Executive Assistant to the Country Representative

Volunteering Admin

Overview

Provide executive support to the Country Representative.

You have:

• Experience in administrative, secretarial, or program roles.
• Proficiency with MS Office applications (Word, Excel, etc.).
• Excellent oral and written communication skills.
• Knowledge of administrative rules and regulations.
• Ability to maintain confidentiality in all aspects of the role.
• Ability to organize and manage meetings and events.
• Experience working in a multicultural team.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. In support of the Arab Republic of Egypt’s Vision 2030 and the National Strategy for the Empowerment of Egyptian Women (NSEEW), the work of the UN Women Egypt Country Office (ECO) is grounded in the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), the Sustainable Development Goals (SDGs) and the Beijing Platform for Action (BPFA). Under the Egypt/UN Sustainable Development Cooperation Framework 2023-2027 and the Entity’s portfolio therein, UN Women implements its triple mandate of supporting normative standard-setting to advance gender equality and women's empowerment, implementing national and grassroots programmes grounded in international norms and best practices in partnership with national stakeholders, and strengthening UN system coordination. Over two decades of work in the country has resulted in UN Women ECO consolidating its expertise, partnerships, and investments around three main areas of work: women's leadership and system-wide support to advancing gender equality; women's economic empowerment; and eliminating all forms of violence against women and girls, including harmful practices. Reporting to the Country representative, the Executive Assistant is responsible for providing a variety of executive administrative support to the Country Representative and the Deputy Country Representative with full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Executive Assistant to the Country Representative works in close collaboration with UN Women staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas. The Executive Assistant to the Country Representative works in close collaboration with UN Women staff, UN Agencies, and national authorities to ensure efficient flow of information, actions on instructions, agendas.

1. Provide executive support to the UN Women Country Representative and the Deputy Country Representative • Manage the UN Women Country Representative’s and Deputy Country Representative’s calendars and schedule of appointments and meetings; • Arrange travel and hotel accommodations for the UN Women Country Representative and the Deputy Country Representative; • Answer and screen calls for the Country Representative with tact and discretion; • Maintain roster of Country Office contacts.
2. Provide administrative support to the UN Women Country Representative and the Deputy Country Representative • Provide administrative support for meetings, events, and workshops; • Organize and attend meetings, prepare minutes and summaries; • Assemble briefing materials and prepare PowerPoint presentations for the Country Representative and the Deputy Country Representative for meetings, missions, and other key events.
3. Provide effective communication and information management support to the Country Representative’s Office • Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women; • Review, prioritize, and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed; • Respond to and/or direct inquiries to appropriate units for timely action/response; • Draft routine correspondence and interoffice circulars; • Maintain and organize up to date files for easy access and retrieval. Ensure safekeeping of confidential materials.
4. Provide support to the Country Representative Office’s external relations activities • Facilitate the Country Representative’s interaction with various external partners through written, verbal, and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices; • Meet and greet officials/visitors; • Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.
5. Contribute to knowledge building and knowledge sharing • Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs; • Build and share knowledge and experience related to administrative and operations support.
6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

• Core Values: • Respect for Diversity; • Integrity; • Professionalism.
• Core Competencies: • Awareness and Sensitivity Regarding Gender Issues; • Accountability; • Creative Problem Solving; • Effective Communication; • Inclusive Collaboration; • Stakeholder Engagement; • Leading by Example.

progressively responsible with administrative, secretarial, or program experience. • Experience in the usage of computers and office software packages (MS Word, Excel, etc.), or other relevant programmes; experience with the use of Quantum ERP system is an asset, as is experience working in the UN or other international development organization; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Knowledge of administrative rules and regulations; • Ability to perform work of confidential nature; • Ability to create, edit, and present information in clear format, using appropriate IT functionality; • Ability to administer administrative processes; • Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; • Sound security awareness; • Have affinity with or interest in UN Women (Gender Equality), volunteerism as a mechanism for durable development, and the UN system.

Cairo, Egypt is a family duty station with a wide range of services (health, education and leisure) and good living conditions. It has long been a center of the region’s political and cultural life, with high levels of tourism. Like other similar cities, Cairo offers good quality of life in terms of access to shopping centers, banks, medical services, educational facilities, cultural events, etc. The Arab Republic of Egypt has a unique geographical position in Northeast Africa, at the crossroads of Europe and Asia, on the Mediterranean and Red Sea, and its connection to Sub Saharan Africa through the Nile Valley. UN International Specialist Volunteer gets the following package: • Volunteer Living Allowance (around EGP 53,400/Month) • Entry Lump-Sum = USD 400(one-time payment) • Exit Lump-Sum upon completion of contract. • Medical and life Insurance premium/Cigna (100%) and dependents policy. • Access to UNV E-Campus for training and learning including access to LinkedIn learning. Further entitlements and information available at: https://www.unv.org/volunteer-your-country-conditions-service.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org