Executive Support & External Engagement Coordinator

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WVI - World Vision International

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Application deadline 5 months ago: Friday 19 Jan 2024 at 23:59 UTC

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With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)Job Description:

Administrative Leadership Support (50%)

Serve as a point of contact for the office of the Regional Leader (RL) handling matters in a confidential and professional manner.

Support the RL to curate a strong social media presence (e.g. LinkedIn), including developing and posting content in alignment with defined external engagement objectives for technical branding and thought leadership.

Manage RL’s calendar through Outlook and set up Zoom/MST calls accordingly.

Support the RL in preparing for meetings, including the development and circulation of agendas, pre-reading materials, and presentations, coordinating as relevant with other internal and external stakeholders; record minutes (when requested)and provide post-meeting support to distribute recordings, notes, or follow up on agreed actions.

Assist the RL with the preparation of board and advisory council presentations or other content as required on a quarterly basis.

Arrange and manage all travel logistics, including transportation, lodging, itineraries, visas, and passports.

Complete expense reports for RL reconciling corporate card charges monthly.

Provide logistical support for domestic and international meetings/events teaming with other support staff as appropriate and/or assigned, such as National Directors (ND) meetings, Senior Leadership Team (SLT) meetings, other regional or global forums/events as requested by the RL.

Support with approving expense reports and leave requests submitted by the RL’s direct reports, in alignment with WV systems, processes and policies.

Support the RL in the creation of new job requisitions in Work Day as requested.

Support with information management (e.g. structuring Teams files and ensuring relevant information is stored and shared appropriately).

Carry out additional responsibilities and projects as assigned by the RL.

Professional management of the RL’s office through effective & efficient coordination, information management, logistics, administration and operations support.

External Engagement Support (50%)

Coordinate business processes, including annual business planning, budgeting, and periodic reporting for External Engagement functions.

Conduct desk-based research as assigned to help inform External Engagement strategic planning.

Coordinate the development of evidence briefs and other positioning materials, working with cross-functional stakeholders.

Develop internal engagement communications to ensure staff across East Asia know about key external engagement initiatives and are kept informed of progress and achievements.

Develop and help to maintain internal knowledge management systems.

Help to develop and polish presentations and talking points for engagements with partners.

Manage logistics and coordination of External Engagement team events.

Perform other duties as requested.

External Engagement functions are well supported through effective & efficient coordination, information management, logistics, administration and operations support.

Applicant Types Accepted:

Local Applicants Only

Added 5 months ago - Updated 4 hours ago - Source: wvi.org