Executive Associate

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 1,146 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The objective of the program is to deliver WHO core functions at country level and the specific activities.

Underlying Values and Core Functions of WHO

All the Member States of WHO in the South East Asia Region share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation. The position will ensure that the procurement needs of the Ministry of health and allied agencies are being done efficiently and ICT operations of the WHO Bhutan are maintained effectively.

DESCRIPTION OF DUTIES

Under the overall guidance of Administrative Officer, and direct supervision of NPO (Administration, Planning and Programme Management), the incumbent will perform the following procurement and ICT duties:

Procurement

1. Provide assistance in the procurement and delivery of supplies and equipment.

2. Assist in procurement forecasting; provide administrative support, advice on procurement and logistic matters, market possibilities, development of specifications and delivery schedules.

3. Carry out retrieval and presentation of information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as provides guidance in obtaining specifications for new supplies on the market.

4. Implement the procurement plans, maintain and manage required vendor database.

5. Monitor the day-to-day correspondence and operations of the procurement, shipping and logistics unit. Prepare correspondence, memoranda, and contract review committee reports, maintain appropriate follow up.

6. Provide Emergency response assistance to WCO's ensuring value for money procurement of goods and services in a timely and efficient manner.

7. Verify and certify invoices for payment against purchase orders for accuracy. Liaise with other units, as required.

8. Any other duties assigned by the supervisors.

ICT responsibilities

9. Maintenance, Installation, Configuration and Troubleshooting.

10. Administering, Configuring and Managing Windows 2000/2003 Active Directory and other Member Servers in Office.

11. Administering, managing arid Troubleshooting Domain Controllers and Exchange 2000/2003 servers including administering of user account, passwords, email, and FTP services.

12. Maintain integrity of the system such as router and internet connectivity to the local Internet Service Provider (ISP) as well as Global Private Network (GPN).

13. Diagnose network problem and provide solutions in consultation with ISM/SEARO.

14. Responsible for an updated inventory record for all computer software/equipment.

15. Prepare detailed technical documentation, relevant user-documentation, and operational procedures for office staff.

16. Maintain record of all DFCs, APWs, Supplies and other contracts and monitor their progress so as to respond to the regular progress review meetings in the Office for follow up by individual AO, NPOs, and AAs.

17. Maintain office inventory record and office stock register.

18. Any other duties assigned by the supervisors.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education Desirable: Relevant training on ICT and procurement or a related subject area

Experience

Essential: At least 10 years of relevant experience in administrative work in an International Organization and preferably in a UN organization Desirable: Relevant experience in WHO or another UN agency is an asset. Experience in Oracle-based or other ERP systems an asset

Skills

• Thorough knowledge of WHO goals, policies, rules and regulations, structure and functions.
• Knowledge of programme planning, monitoring and evaluation process.
• Excellent written and oral communication skills. Very good interpersonal skills.
• Demonstrated ability and skills to manage high profile and sensitive/classified information.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Building and Promoting Partnerships Across the Organization and Beyond
• Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BTN 820,761 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.