Executive Officer

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be more than 2,892 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensureeffective WHO Country presence is established to implement WHO Country Cooperation Strategies that are aligned with member States' health agenda and harmonized with the United Nations country team.

DESCRIPTION OF DUTIES

Under the overall guidance of the WHO Country Representative and direct supervision of the Operations officer, the incumbent supports the WHO Country Representative in ensuring efficient and effective management of the WHO Country Office. Specifically, the incumbent will:Coordinate administrative and managerial support functions to the WHO Country Representative's office including partnerships, planning, programme management,communications, external relations and compliance and risk management functions.Oversee the WHO Country Representative's office correspondence information flow: analyze information, identify priorities, initiate responses when appropriate and ensure requisite and timely follow up on actions, monitor progress, provide regular updates to WHO Country Representative.Edit correspondence prepared by all clusters as well as other documentation prepared forWHO Country Representative's signature,ensuring compliance with rules, regulations and procedures and initiate responses, as appropriate.Assist the WHO Country Representative in liaising with clusters, and sub-offices as well as with government partners and international organizations, including the UN, etc., concerning the WHO Country Representative's agenda.Perform quality check functions on manual and GSM/BMS transactions reassigned, or on request for the Country Representative's approval.At the mandate of the Country Representative, coordinate and participate in meetings organized by various clusters at the WCO and assist in the production of reports for such meetings.Support the WHO Country Representative in the preparation of briefing documents/materials,papers and reports for use on official trips and meetings.Make travel arrangements for the WHO Country Representative, support in the travel claims and reports preparation.Attend meetings with the WHO Country Representative, whenever requested, prepare reports and ensure timely and efficient follow up on implementation of agreed actions.Support the organization of meetings, of Committees or Boards chaired by WR. Keep updated records on all events/meetings and organize the reminder of the key actors.Create and update on monthly basis the master list of key activities of WCO that will include the events of partners that required WHO attention/participation and share it with the Cluster heads, technicaland administrative officers;Assist in the preparation of the quarterly and annual reports of the WCO activities by compiling the contributions and maintain the list of addresses for documentation sharing internally and externally;Supervise the services of the WCO registry;Perform any other duties that may be assigned.

REQUIRED QUALIFICATIONS

Education

Essential: First University Degree in public or business administration, economics, Human ressources and social sciences or related fields. Desirable: Post-graduate training in management or business administration would be an added asset

Experience

Essential: At least 2 years of relevant experience in efficiently and effectively managing the Office of the head of an inter-governmental/international organization Desirable: Relevant experience involving the application of administrative and management principles and practices within the United Nations system. Experience in handling administrative support for high level Delegations and coordination with the Government

Skills

Ability to multi-task and complete assignments with efficiency, adhering to deadlines and emergency/shifting priorities. Excellent planning and organizational skills with a confirmed ability to switch priorities at short notice, as and when required;Ability to act independently and exercise mature judgment;Excellent drafting skillsStrong communication and interpersonal skills to enable effective interaction with staff and partners at all levels and with varying cultural backgrounds, as well as an ability to exercise tact and discretion at all times.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Setting an example

Use of Language Skills

Essential: Expert knowledge of French. Desirable: Intermediate knowledge of English.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 34,708 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int - An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

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