Executive Assistant, GS5, Brasilia, Brazil

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 2,457 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Since 1950, UNICEF has supported the most important transformation for children and adolescents in Brazil. Currently, UNICEF Brazil is implementing its 2017-2021 Country Programme, which concentrates efforts towards boys and girls most excluded, vulnerable and exposed to extreme forms of violence, mainly in the Amazon and Semiarid regions and the peripheral areas of large cities, through the Municipal Seal of Approval and Platform of Urban Centres initiatives.

For information of the work of our organization in Brazil, please visit our website: UNICEF Brazil

For every child, results

Job Context

Considering the organizational context above, the Executive Assistant is accountable for communications, operations and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. Executive Assistants also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests, including working in close connection with the different Programme sections of UNICEF Brazil country office.

How can you make a difference?

Under the supervision of the Planning Officer, the Executive Assistant is accountable for communications, operations, and administrative support services in the Office of the Deputy Representative for Programme. Some of these responsibilities are listed below.

• Communication responsibilities [reviewing documents, drafting, editing, etc.]
• Managing sensitive and confidential information
• Follow up on established deadlines and ensuring timely submissions
• Maintain, organize and follow up teams’ agenda, travel, documentation, reports, etc.
• Organize, plan, support, and follow up on section’s activities, including logistics, monitoring, reporting, etc.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education is required. Candidates with courses or university degrees in administration, accounting, social science or related fields (Sociology, Anthropology, International Relations, Political Science, etc.) will have an advantage.

Certification or enrollment in a PMI (Programme Management Institute) course or similar will be an asset.

Experience: A minimum of five years of relevant administrative work experience is required. Candidates with experience supporting high level managers and in programme management will have an advantage.

Candidates with experience in senior level administrative support in planning and organization, budget and finance, monitoring and programme will have an advantage.

Experience in a humanitarian organization, civil society, UN/UNICEF or public sector will be an asset.

Experience in a developing country will also be an asset.

Language Requirements: Fluency in English and Portuguese is required. Knowledge of French, Spanish or a local language is an asset.

Desired Skills: Strong organizational, planning and analytical skills.

Capacity to work in a high paced environment and to deliver quality and timely results.

High sense of confidentiality, initiative, and good judgment.

Ability to work effectively with people of different national and cultural backgrounds.

Training and experience using MS Word, Excel, PowerPoint, and other related software. Knowledge on SAP systems and other PMI related tools.

For every Child, you demonstrate

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and the following core competencies Demonstrates Self Awareness and Ethical Awareness (1), Works Collaboratively with others (1), Builds and Maintains Partnerships (1), Innovates and Embraces Change (1), Thinks and Acts Strategically (1), Drive to achieve impactful results (1), and Manages ambiguity and complexity (1).

To view our values and competency framework please visit the following links: Our Values and Our Competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.