Executive Assistant (Information)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,327 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Contribute to implementation of WHO's Country Cooperation Strategy, WHO General Programme of Work 13, SEA Regional Director's flagship initiatives by supporting the communication work of the WHO Country Office, enhancing the public image and perception of the organization and by publicizing WHO Myanmar programmes to the media. Support WHO health system strengthening programme by supporting in disseminating health knowledge and information to community, health personnel and researchers.

DESCRIPTION OF DUTIES

Under the direct supervision of National Professional Officer (Disease Surveillance & Epidemiology), and overall guidance of WHO Representative to Myanmar, the incumbent provides support as follows:

1. Office and Media support - Conduct daily media monitoring to update WHO staff on local news related to WHO programmes;

2. Provide support for the development of Information, Education, and Communication (IEC) such as designing factsheets, newsletter, pamphlets, IEC materials; coordination with technical teams;

3. Coordinate with media to enhance public relations activities of the WCO, disseminate health messages of WHO to the public;

4. Provide assistance in the area of information management, dissemination of health knowledge and information to community, health personnel and researchers;

5. Maintain catalogue of photographs/clippings/video cassettes profiles of all health care activities involved by WHO Country office and keep the records for reference;

6. Assist in updating WHO Country Office Myanmar website, WHO Country Office page on Facebook as web administrator/focal person;

7. Maintain and update distribution/mailing list; and plan distribution of publication materials to the national authorities, UN agencies, International Non-governmental Organization;

8. Liaise with other units to share/provide information; represent WCO Myanmar as Communication Focal within WHO system such as SEAR Communication Network and outside of WHO such as other relevant Inter-Agency coordination mechanism within UN system; and respond to queries (e-mail, telephone & visitors) related to WHO publications in accordance with the Organization's policy;

9. Serve as WCO focal point for Health Literature Libraries and Information Services (HeLLIS) Network to participate in related activities as resource person and to facilitate with national medical librarians Programme support;

10.Assist in preparation and estimation of budget requirement for printed media, health related activities, exhibitions, meetings, workshop, etc.;

11. Provide consistent support to the library management by carrying out the functions credibly within the organization, with the health institutions and also with health professionals and researchers in the country;

12. Receive, classify, catalogue and organize the Library in accordance with the Organization's priorities and classifications; maintain updated WCO library information system and disseminate advocacy and media materials received from different sources among relevant government officials, research institutions, development partners and other stakeholders;

13. Guide users of Library on the availability of information resources and assist in their retrieval; maintain inventory of material available in the Library, review and update them periodically, and advise on weeding out obsolete items; and advise on acquisition of new material for the Library Meetings/Event;

14. Provide assistance in organizing events and special health activities carried out within the country, preparation of documents; reports for visibility items for special events; and

15. Perform other related duties as required or instructed, including provision of support to other areas of work.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education. Desirable: Training in communication and information management. IT skill of designing computer software and university degree are assets.

Experience

Essential: At least five (5) years' relevant experience. Desirable: Experience in UN/International organization. Having experience in news media and library management. Networking with media.

Skills

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO. Ability to draft standard correspondence. Ability to handle work in a timely and accurate manner with tact and discretion, as required. Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Myanmar. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 14,691 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.