Executive Assistant and Operation Specialist
Support the Chief Representative Officer and Japan team with administrative duties
This opening expired 1 year ago.
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Overview
Support the Chief Representative Officer and Japan team with administrative duties
You have:
- University degree in business, marketing, communications, or related fields.
- 5+ years of professional experience, preferably in a support or coordination function in the private sector; experience in international and global organizations is a plus.
- Proven experience providing organizational support for cross-functional teams who enjoy working in a diversified collaborative environment.
- High attention to detail and accuracy; ability to deliver and track progress against deadlines and demonstrate professionalism by responding effectively and appropriately to high-level demands under pressure.
- Strong interpersonal skills and service orientation towards internal and external parties; ability to collaborate with other team members and with other teams in the delivery of highly connected tasks.
- Proven experience in problem-solving in the face of deadlines and unforeseen events, managing conflicting priorities under stress, and flexibility in the face of change.
- Fluency in Japanese (native level) and advanced/fluent English proficiency, with demonstrated experience in high-quality communications in both languages.
- Strong IT skills, with good knowledge of Microsoft Office; knowledge of the Salesforce platform is a plus.
The position is based in the World Economic Forum Japan office in Tokyo.
The World Economic Forum, committed to improving the state of the world, is the international organization for public-private cooperation.
The Forum engages the foremost political, business and other leaders of society to shape global, regional and industry agendas. Similarly, the Forum in Japan integrates the foremost government, business, civil society and academic leaders from Japan into World Economic Forum activities and communities.
The World Economic Forum Japan develops and accelerates the Forum’s impact in Japan through community development, relationship management, knowledge networks, regional business council activities and special projects.
Why are we hiring?
The Executive Assistant will be instrumental in supporting the Chief Representative Officer of the Japan office and the rest of the Japan team on administrative and operational duties as well as communicate and collaborate across multiple internal departments of the Forum.
Responsibilities
- University degree in business, marketing, communications, or related fields.
- 5+ years of professional experience, preferably in a support or coordination function in the private sector; experience in international and global organizations is a plus.
- Proven experience providing organizational support for cross-functional teams who enjoy working in a diversified collaborative environment.
- High attention to detail and accuracy; ability to deliver and track progress against deadlines and demonstrate professionalism by responding effectively and appropriately to high-level demands under pressure.
- Strong interpersonal skills and service orientation towards internal and external parties; ability to collaborate with other team members and with other teams in the delivery of highly connected tasks.
- Proven experience of problem-solving in the face of deadlines and unforeseen events, managing conflicting priorities under stress, and flexibility in the face of change.
- Fluency in Japanese (native level) and English (professional level TOEIC 750+), with demonstrated experience in high-quality communications in both languages.
- Strong IT skills, with good knowledge of Microsoft Office; knowledge of the Salesforce platform is a plus.
Requirements
- University degree in business, marketing, communications, or related fields.
- 5+ years of professional experience, preferably in a support or coordination function in the private sector; experience in international and global organizations is a plus.
- Proven experience providing organizational support for cross-functional teams who enjoy working in a diversified collaborative environment.
- High attention to detail and accuracy; ability to deliver and track progress against deadlines and demonstrate professionalism by responding effectively and appropriately to high-level demands under pressure.
- Strong interpersonal skills and service orientation towards internal and external parties; ability to collaborate with other team members and with other teams in the delivery of highly connected tasks.
- Proven experience in problem-solving under deadlines and unforeseen events, managing conflicting priorities under stress, and demonstrating flexibility in the face of change.
- Fluency in Japanese (native level) and advanced/fluent English proficiency, with demonstrated experience in high-quality communications in both languages.
- Strong IT skills, with good knowledge of Microsoft Office; knowledge of the Salesforce platform is a plus.
Why work at the Forum:
The Forum believes that progress happens by bringing together people from all walks of life who have the drive and the influence to improve the state of the world by building awareness and cooperation, shaping mindsets and agendas, and driving collective action. Join us and become a driver for positive change!
Potential interview questions
| Can you provide an example of a time when you had to manage multiple priorities under a tight deadline? | This question assesses your time management and prioritization skills under pressure. | Share a specific situation where you successfully juggled multiple tasks, highlighting your strategic approach in prioritizing. |
| Describe a situation where you provided organizational support to a team or project. What was your role? | This question evaluates your experience with organizational support in a collaborative environment. | Pro members can see the explanation. |
| How do you ensure high-quality communication in both Japanese and English? | Pro members can see the explanation. | Pro members can see the explanation. |
| Tell me about a time when you had to adapt to a significant change at work. How did you handle it? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you employ to maintain a high level of accuracy in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
weforum.org
