Executive Office Support - Senior Analyst

Contract

This is a IICA-1 contract. This kind of contract is known as International Individual Contractor Agreements. It is normally internationally recruited only. It's an external contract. It usually requires 2 years of experience, depending on education. More about IICA-1 contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labour force — a strength that helps us better understand and address our partners’ needs. We continually strive to improve our gender balance through initiatives and policies that encourage the recruitment of qualified female candidates.

Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

To Interested candidates: We plan on doing the Written test for this position on the first week of August, if interested in the position and shortlisted, we will reach out to you 48 hours before the time the written test is delivered to confirm your participation, but please, keep in mind it will be during the week of 1st of August 2022..

This position provides an excellent opportunity to be exposed to many aspects of UNOPS operations including corporate management and planning, as well as to engage with colleagues at all levels in the organisation.

Under the guidance and direct supervision of the Executive Office Support Specialist, the Senior Analyst supports the effective and efficient functioning of the Executive Office (EO), supports the Secretariat for the Management Team, maintenance of protocol procedures, management of information flow, and follow-up on deadlines and commitments made.

Full confidentiality in all aspects of the assignment is imperative.

The Senior Analyst works in close collaboration with UNOPS personnel at all levels including the Executive Director and Deputy Executive Director, UNOPS Management Team, as well as with UN Agencies and senior government officials.

Functional Responsibilities

The incumbent will be working under the supervision of the Management Specialist in the EO. He/She is expected to work and liaise closely with the different teams and units within HQ and Regions.

Coordination and senior management support

• Collect data, information, and updates from across UNOPS units and regions and summarize for decision-making.
• Attend meetings, working groups, and task forces to take notes and feedback the information in a concise manner.
• Provide support to the Secretariat for UNOPS Management Team.
• Prepare and maintain a register of decisions from the Management Team and monitor progress to help ensure effective implementation of decisions.
• Keep up to date corporate calendars to ensure visibility of key internal and external events and meetings.
• Support the coordination of corporate cross-functional initiatives.
• Lead special projects managed by the EO, as needed.
• Establish solid working relationships with senior managers and other key stakeholders.

Communication

• Prepare briefing materials for UNOPS Executive Director’s high-level engagements in UN-wide fora, including summarizing documents in a concise manner and highlighting key risks/issues/opportunities.
• Draft talking points, speeches, background notes, and other material, for the Executive Director and others in the EO.
• Liaise with relevant stakeholders (HQ units and field offices) for their inputs into the briefing materials, ensuring inputs are provided in a timely manner and meet the expected quality.
• Research, review, analyse and summarise substantive information for the Executive Director’s briefings, ensuring the required quality and deadlines are met.
• Draft internal communication pieces on behalf of the EO, when appropriate.
• Draft routine correspondence on behalf of the EO to communicate with internal and external parties.

Support to the daily EO operations and administration

• Plan and prepare meetings and missions for the Executive Director and others.
• Support the EO on administrative and logistical matters, such as travel arrangements, preparation of meetings, etc.
• Support procurement and finance processes related to the EO, when required, including liaising with relevant units in UNOPS for such matters.

Education/Experience/Language requirements

Education

• Master's degree in business administration, political science, international relations, Communications or related fields. A bachelor's degree with 2 additional years of relevant experience may be accepted in lieu of a master's degree.

Certification

• Project Management certification (i.e. PRINCE2, MSP) is desirable.

Experience - A minimum of 2 years of relevant work experience in similar roles is required. - Experience in project management including project planning, stakeholder management, risk analysis, monitoring and evaluation is desirable. - Experience with strategic planning methods and tools is an advantage. - Previous experience working in a global or international organisation is an asset. - Experience working in a developing country, conflict and/or post-conflict project management environment is an asset. - Previous experience working for UNOPS (or currently working for UNOPS) will be considered a strong asset.

Languages

• Fluency in English is required.
• Fluency in French or Spanish is highly desirable.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: ICA Contract level: I-ICA1 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx