Events and External Relations Coordination Consultant

Overview

Coordinate meetings and events, support high-level engagements, and manage communication with stakeholders.

You have:

• At least two (2) years of proven experience in successfully organising events within International Geneva
• Strong familiarity with the institutions, stakeholders, and mechanisms of International Geneva
• Proven experience in building relationships, creating and nurturing connections for the purpose of achieving organizational goals in an international setting
• Strong organizational skills and ability to manage multiple tasks simultaneously under tight deadlines
• Excellent written and verbal communication skills, with the ability to tailor messages to diverse audiences
• First university degree in Internal Relations, Communication, Event Management or a related field
• Ability to work independently and as part of a team
• English: Expert knowledge is required
• French: Expert knowledge is required

Position Summary

Job CategoryConsultancy Vacancy Notice NumberICC/25/Cons/5 Position TitleEvents and External Relations Coordination Consultant Position TypeTemporary - 6 months (part-time, 50%) Number of Positions1 Date of Issue09/04/2025 Date of Closing16/04/2025 Salary bandA Duty StationGeneva, Switzerland Organizational Location/UnitUNICC Directorate (DOD)

Position Description

UNICC is committed to achieving diversity and inclusion within its workforce, providing an environment that reflects the values enshrined in the Charter of the United Nations and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. UNICC is dedicated to the SDGs, making SDG-5 (Gender Equality) and SDG-10 (Reduce Inequalities) the organization goals.

https://www.un.org/sustainabledevelopment/sustainable-development-goals/

The objective of the Centre is to provide trusted ICT services and digital business solutions to its Clients and Partner Organizations.

Background information:

The Events and External Relations Coordination Consultant will be responsible for the planning, execution, and coordination of meetings and events, as well as supporting the Director in high-level engagements. The role also entails strategic communication with external stakeholders, ensuring effective outreach and relationship-building.

Main duties and responsibilities:

The incumbent will work under the direct supervision and guidance of the Executive Assistant to the Director (DOD), and in close collaboration with the Director, the Director’s Office, and the External Relations and Strategic Partnerships Section (DOE).

The incumbent will assume the following duties:

Conceptualization and Coordination of Meetings and Events

• Under guidance of the Executive Assistant to the Director, design, plan, and execute events, conferences, and meetings, ensuring alignment with the organization’s strategic objectives
• Coordinate logistical and technical aspects of events, including venue selection, agenda development, speaker engagement, and participant management
• Liaise with relevant internal and external stakeholders to ensure smooth execution
• Under guidance of the Executive Assistant to the Director, coordinate post-event debriefing, feedback collection, and reporting to improve future events

Assistance to the Director for High-Level Meetings

• Following DOD best practices, organize and coordinate arrangements for high-level meetings, including scheduling, agenda preparation, and briefing materials
• Ensure timely follow-up on action points and commitments arising from meetings
• Support in drafting debriefing reports and key takeaways for internal and external distribution

Communication with External Entities

• When required, serve as a contact point for external stakeholders, fostering relationships with key actors in International Geneva and beyond
• Draft and review correspondence, presentations, and reports tailored to different audiences
• Ensure the appropriate tone and messaging are used in all communications, adapting to diplomatic, corporate, and civil society contexts

Recruitment Profile

Experience and Skills required:

Essential:

• At least two (2) years of proven experience in successfully organising events within International Geneva
• Strong familiarity with the institutions, stakeholders, and mechanisms of International Geneva
• Proven experience in building relationships, creating and nurturing connections for the purpose of achieving organizational goals in an international setting
• Strong organizational skills and ability to manage multiple tasks simultaneously under tight deadlines
• Excellent written and verbal communication skills, with the ability to tailor messages to diverse audiences

Desirable:

• Ability to work independently and as part of a team

Education:

Essential:

• First university degree in Internal Relations, Communication, Event Management or a related field

Desirable:

• Advanced university degree in Internal Relations, International Security, Human Rights or a related field

Languages:

• English: Expert knowledge is required
• French: Expert knowledge is required

****UNICC Global Competencies:****

• Teamwork: Develops and promotes effective relationships with colleagues and team members. Deals constructively with conflicts.
• Communicating: Expresses oneself clearly in conversations and interactions with others; listens actively. Produces effective written communications. Ensures that information is shared.
• Respecting and promoting individual and cultural differences: Demonstrates the ability to work constructively with people of all backgrounds and orientations. Respects differences and ensures that all can contribute.
• Producing results: Produces and delivers quality results. Is action oriented and committed to achieving outcomes.
• Moving forward in a changing environment: Is open to and proposes new approaches and ideas. Adapts and responds positively to change.
• Knowing and managing yourself: Manages ambiguity and pressure in a self-reflective way. Uses criticism as a development opportunity. Seeks opportunities for continuous learning and professional growth.

Other Information

Compensation:

Fee will be based either on the National Officer salary scales or the Individual Consultancy band levels (for Headquarters)

• National Officer Salary Scale
• For headquarters, Individual Consultancy band levels will be used

Closing date for applications:

Applications will be accepted until midnight (Geneva Time) on the 16 April 2025

Notes:

• Technical and/or personality tests may be carried out as part of the selection process
• Only short-listed candidates will be contacted
• Though you may not be selected for this advertised position, the UNICC will keep your application in a roster if your profile is deemed to be of potential interest for the Centre. You may thus be solicited by our HR department to participate in an interview for another position

The UNICC workforce consists of many diverse nationalities, cultures, languages, and opinions. UNICC seeks to sustain and strengthen this diversity by ensuring equal opportunity and an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, ethnicity, sex, national origin, age, religion, disability, sexual orientation and gender identity.

For applications to be valid, they must contain a motivation letter and the filled Personal History Form.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unicc.org