Event Coordinator Contractor

Coordinate and oversee the ASEAN Investment Forum for green investment

This opening expired 11 months ago. Do not try to apply for this job.

UNESCAP - Economic and Social Commission for Asia and the Pacific

Open positions at UNESCAP / Open positions at UN

Bangkok (Thailand)

Consultant Programme & Policy

Application deadline 11 months ago: Tuesday 22 Jul 2025 at 03:59 UTC

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Overview

Coordinate and oversee the ASEAN Investment Forum for green investment

You have:

University degree in economics, administration, business, international development or related field
Minimum 10 years of experience in event management, or investment-related stakeholder engagement, preferably in an ASEAN context
Experience in managing high-level regional or international events, including coordination with government counterparts, logistics providers, and event organizers
Demonstrated experience in investor and sponsor outreach, including preparing investor/sponsor lists and securing participation or financial/in-kind commitments
Excellent spoken communication skills in English are required

Contract

This is a Consultancy contract. More about Consultancy contracts.

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Details

Result of Service

Duration of contract: 1 August to 15 November 2025 Output to be delivered in digital copy. Event planning and coordination to be delivered on site. Performance indicators for evaluation of outputs: • Timely Delivery: All deliverables are submitted within the agreed timeline. • Quality: Comprehensive, accurate, and well-structured documentation.

Work Location

Remotely

Expected duration

1 August 2025 to 15 November 2025

Duties and Responsibilities

United Nations ESCAP has been providing technical assistance and capacity-building support to its member state Investment Promotion Agencies (IPAs) to support their national and regional investment attraction and promotion work in sustainable development sectors. This project ASEAN Green Investment Catalyst (AGIC) will focus on supporting the implementation of the ASEAN Regional Investment Promotion Action Plan (RIPAP), by boosting institutional capacity and project offerings of investment promotion agencies regionally and nationally to attract investment in green transition sectors. The event is part of the ASEAN Green Investment Catalyst (AGIC) programme, which supports implementation of the ASEAN Regional Investment Promotion Action Plan (RIPAP) by boosting the institutional capacity and project offerings of IPAs at both regional and national levels. This TOR is for a contractor to lead investor and sponsor outreach, coordinate planning with the Event Organizer, MITI, MIDA and the venue, and oversee seamless execution of the ASEAN Investment Forum. Under the overall guidance and supervision of the Economic Affairs Officer, Innovation, Enterprise and Investment Section of the Trade, Investment and Innovation Division, the responsibilities are: • Investor outreach: Identify and engage up to 40 relevant green-sector investors, maintain outreach records, and secure their participation in the ASEAN Investment Forum. • Sponsor mobilisation: Develop sponsorship packages, approach corporate and institutional partners, and secure financial or in-kind commitments. • Planning and coordination: Prepare and manage the Forum’s detailed workplan, budget, and manage risks, coordinating closely with the Event Organizer (EO), MITI/MIDA, and the venue on programme design and logistics. • Pre-planning mission: Undertake an in-country mission to Malaysia (or virtual equivalent) to finalise logistical arrangements, assess the venue, and onboard local suppliers. • On-site event management and reporting: Provide hands-on supervision during the Forum, overseeing registration, speaker and sponsor management, and troubleshooting, and submit a concise post-event report summarising outcomes and lessons learned.

Qualifications/special skills

University degree in economics, administration, business, international development or related field - Minimum 10 years of experience in event management, or investment-related stakeholder engagement, preferably in an ASEAN context. - Please indicate whether you have worked with the United Nations and provide the daily rate and hourly rate you expect to charge. - Experience in managing high-level regional or international events, including coordination with government counterparts, logistics providers, and event organizers. - Demonstrated experience in investor and sponsor outreach, including preparing investor/sponsor lists and securing participation or financial/in-kind commitments.

Languages

Excellent spoken communication skills in English are required.

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Can you describe a successful event you managed and what made it successful?	This question assesses your practical experience and understanding of key factors that contribute to successful event management.	Share an example that highlights your planning, coordination, and execution skills.
How do you engage stakeholders and ensure their active participation in an event?	The interviewer wants to know your strategies for stakeholder engagement and participation.	Pro members can see the explanation.
What steps do you take to manage risks during event planning and execution?	Pro members can see the explanation.	Pro members can see the explanation.
Can you provide an example of how you worked with government counterparts on a project?	Pro members can see the explanation.	Pro members can see the explanation.
What strategies do you employ to attract sponsors for events?	Pro members can see the explanation.	Pro members can see the explanation.
How do you ensure quality documentation and reporting after an event?	Pro members can see the explanation.	Pro members can see the explanation.
Describe your experience with virtual event planning and coordination.	Pro members can see the explanation.	Pro members can see the explanation.
What experience do you have working with international teams or organizations?	Pro members can see the explanation.	Pro members can see the explanation.