Executive Assistant (Budget & Finance)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (TheProgramme) is to help countries, and to coordinator international action, toprevent, prepare for, detect, rapidly respond to, and recover from outbreaksand emergencies.

DESCRIPTION OF DUTIES

Under the overall guidance of the Incident Manager(IM), and direct supervision of the Administrative and Finance Officer in Cox'sBazar, the incumbent will carry out the following duties:

1. Assist inadministrative and financial aspects of planning implementation and executionof the WHE programme in Cox's Bazar. Brief and guide staff and managers aboutthe WHO administrative & financial procedures relating to the fieldexpenses of various categories.

2. Monitor banking, imprest and cash management and operation of the bank accounts,including their replenishments and periodic submission of accounts or returnsto SEARO as directed, ensuring honesty, integrity and accuracy of payments,vouchers and records maintained; Responsible for submission of monthlystatement of operational expenses made by SMOs and Coordinators to the RegionalOffice;

3. Provides upport and assistance in budget preparation/monitoring and accounting of expenses of various categories of the programme. Maintain follow-up list of allSMOs/Consultants operational costs and timely replenishment of laboratoryexpenses every week;

4. Guide andbrief staff assigned to the Programme in the accounting procedures, in thepreparation and submission of account statements, on budgetary/financial andother monetary matters with required documentation and according to WHO rulesand regulations and as may be required by the WR/AO/Technical Officer or otherprofessional/Operational officers assigned to the Programme;

5. Responsiblefor scrutinizing and accounting of operational cost & per diem of Staff,consultants, SSAs including drivers & and timely replenishment of cost to SurveillanceMedical Officers (SMOs)/Consultants and day-to-day settlement of various bills;

6. Responsiblefor maintaining of advance list for advances to SMOs and assistance in solvingqueries raised by SMOs relating to financial matters;

7. Preparationof financial reports and returns. Update GSM of the programme at the request ofWHO Representative (WR)/Administrative Officer (AO)/IM in accordancewith WHO rules, procedures and policies;

8. Maintenance of files and records of field expenses andother programme documents;

9. Perform any other relatedincident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: SecondarySchool education with specialization in budgeting and accounting. Desirable: University degree inbusiness administration, finance, accounting, or public administration.professional qualification or licensure in accounting/accountancy is advantageous.

Experience

Essential: At least 5 years'experience in account/finance work. Desirable: Prior experience insupporting emergency or health outbreak operations at the field level.

Skills

Goodknowledge and understanding of WHO Financial Regulations and Rules, eManualprovisions, WHO's automated accounting system (GSM)/e-Imprest), accounting principlesin general, knowledge of Excel spreadsheets and application of advance excelskills as applied to data generated from the GSM for conversion into userfriendly reports. Skills to operate computer with ease.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Ensuring the effective use of resources
• Producing results

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Bangla.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at BDT 1,567,408 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.