Event Logistics Assistant
Assist in organizing logistics for events and workshops in Jordan
This opening expired 2 years ago.
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Overview
Assist in organizing logistics for events and workshops in Jordan
You have:
- A high school diploma or equivalent is required.
- A minimum of 4 years of experience in event management support is required.
- Fluency in Arabic is required for the position.
- Working knowledge of English and French is an advantage.
Contract
This is a Consultancy contract. More about Consultancy contracts.
Result of Service
The ultimate result of the service is to help ETC organize the needed logistical work for office management, physical meetings, workshops, and events in Jordan in 2024 and 2025.
Work Location
Amman
Expected duration
6 Months
Duties and Responsibilities
Background: The services of an individual contractor are needed to assist ESCWA Technology Centre (ETC) in arranging the logistics for its physical meetings, workshops, and events in Jordan. Duties and Responsibilities: The Event Logistics Assistant (ELA) will work in a timely and detailed manner to ensure ETC logistics work is complete, accurate, and complies with the Centre's policies and procedures. Specifically, the ELA will: • Assist the ETC Team in arranging and coordinating logistics for programs-related workshops. • Support the ETC Team before the events by preparing workshop materials, ordering and organizing stationery, preparing participant lists, and creating attendance sheets. • Assist the ETC Team during events by setting up the event venue, coordinating with hotel staff, printing and distributing handouts and workshop materials, managing the registration desk to collect daily attendance sheets ensuring all information is filled out, collecting travel documents from participants, taking photos, and supporting speakers presenting online. • Support the ETC Team in collecting information and data for reporting and program activity management. • Assist in finalizing official documents and clearances for ESCWA events in Jordan. • Receive and pick up mail and shipments directed to the ETC office in Amman. • Manage and maintain the inventory of office supplies and equipment. • Coordinate travel arrangements and accommodations for team members and participants. • Maintain and update databases and records related to programs and events. • Provide administrative support for meetings, including scheduling, preparing agendas, and taking minutes. • Assist in developing and distributing promotional materials for events and programs. • Perform other duties as directed by the ETC Executive Director or team members. The IC will work under the supervision of the Executive Director of ETC. The individual contractor will also assist in various administrative services by organizing the needed logistics for meetings, workshops, and program-related events.
Qualifications/special skills
A high school diploma or equivalent is required. All candidates must submit a copy of the required educational degree. Incomplete applications will not be reviewed. A minimum of 4 years of experience in event management support is required.
Languages
English and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA. For this position, fluency in Arabic is required. Note: “Fluency” equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand) and “Knowledge of” equals a rating of ‘confident’ in two of the four areas.
Additional Information
Recruitment for this position is on a local basis. The incumbent is required to have the legal right to live and work in the specified working location.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a challenging event you helped organize and how you managed it? | The interviewer wants to assess your problem-solving and organizational skills in a real-world scenario. | Provide a specific example, focusing on your role and the outcomes. |
| How do you prioritize tasks when managing multiple events at the same time? | This question evaluates your time management skills and ability to handle pressure. | Pro members can see the explanation. |
| What steps do you take to ensure effective communication with team members during event planning? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you collected and analyzed feedback after an event? | Pro members can see the explanation. | Pro members can see the explanation. |
| What do you consider the most important aspect of event logistics? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
careers.un.org
