Executive Assistant (Programme)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,356 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The objective of the WHO Bangladesh Country Office is to implement the Country Cooperation Strategy by supporting the Bangladesh Government in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO's technical cooperation programmes. The objective of the IVD unit, based in SP 1 & 2, is to provide core services, namely support in planning, budgeting, and management, including the development of work plans, budget-related planning and management, as well as monitoring and implementation of and reporting on WHO collaborative programmes, in line with policies of the Organization. IVD provide support to the government in area of immunization, VPD surveillance, new vaccine introduction, capacity building, response to emergencies and disaster.

DESCRIPTION OF DUTIES

Under the overall guidance of TL-IVD and direct supervision of NPO-Operation IVD, the incumbent will assist in planning and development of programme budget and work plan for BAN IVD programme. He/she will monitor the implementation of WHO IVD programme, including collection and analysis of data on programme implementation:

1. Provide support in planning, monitoring, and developing WHO IVD Bangladesh's programme budget and work plan;

2. Maintain and updates IVD financial management system and generates reports useful to assess status of programme implementation. Assist to monitor the financial implementation of WHO IVD.

3. Facilitate programme implementation by ensuring timely work plan funding, award creation and distribution, budgeting of/to activity.

4. Comply with the approved policy of budgeting on deadlines and the management of the budgeting process; receive the budget estimates of the BAN IVD and review for correctness, accuracy, and completeness.

5. Consolidate data of WHO IVD for budget operation and provide regular overviews of the financial status of the overall operations for analyzing actual results to budgets and forecasts.

6. Maintain a tracking system for technical and financial reporting.

7. Maintain electronic filing system including technical documents and correspondence, compiles reference materials and background materials for preparation of various reports.

8. Draft and obtain clearance for financial management reports and requests for certified financial statements.

9. Assist in periodic in-depth review of Compliance rules along with background documentation and related BAN- IVD Office expenditure, to ensure compliance with WHO's financial rules and regulations.

10. Assist to prepare all HR related documents for recruitment, coordination with WCO HR unit on HR activities and maintain leave record for all SSA.

11. Provide day-to-day administrative support to the Team Leader - IVD for maintaining the operation.

12. Perform any other duties as directed by the supervisor(s).

REQUIRED QUALIFICATIONS

Education

Essential: Completion of Higher Secondary education with training in administration, operation aspects of budget and finance management Desirable:

- First university degree in management, business or public administration or other relevant subjects from an accredited/recognized institute.

- Knowledge of budgetary framework and HR plan parameters and rules is an advantage.

Experience

Essential: At least five (5) years of progressively responsible, secretarial, or administrative work in an international organization, including work related to programme and budget planning/monitoring activities. Desirable: Experience of working with the UN System or WHO; practical experience in finance/accounting budget.

Skills

Essential:

• Good knowledge of office practices and procedures.
• Proven knowledge of programme and financial management as well as administration of programmes.
• Communicate effectively and work collaboratively with others, well organized, open to new ideas/technologies and comfortable with changes.
• Ability to draft routine correspondence and reports of high quality

Desirable: Knowledge of WHO's administrative, planning and financial policies and practices would be an advantage.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Bangla.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,586,219 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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