Executive Assistant

Overview

Provide high-level support to senior leaders; manage schedules, communications, and projects.

You have:

• Three (3) years of experience. 5–10+ years of experience supporting senior executives (VP level or above) is preferred.
• High school diploma or equivalent. Bachelor's degree is preferred.
• Proven ability to manage multiple high-level leaders simultaneously.
• Exceptional organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Experience supporting C-suite or executive leadership teams.
• Experience in a fast-paced, matrixed organization.
• Proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel).

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for an Executive Assistant on the National Corporate Relations team. The Location for this position is remote.

The Executive Assistant provides high-level administrative and operational support to three senior leaders: an Executive Vice President (EVP), Senior Vice President (SVP), and Vice President (VP). This role serves as a trusted partner, enabling leaders to operate at maximum effectiveness by managing complex schedules, driving coordination across priorities, and anticipating needs in a fast-paced, high-impact environment.

The ideal candidate is proactive, highly organized, exercises sound judgment, and thrives in a dynamic environment requiring discretion, flexibility, and strong communication.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Responsibilities

Executive Support & Calendar Management

• Manage highly complex and dynamic calendars for three senior leaders, including prioritization, conflict resolution, and strategic alignment of time.
• Coordinate internal and external meetings across multiple time zones and stakeholder groups.
• Prepare leaders for meetings by ensuring materials, agendas, and briefing documents are organized and accessible.

Strategic Coordination & Prioritization

• Act as a gatekeeper and strategic partner to optimize leaders’ time and focus.
• Align competing priorities across EVP, SVP, and VP to ensure seamless execution and minimal disruption.
• Anticipate needs, identify potential conflicts, and proactively resolve issues.

Communication & Relationship Management

• Serve as a primary point of contact for internal and external stakeholders.
• Draft, review, and manage professional communications on behalf of executives.
• Build strong relationships across teams to facilitate collaboration and information flow.

Meeting Management

• Prepare agendas, capture action items, and track follow-ups to ensure accountability.
• Support logistics for large-scale meetings, including travel, materials, and stakeholder coordination.

Travel Management

• Coordinate complex domestic and international travel arrangements.

Operational Support

• Support special projects and cross-functional initiatives as assigned.
• Maintain confidentiality of sensitive information and exercise discretion at all times.
• Continuously identify opportunities to improve processes and increase efficiency.

Qualifications

• Three (3) years of experience. 5–10+ years of experience supporting senior executives (VP level or above) is preferred.
• High school diploma or equivalent. Bachelor's degree is preferred.
• Proven ability to manage multiple high-level leaders simultaneously.
• Exceptional organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.

Preferred

• Experience supporting C-suite or executive leadership teams.
• Experience in a fast-paced, matrixed organization.
• Proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel).

Compensation & Benefits

The expected pay range is $65,000 - $70,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

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The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

#AHAIND3, #LI-Remote

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Potential interview questions

Added 1 month ago - Updated 4 hours ago - Source: heart.org