource planning (ERP) software such as Oracle or SAP is an advantage.
- Knowledge of the broad range of disaster displacement related subject areas.
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations, preferably of IOM.
- Excellent communication skills and attention to detail.
- Ability to quickly and efficiently work under pressure.
Contract
This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education. More about G-4 contracts.
Under the overall supervision of the Deputy Chief of Mission and technical coordination of the Snr. Emergency Coordinator and direct supervision of the National Programme Officer – Climate Action & Human Mobility the successful candidate will be responsible for supporting the following tasks under the DDRRU.
Qualifications
Education:
- School diploma with four years of relevant experience; or,
- Bachelor’s degree in Environmental management, Climate Action, Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
Experience:
- Work experience with developmental organizations.
- Experience in liaising with multiple units and multiple organizations
- Experience in working with disaster affected population in climate vulnerable areas will be an added advantage
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
Skills:
- Experience in processing documents, invoices, approvals and organizational administrative activities on an online enterprise resource planning (ERP) software such as Oracle or SAP is an advantage.
- Knowledge of the broad range of disaster displacement related subject areas.
- Knowledge of UN and bilateral donor programming.
- Knowledge of financial rules and regulations, preferably of IOM.
- Excellent communication skills and attention to detail.
- Ability to quickly and efficiently work under pressure.
Responsibilities
- Assist with daily operations and administrative matters of the unit to support smooth field operations.
- Support with field monitoring and reporting as required.
- Assist with monitoring budget and expenses;
- Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Contribute to the drafting of status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor and taking necessary steps as per instruction.
- Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation as required.
- Organize meetings, workshops and training sessions.
- Respond to general information requests and inquiries; set up and maintain files/records.
- Perform other related duties as assigned.
Potential interview questions
| Describe a situation where you had to manage multiple tasks effectively under pressure. | This question assesses the candidate's ability to handle stressful situations and prioritize tasks. | Provide a specific example that highlights your organizational skills and resilience. |
| Can you discuss your experience liaising with different organizational units? | This question evaluates the candidate's communication and coordination skills. | Pro members can see the explanation. |
| What strategies do you use for monitoring budgets and expenses in a project? | Pro members can see the explanation. | Pro members can see the explanation. |
| How have you previously contributed to the drafting of reports or documentation in your past roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your knowledge of disaster displacement issues and their impact. | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of how you ensured accuracy and detail in your work. | Pro members can see the explanation. | Pro members can see the explanation. |
| What experience do you have working with international organizations? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle general information requests and inquiries from team members or external parties? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
iom.int
